Experience

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  TROUVAY & CAUVIN Group

  • Dubai, United Arab Emirates

  • Administration and Shipping Coordinator

    • Jul 2018 - Present
    • Dubai, United Arab Emirates

    Responsibility:Project Administration:• Reviews the sales order in X3 and ensure all detailed information is entered by sales in charge and meets the customer order requirements.• Follow-up the overseas and local supplier orders.• Follow-up and expedites with the supplier as per their production schedules.• Notifies customer for inspection on overseas order.• Coordinates with customer and suppliers for administrative and shipping instruction.• Raises invoices and dispatches to the customer.• Raises purchases order in X3 for freight and transport services.• Raises work order to VAC/Yard to perform additional work.• Reports any customer complaints to the Line Management or Sales Management.• Provides monthly invoicing forecast and regular updates on X3.Shipping Coordination• Reviews acknowledgment or receipt from overseas suppliers concerning shipping terms.• Is responsible for logistic and shipping arrangement, takes quotation from shipping agent/freight forward and local transporters.• Makes receipts of goods in X3.• Issues Pick Note and schedules delivery of the material by the yard.• Follows-up with the yard for material preparation and coordinate with QC for inspection.• Prepares import & export shipping documents and supporting the clearing from JAFZA.• Executes Air / Ocean / Land shipment to various destination as per order requirements.Procedures and Quality• Ensure that all aspects of an operation or process meet specified regulations.• Keeps records and organizes the job files.• After sales follow-up of the project performance.• Reports any HSE issues to the HSE Officer.

• 

  Agthia Group PJSC

  • Abu Dhabi, United Arab Emirates

  • Logistics Coordinator

    • Jun 2010 - Dec 2015
    • Abu Dhabi, United Arab Emirates

    • Receiving the orders from the Customer service.• On receipt of the orders it is being recorded in the Master data file in Excel with the date of receipt of the order , Sales Order No, Customer Name , Item code , item , qty in tons , bags , Destination ,& Scheduled date of dispatch.• Update the Sales order information / issued time / Order status Transporters in Access & Navision • Prepare the pending order & execution reports on daily basis. • To interact with the production / warehouse to check the availability of the stock • To check the status of GMF trucks & third party transport. • Following up with the transporters to execute the orders. • To interact with the transporters / drivers of GMFF as per the dispatch schedule & to Prioritize the orders to deliver the goods on time and to release the orders with time sheet duly signed by the authorized person and to update with details to whom issued with vehicle no / transporter’s name / driver details ( Finished goods in Bags ) . (For Bulk Flour & feed deliveries a daily plan is being sent by Logistics to the sales / production. • A daily report of the Truck movement reports to be sent with status of the order stating the reasons as below • Executed / In queue / scheduled date of dispatch / availability of stock status or any other reasons as per current status • Reverse Logistics – Following with the drivers for collecting the empty pp bags upon receipt of emails from the customer service.