Experience

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  Bell Ingram LLP

  • Beauly, Highland, Scotland

  • Administrative Assistant

    • Jan 2020 - Apr 2023
    • Beauly, Highland, Scotland

    Providing administrative support to rural land agents, utility and forestry agents, designers, and estate agents. Reception; answering phones; responding to email queries; liaising with utility providers, suppliers, and contractors; redesigning information posters and guest books; organising office space; banking; purchasing; stationery; photocopying; scanning; printing; binding; collating reports, meeting agendas and minutes; filing; archiving; audio typing; creating and amending documents, and spreadsheets.

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  Rigfit7Seas

  • Nigg Energy Park, Tain, IV19 1QY

  • Administrative Assistant

    • Sep 2019 - Dec 2019
    • Nigg Energy Park, Tain, IV19 1QY

    Worked as an administrative assistant supporting the project manager during an oil rig refurbishment by: compiling records of personnel on-site, maintaining timesheets with details of accommodation, meals, laundry, works undertaken, submitting same to various parties; monitoring holidays; assisting with recruitment of contract staff; maintaining petty cash; monitoring, and ordering stationery.

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  Vinson & Elkins

  • London, United Kingdom

  • Professional Assistant, Evenings

    • Feb 2006 - May 2018
    • London, United Kingdom

    I started my permanent position in the London office of Vinson & Elkins in 2007. My role involved creating, revising, and formatting legal documents using the Microsoft Office suite (2016). I also converted PDFs to Word, or Excel and formatted the resuiting documents, and transcribed audio files. I also arranged international travel, accommodation, taxis, couriers, and catering as well as undertaking large-scale printing, binding, scanning, photocopying, indexing, filing, and archiving work. I also input time records, and generally turned my hand to anything that was required after hours, supporting up to 60 trainees, associates, and partners.

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  TnT-Photoart

  • United Kingdom

  • Proofreader (Pro Bono)

    • Feb 2016 - Feb 2016
    • United Kingdom

    Proof reading, and editing text of "Catherine Downes: The Sketches" book published by Tnt-Photoart (ISBN-13: 978-0993252112).

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  TnT-Photoart

  • United Kingdom

  • Proofreader (Pro Bono)

    • Mar 2015 - Mar 2015
    • United Kingdom

    Proof reading text of booklet accompanying CD published under the title, "Elemental Tangents" (ISBN-10: 0993252109. ISBN-13: 978-0993252105).

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  Allen & Overy

  • London, United Kingdom

  • Workflow Co-Ordinator

    • Aug 1999 - Oct 2005
    • London, United Kingdom

    Starting on the graveyard shift in 1999, I oversaw documents outsourced to India for processing, dealt with queries and other duties such as producing documents from copy, audio, and OCR for London, and various international offices. Monitoring the fax room, organising couriers, and answering the switchboard formed part of my duties in the beginning, as did providing secretarial support for any fee earners, or visiting clients in the conference rooms. I participated in the buddy system assisting new joiners with their transition into the team, as well as offering support resolving various Word problems using LANdesk to access remote computers, and was seconded to Amsterdam to assist with the integration of a new office for one week. I was called upon to log work, prioritise tasks in order to meet deadlines as team leader, on a rostered basis.

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  Thomas Eggar

  • London, United Kingdom

  • IT Document Manager

    • Feb 1998 - Oct 1998
    • London, United Kingdom

    This was a long term, temporary contract during which I undertook word processing, and the re-formatting of property precedents into Word 6.0 for Windows, and Word 97. I liaised with the partners on the preferred layout of documents, and trained all staff on a one-to-one basis in the use of Windows, Word 6.0 and Word 97, and the new formatting.

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  Lawson Clark Recruitment

  • London, United Kingdom

  • Temporary Legal Secretary

    • Jan 1998 - Feb 1998
    • London, United Kingdom

    As a temporary legal secretary, under contract to Lawson Clark, I worked for various firms in the areas of property, corporate law, media, shipping, and litigation . My duties included audio typing; photocopying; filing; faxing; word processing; and answering telephones.

