Experience

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  Kokosing

  • Westerville, Ohio, United States

  • Executive Estimating Assistant

    • Oct 2022 - Present
    • Westerville, Ohio, United States

    Support the President, Vice President and the Manager of Purchasing & Westerville, Ohio Estimating in the Highway Division, along with other members of the middle and lower-level management while maintaining strict confidentialityManage calendars in Outlook for interviews, team/customer meetings, off-sites, and events Build Executive level presentations in PowerPoint for internal and external audiences using fact finding and research skillsDraft and execute internal and external facing corporate correspondence using Word Reconcile Mastercard charges and code in response to Accounts Payable ProcessorPlan and manage domestic travel for team members using company guidelinesManage invoicing, expense reporting and disbursement requests which includes guests expendituresManage manual entry of bi-weekly timecards into ViewPoint for thirty-eight people Process Bid Requests initiated by Estimators; establish accounting processes in ViewPoint Receive & process Change Order requests from Owners and/or suppliers which includes ODOT and other government entities responsible for roadways and bridgeDisadvantage Business Enterprises outreach Price Inquiry Solicitations; email and phone follow upUpon project award, initiate and track Disadvantage Business Enterprises Participation and Affirmations documentsEnroll subcontractors in Owner Controlled Insurance Program at the Estimators request Submit all construction contract/purchase order award notifications for $10,000 and above through the Federal Contract Compliance Program's Award Portal (NCAP)Work along side Operations to pull Bonus Time Off Reports for field personnelCoordinate 30+ conferences annuallyPrepare Confidentiality Agreements for signatureManage subcontractors’ quote folder in a timely manner for bid processApply for individual annual Fire License Certificate Renewals through Ohio Department of Commerce for use on job sites requiring preparation of payment and monthly tracker

• 

  HFI.

  • Canal Winchester, Ohio

  • Executive Assistant

    • May 2019 - May 2022
    • Canal Winchester, Ohio

    Support President/CEO and Executive StaffNotaryProject ManagementUpdate spreadsheetsCompile and run reportsCreate Price Change RequestsPrice Change ApprovalArrange employment interviews with Executive StaffEstablish and maintain vendor relationshipsValued participant in Executive sessionsPoint of contact internal/external clientsCompose and disseminate correspondenceCoordinate/track travel arrangementsSafety coordination for travel abroadCreate and edit PowerPoint presentationsOrganize electronic and hard copy filesRecord RetentionInvoice CodingCompile/Review Expense ReportsManage and Reconcile Corporate American ExpressData entry of financialsConduct research as directedCoordinate Executive calendarsMeeting room prepManage office and print suppliesParticipate in special projects as neededAnswer and direct phone callsOpen and distribute mail and packagesProvide general support to visitors

• 

  T. Marzetti Company

  • Columbus, Ohio

  • Executive Administrative Assistant

    • Jul 2014 - May 2019
    • Columbus, Ohio

    Support SVP, VP and the sales teamScreen phone callsOpen/distribute mail and packagesMake travel arrangementsFilingRecord Retention CoordinatorInvoice CodingCompile/Review Expense ReportsCompose and Execute Broker ContractsTrade Show Project ManagementComputer backupCoordinate calendars for Executives Meeting room prepLead meetingsIdentify needs and stock prep kitchenOrder supplies for office equipmentSpecial projects as neededUpdate spreadsheetsCompile reports

• 

  Aon Hewitt

  • Benefits Administrative Assistant

    • Oct 2012 - Jul 2014

    Support 2 Partners, 1 Consultant and 7 AnalystsCreate, edit, proofread and produce documents including emails, presentations and spreadsheetsFormat, compile and prepare reports from several resourcesOrganize and coordinate workflow, manage multiple tasks, projects and deadlinesPrepare and manage deliverablesManage schedules of consultantsMaintain high level confidentiality working with sensitive materialsCompose correspondence from rough notesMaintain/update/organize categories and data within databasesPrepare expense reports and update time recording informationAssist with special projectsProvide backup to other AssistantsMailFaxCopyCover phones in absence of receptionistSchedule meetings and travel

• 

  Trent's Trick Upholstery

  • Partner/Assistant

    • 1996 - 2013

    develop company strategy to influence and sway public opinion, promote thoughts, ideas, products and services; plan, coordinates and directs informational programs to general public; gain public appeal, highlight organization's accomplishments and agenda; schedule public appearances; interact with multi-media; prepare and edit publications

• 

  OFFICETEAM

  • Greater Columbus Sports Commission, Experience Columbus, Momentive Specialty Equ

  • Office Manager, Executive Administrative Assistant

    • Apr 2012 - Oct 2012
    • Greater Columbus Sports Commission, Experience Columbus, Momentive Specialty Equ

    Answer PhonesCoordinate Travel ArrangementsFilingAccount CodingPrepare Expense Reports for Executive StaffKitchen DutiesComputer BackupCoordinate Executive CalendarsMeeting Room PrepMaintain Office MachinesOrder Office SuppliesSpecial Projects as neededCreate and Maintain Spreadsheets

• 

  CENTER CITY INTL TRUCKS INC

  • Columbus, Ohio

  • Sales Administrator/Title Clerk/Finance Negotiator

    • Aug 2011 - Apr 2012
    • Columbus, Ohio

    Support 9 salesmenExpectation settingAssist in auditsPrepare price quotesValidate salesIn/outbound callsPurchase OrdersFinance negotiationTravel arrangementsPrepare title docsBuild finance clienteleBMV

• 

  JPMORGAN CHASE

  • Columbus, Ohio

  • Sr. Lead Operations Specialist (PT/2nd job)

    • Nov 2009 - Sep 2011
    • Columbus, Ohio

    Data entryPopulate dataAuditQC ReviewContractual serviceAnalyze ReportsApprovalsOrder TitlesCustomer serviceLoan ServicingArrange inspectionsArrange appraisalsInvestor requirementsNight Auditor Risk assessments, Manage communications, Audits, Employee compliance, Maintain objectivity, Preparation of reports

• 

  FACILITY DESIGN INC

  • Columbus, Ohio

  • Executive Administrative Assistant/Office Manager

    • Aug 1995 - Jun 2011
    • Columbus, Ohio

    Answer phonesCoordinate MailType CorrespondenceMaintain SpreadsheetsComputer backupProjects/proposalsMeet/Greet ClientsCreate and Manage InvoicesConduct Past due CollectionsMarketingFilingMaintain E-mail(s)Maintain Calendar(s)ReconciliationsOrganize Client MeetingsSpecial Projects as neededAdvocate good Customer ServiceMeeting room prepPayablesReceivablesMaintain Petty CashOrder/stock Office SuppliesPrepare Reports: Safety, Expense, Inspection

• 

  PRINCIPAL INSURANCE GROUP

  • Columbus, Ohio

  • Medical Claims Examiner

    • Jul 1993 - Jul 1995
    • Columbus, Ohio

    Review/Process Insured’s ClaimsUpdate Regulatory ManualsAdvocate Great Customer ServiceUphold Client RelationshipsContinued Pro Development

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  SOUTHGATE HONDA/JOHN HINDERER HONDA

  • Columbus and Heath, Ohio

  • Service Manager, Parts Manager, Service Writer, Dispatcher

    • Jan 1987 - Jan 1992
    • Columbus and Heath, Ohio

    Advocate Great Customer ServiceAnswer PhonesCollaborate Customer Tech ClassDispatch Work to TechniciansWarrantyParts SalesService SalesSchedule Customer AppointmentsPrepare Customer InvoicesMaintain Profit & Loss ReportsQuality ControlPro DevelopmentTime Sheets Entry