Experience

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  Ipso - International Psychosocial Organisation

  • Germany
  • Mental Health Care
  • 1 - 100 Employee

  • Head of Procurement and Logistics

    • Feb 2022 - Nov 2023

    ▪ Process procurement of works, services, and goods (high value) from the receipt of PRF until contract/PO until close out. ▪ Draft RFPs/RFQs and ensures the required terms and conditions and scope of works/scope of services are included in the RFPs/RFQs as well as the exact evaluation criteria.▪ Set-up technical evaluation panel members and evaluate bids based on the criteria set forth in the RFP/RFQ. ▪ Preparation of all IPSO supplier contracts▪ Preparation of all RFQ/RFP for all IPSO Kabul projects procurements▪ Preparation of RFP advertisement on Websites for huge procurements of IPSO ▪ Preparation of all biding summary for all IPSO projects▪ Preparation of all PO for all Goods/ Services▪ Preparation of all Cash Payment Voucher/ Cheque payment vouchers for all Goods/Services▪ Preparation of all Handover forms for all Goods/ Services received▪ Taking part with logistics team in quotation collection from suppliers▪ Being a member in every procurement of goods/Services above 20,000 AFN▪ Checking and clearing of all IPSO project invoices with Logistics team▪ Checking and clearing of all IPSO project invoices with provincial team leaders▪ Providing training assistance to Provincial team leaders and Care points when required▪ Ensure that the acquisition of goods and services is in accordance with the donor’s regulations▪ Ensure that the acquisition of goods and services is in accordance with IPSO Procurement policy▪ Developing Procurement plan for contracts and procurement activities▪ Updating and revising of contracts with suppliers and contractors when required▪ Preparation of Amendments and addendums for suppliers and contractors ▪ Full responsible for managing all IPSO projects procurement activities ▪ Managing IPSO all procurement activities effectively and efficiently ▪ Updated Administration and Procurement Policy in coordination with Head of Admin and Finance▪ Any other assigned task by the line manager.

  • Admin/ Finance Officer

    • Aug 2019 - Jan 2022

    IPSO- German (International Psycho-Social Organization) ▪ Responsible for the preparation and checking of all financial reports and assisting in preparation and drafting of budget▪ Prepared draft of salary scale and implementing it after its approval▪ Prepared liquidity based on probable expenses and sending fund request to HQ▪ Checked the supportive documents of vouchers and clearance with logistic team and team leaders▪ Ensured that the acquisition of goods and services is in accordance with the donor’s regulations▪ Booked vouchers in WINPACCS Accounting and doing cash count ▪ Performed Cash and Bank reconciliation▪ EOP and reported to Management and Ipso Germany▪ Prepared the financial report to Donor▪ Updated Inventory list▪ Updated staff list▪ Updated liquidity and Request for transfer of fund between Ipso Kabul and Ipso Germany▪ Scanned all procurement and financial documents of the relevant project▪ Filed of the supportive documents▪ Provided Financial data for MoEc▪ Data Entry & Follow up of MoEc Reports (Online) ▪ Reported to Ministry of Finance and Ensure adherence to tax regulations and payments in Afghanistan ▪ Responsible for preparing and carrying out the local financial audits▪ Assisted Project Manager and Head of Admin/Finance in the Financial Planning, Managing, Controlling and Reporting.▪ Recorded all accounting and financial transactions of IPSO’s projects, including IPSO’s bank accounts transactions (Reconciliation of Bank Statements).▪ Maintained an appropriate control over the cashbook, received amounts and expenses records and regularly check of the physical cash balance against the book balance.▪ Keep safely the physical money in the office safe.▪ Make payrolls and distribution of salaries to IPSO’s staff on monthly basis.▪ Prepare the monthly financial closing of the project.▪ Make and submit the monthly and final financial report to donor organization.▪ Any other tasks assigned by line manager.

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  CARD-F (Comprehensive Agriculture and Rural Development Facility) DFID Funded Program

  • Admin/ Finance Officer

    • Jul 2012 - Nov 2018

    ▪ Devised and implemented secretarial, clerical and administrative routines.▪ Responsible for the preparation and checking of all financial reports including: general ledger, budget performance/monitoring, payroll, inventory, and fixed asset register.▪ Supported the Provincial office in managing CARD-F administrative and other functions, including HR, procurement and office administration etc.▪ Developed and maintained databases and filing systems.▪ did monthly reconciliations with HQ▪ Prepared monthly financial statements, quarterly financial management reports and annual financial statements▪ Supported the production, formatting, editing, printing and distribution of project documents.▪ Maintained, monitored and replenished office supplies, goods and services (including cleaning, and security) record and report on capital expenditures.▪ Maintained, monitored and replenished office supplies, goods and services (including cleaning, and security) record and report on capital expenditures.▪ Maintained the diaries of designated personnel, arranged meetings, rooms, and accommodation and travel arrangements where appropriate.

  • Admin and Finance Assistant

    • Jul 2011 - Jun 2012

    ▪ Devised and implemented secretarial, clerical and administrative routines.▪ Responsible for the preparation and checking of all financial reports including: general ledger, budget performance/monitoring, payroll, inventory, and fixed asset register.▪ Translated documents English to local language and local language to English▪ Any other task assigned by line manager.

  • Intern

    • Apr 2011 - Jun 2011

    ▪ Arranged and verified personnel files, provided all the required documents.▪ Collected timesheets from all departments and verified financial codes and leave record in timesheets.▪ Assist the Admin/HR Officers in the day-to-day operation of the Admin/HR department.▪ Ensured that all necessary documents be filled in by the staff member.▪ Was making sure all personnel files kept in a safe location.▪ Maintained a proper central filling system for the office.▪ Provided hiring documents to all new staff▪ Carried out other duties as assigned by Admin/ HR Officers and manager

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  Apex-2 Consultants

  • Team Leader

    • Jan 2011 - Mar 2011

    ▪ Made plans for team member for survey or data collection.▪ Leaded the team that how to encourage people for interview and getting Information related to the market.▪ Reported the collected data to manager.▪ Supervised component operations and provided technical assistance to ensure that targets, objectives and deliverables laid out and work plans achieved.▪ Worked through public-private alliances to develop sustainable, market-based services and linkages for smallholders, commercial farmers, traders, agro-processors, exporters and other actors so that they may better access information, markets, inputs, finance, and other critical resources and opportunities.▪ Any other tasks assigned by line manager

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  Ariana Afghan English Language and Computer Centre

  • English Language Instructor

    • Jan 2007 - Dec 2008

    ▪ Made plans for team member for survey or data collection.▪ Prepared lecture plans for classes.▪ Provided test and quiz papers for the students,▪ Any other tasks assigned by line manager