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  Charles Russell LLP

  • London, United Kingdom

  • Floating Secretary

    • Jun 1997 - Dec 1997
    • London, United Kingdom

    I was employed by Charles Russell as a floating secretary under a six-month contract. My duties included, but were not limited to: photocopying; filing; faxing; word processing; and answering telephones. I worked in a number of their departments such as litigation, employment, intellectual property, commercial property, company/commercial, and family law.

• 

  Lawson Clark Recruitment

  • London, United Kingdom

  • Temporary Legal Secretary

    • Mar 1997 - Jun 1997
    • London, United Kingdom

    As a temporary legal secretary, under contract to Lawson Clark, I worked for various firms in the areas of property, corporate law, media, shipping, and litigation . My duties included audio typing; photocopying; filing; faxing; word processing; and answering telephones.

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  Cushman & Wakefield

  • London, United Kingdom

  • Floating Secretary

    • Jun 1996 - Feb 1997
    • London, United Kingdom

    At Healey & Baker (as it was known then), I undertook relief secretarial work including the updating of their client database; photocopying; filing; faxing; word processing; answering telephones; and various other duties as, and when required.

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  Donaldsons

  • London, United Kingdom

  • Secretary

    • Dec 1995 - May 1996
    • London, United Kingdom

    I worked as a secretary for surveyors fulfilling the following duties: answering telephones, keying file data into the database; filing; photocopying; faxing; and word processing, including general audio transcription.

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  QLeave

  • Brisbane, Queensland, Australia

  • Administration Officer

    • Dec 1993 - Apr 1995
    • Brisbane, Queensland, Australia

    I worked in customer service including answering telephone queries on the scheme; attending to front counter enquiries; advising on the application of the Building and Construction Industry (Portable Long Service Leave) Act 1991; processing application forms; processing applications for service credits; advising on eligibility; composing work procedures for quality assurance certification; recording correspondence for the section; data entry; word processing; re-designing information documents; arranging bulk pre-packing of envelopes; driving; filing; photocopying; faxing.

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  Inhibitions

  • Brisbane, Australia

  • Sales

    • Jun 1993 - Mar 1995
    • Brisbane, Australia

    Working weekend days in a family-owned retail shop in the city of Brisbane, opening, and closing the premises, reconciling the till, and advising customers on various products.

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  Herron Todd White

  • Brisbane, Australia

  • Secretary/Receptionist

    • Mar 1991 - Aug 1993
    • Brisbane, Australia

    I started work as a secretary working for three valuers, but ended up covering reception as well. My duties included arranging film processing, preparation of accounts and keying details of the same into the database, preparation of files for valuers prior to survey including locating comparable properties, audio transcription of reports, collation of reports including location maps, handling client enquiries, taking instructions for new assignments, designing the format for certificates of valuation (residential only), and designing new format instruction forms and field sheets (residential only).

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  Templine Services

  • Brisbane, Queensland, Australia

  • Temporary Secretary

    • Nov 1990 - Mar 1991
    • Brisbane, Queensland, Australia

    I worked for various companies in various industries undertaking secretarial duties such as photocopying, filing, word processing, client liaison, and customer service, and answering telephones, as and when required.

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  Purvis Duncan

  • Brisbane, Australia

  • Legal Secretary

    • Sep 1989 - Oct 1990
    • Brisbane, Australia

    I worked as a professional assistant in commercial property, and litigation including major cases involving including co-ordinating the management of paper files in different countries, collating large documents for filing, authorising payment of invoices, typing, formatting of documents and liaising with clients.

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  Blair McDonald

  • Brisbane, Australia

  • Articled Clerk

    • Jul 1988 - Aug 1989
    • Brisbane, Australia

    I attended at various courts filing documents as well as independently conducting residential conveyancing transactions from start to finish, including conducting the property title searches, payment of stamp duty, liaising with mortgagors, organising and attending closings.