Experience

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  NTT DATA INC.

  • Proposal Coordinator

    • Jun 2008 - Sep 2012

    Worked closely with Proposal Managers and Capture Managers, review teams, artists, editors and production specialists coordinating and supporting the technical and cost documentation from RFP release to final production and submission. Maintained Proposal Management Plan for tracking roster, resumes, past performances, graphics and action items throughout the proposal lifecycle. Responsible for ensuring all documents and proposal delivery instructions are adhered to according to Section L of the Federal RFP. Analyzed RFP/RFI/RFQ and responsible for preparing compliance matrix, proposal outline, and special instructions are met. Responsible for creating customized writer templates using company styles and ensuring documents are correctly formatted adhering to RFP/RFQ/RFI requirements. Managed multiple writers’ track change comment documents and consolidated them into one document for color review debriefings. Scheduled meetings, sent invites and track attendees using Live Meeting software for color team reviews and debriefings. Maintained document library and folder structure and on the LAN. Responsible for creating SharePoint websites for each proposal, managed documents, and gave access to members. Provided Quality Assurance for the White Glove final proposal production process ensuring documents have appropriate headers/footers, format, styles, cross-referencing tables/graphics and general quality checks.

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  Organizational Communications (OCI)

  • Reston, Virginia

  • Consultant - Proposal Coordinator/Production Specialist/Desktop Publisher

    • Apr 2000 - Nov 2008
    • Reston, Virginia

    Worked as a Consultant for STG, MAXIMUS, and KEANE responsible for formatting documents, past performances, resumes throughout all stages and development of technical and cost proposal. Created customized templates according to company guidelines/styles adhering to RFP requirements. QA/QC documents. Assisted the Proposal Manager/Coordinator in proposal production. Created proposal binder covers, spines, CD covers, and labels. Created original descriptive graphics in Visio Professional, Microsoft Project (Gantt charts). Created Word tables, Excel spreadsheets to support proposal efforts. Maintained proposal image files. Provided design and layout support to internal proposal customers. Created PowerPoint slides for oral presentations and marketing collaterals. Assisted with proposal color palettes/themes; formatted resumes, and created compliance matrices. Updated proposal document files from previous proposal reuse materials. Assisted in final production to delivery to clients via electronic or mailing.

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  The BOSS Group

  • Bethesda, MD

  • Production Specialist/Desktop Publisher

    • Mar 2000 - May 2008
    • Bethesda, MD

    Assigned as temporary contractor for American Institutes for Research (AIR), CACI, ICF International CGI-AMS, IBM (formerly PricewaterhouseCoopers-Consulting), Computer Sciences Corporation (CSC).

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  STG, Inc.

  • Reston, VA

  • Production Specialist/Desktop Publisher (Consultant)

    • Jul 2007 - Apr 2008
    • Reston, VA

    Responsible for formatting documents throughout technical and cost proposal development and submission, working in Privia environment. Created compliant customized templates according to company styles. Created original descriptive graphics, Microsoft word tables, and Excel spreadsheets. Maintained proposal image files. Created PowerPoint slide presentations to specification for internal customers. Formatted and edited resumes. Executed hard-copy redline changes, checked for spelling and grammar, and performed QA/QC on documents for appropriate headers/footers, exhibits, and disclaimer information requirements.

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  CACI

  • Arlington, VA

  • Desktop Publisher/Graphic Artist (Contractor)

    • Nov 2007 - Mar 2008
    • Arlington, VA

    Set up and maintained electronic file directories on the LAN; purged proposal-specific files as directed by the Proposal Manager. Reviewed the RFP for guidelines and requirements. Coordinated with the proposal team in developing, maintaining, and communicating the proposal schedule. Provided collated materials for color team reviews. Created templates ensuring both corporate identity and RFP compliance. Developed writing shells and outline matrices from RFP SOW. Created and developed graphics in Illustrator, Photoshop, Visio and PowerPoint, ready for insertion in proposal document. Formatted and edited proposal document. Created binder covers, inside covers, spines, tabs, CD covers and labels.

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  ICF International

  • Fairfax, VA

  • Desktop Publisher/Production Assistant

    • Nov 2007 - Mar 2008
    • Fairfax, VA

    Responsible for creating template. Formatting and editing proposal documents, resume, past performances. QA/QC proposal document prior to production. Assisted in production and delivery of final proposal.

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  MAXIMUS

  • Production Specialist (Consultant)

    • Nov 2005 - Mar 2007

    Responsible for formatting documents documents, past performances, and resumes throughout all stages of development technical and cost proposal. Created compliance matrices. Customized templates as needed, using company guidelines and styles while adhering to RFP requirements. Provided Quality Assurance ensuring documents had appropriate headers/footers, exhibits, and disclaimer information. Executed hard-copy redline changes in documents, as well as running a spell-check. Assisted the Proposal Manager/Coordinator in proposal production. Created proposal binder covers, spines, CD covers, and labels. Created original descriptive graphics in Visio Professional, Microsoft Project (Gantt charts), also created Microsoft Word tables, and Excel spreadsheets to support proposal efforts, and oral presentations. Maintained proposal image files. Provided design and layout support to internal proposal customers. Created PowerPoint slide presentations based on drafts provided by internal customers. Assisted with proposal color palettes/themes; formatted resumes, and produced compliance matrices. Updated document files from previous reuse materials. Assisted in final QA/QC of documents, final production, and shipping, as well as electronic delivery to clients

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  CGI-AMS

  • Fairlakes, VA

  • Production Specialist/Desktop Publisher/Graphic Artist

    • Jun 2003 - Apr 2005
    • Fairlakes, VA

    Set up and maintained electronic file directories on the LAN. Purged proposal-specific files as required, and as directed by the Proposal Manager. Reviewed the RFP for guidelines and requirements in production. Liaise with Proposal Manager or Capture Manager in developing, maintaining, and communicating proposal schedule. Received, provided materials, and coordinated deadlines for proposal team reviews. Gathered relevant information of team members, and prepared contact list. Created templates ensuring corporate identity and/or in-compliance with proposal. Developed shells and outline matrices from RFP/SOW. Created graphics using PowerPoint, Illustrator, Visio, or PhotoShop, and subsequently embedded them in the proposal document. Formatted proposal documents. Created binder covers, inside covers, spines, tabs, CD covers and labels. Served as point of contact for vendors or subcontractors. Created PDF files and generated Table of Contents/List of Exhibits. Provided proofreading support.

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  IBM (formerly PricewaterhouseCoopers - Consulting Division)

  • Fairlakes, VA

  • Production Specialist/Desktop Publisher

    • Aug 2000 - May 2003
    • Fairlakes, VA

    Developed templates in PowerPoint and created slides for presentations of Six Sigma Training manuals and proposal documents. Created and developed graphics. Graphed and plotted Gantt charts with data elements. Created binder covers and spines, CD case covers, and CD labels. Coordinated production and shipment of final proposals and training materials. Prepared information boards for trade shows.

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  CSC

  • Falls Church, VA

  • Production Traffic Coordinator

    • Apr 2000 - Aug 2000
    • Falls Church, VA

    Coordinated and maintained marketing communications database in Lotus Notes on a daily basis. Scheduled and coordinated production work with designers according to client requirements. Prepared work release orders for various vendors and suppliers. Created miscellaneous forms. Created logos, banners, ads, table tents, and name badges, as well as proposal binder covers and spines, CD jewel case covers and CD labels,. Prepared artwork for four-color printing process for marketing ads and brochures. Created templates in PowerPoint for presentation slides and proposals.

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  A.T. Kearney

  • Alexandria, VA

  • Production Graphic Designer/Desktop Publisher

    • Apr 1990 - Aug 1999
    • Alexandria, VA

    Team member from a studio of graphic artists that provided graphic support to senior officers and other level management consultants. Designed and created PowerPoint slide presentation and proposal documents. Created templates and formatted documents in Microsoft Word for government and commercial proposals. Generate TOC and List of Exhibits, execute electronic transfer of files. Created and prepared formulas in WordPerfect for reports, proposal presentations. Created mathematical tables, statistical data and spreadsheet in Excel and PowerPoint. Created office manuals, office telephone directory and various brochures. QA/QC documents to final completion. Developed Orientation Manual Guidelines for new freelance graphic designers. Performed backup Office Coordinator in scheduling, initiating job request, and interacting with internal and external clients.

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  Talent Tree consulting Srl

  • Washington D.C. Metro Area

  • Administrative Assistant (Contractor)

    • Jan 1982 - Mar 1990
    • Washington D.C. Metro Area

    Worked as freelance for the following: International Bank for Reconstruction Development (IBRD), Food and Agricultural Organization of the United Nations (FAO), National Academy of Science (NAS), Communications Satellite (COMSAT), National Coal Association (NCA), BTG, Inc.