Experience

• 

  Shana Bryant Consulting

  • Boston, Massachusetts, United States

  • Executive Assistant & Event Manager

    • Mar 2024 - Present
    • Boston, Massachusetts, United States
• 

  Lucky Heart

  • Melrose, Massachusetts, United States

  • Part Time Day-of Planner

    • Jun 2019 - Present
    • Melrose, Massachusetts, United States

    - Execute weddings and events as the day-of planner, either in support of the CEO or in the lead role.- Oversee event set up, manage vendor load-ins, and tend to client needs before & during the event.- Execute a strict timeline to ensure events run smoothly and on schedule.- Build relationsh...

• 

  OpenExchange, Inc.

  • Virtual

  • Staffing Manager

    • May 2020 - Jun 2023
    • Virtual

    - Assign staff to run virtual meetings for top financial institutions such as Bank of America, JP Morgan, and Credit Suisse across two separate business lines. - Actively manage calendars for up to 50 employees across 4 time zones on a daily basis. - Shift or “Tetris” meetings across calendars to...

• 

  EMBARC studio, llc

  • South Boston, MA

  • Executive Assistant/Office Manager

    • Jun 2017 - May 2020
    • South Boston, MA

    - Provided daily proactive administrative support to the firm’s Principal Architect (Owner/CEO) while maintaining a high degree of confidentiality.- Processed expense reports in an efficient and timely manner. - Interviewed, trained, and managed the firm’s Receptionist. - Ran bi-weekly payroll fo...

• 

  Winston Flowers

  • United States
  • Retail
  • 100 - 200 Employee

  • Executive Assistant

    • Jul 2015 - Jun 2017

    - Provided daily proactive administrative support to the Director of Sales while maintaining a high degree of confidentiality. - Coordinated logistics for on and off-site meetings including the department’s weekly Sales Meeting. - Managed calendars both for the Director of Sales and the Sales Department as a whole. - Handled communications with clients including phone calls, emails, faxes and scanning documents. - Created proposals for Account Executive projects as needed.- Ran reports tracking Sales Team productivity and history to set goals for the upcoming fiscal year.- Created and implemented training for all Sales Department employees on the company’s proposal writing software. - Organized catering for high profile meetings with clients. - Processed expense reports promptly and efficiently.

  • Special Events Coordinator

    • Jun 2010 - Jul 2015

    - Responsible for meeting with wedding and special events clients and composing proposals based on their budget and the overall vision of the Special Events Designer.- Managed projects in an organized and productive fashion from start to finish.- Pulled quotes and managed vendor relationships for linens, tables, chairs, lighting, drapery, and any other specialty items requested. - Coordinated transportation for designers to and from all of their events.- Acted as a liaison between each event venue while managing all logistics for designer’s events including load in and breakdown timing for Winston Flowers product as well as any other vendors hired.- Managed personal and business calendars for Special Events Designers.- Onboarded new employees in the Event Coordinator role with exemplary training on all company systems, policies, and procedures.

  • Design Studio Sales

    • Mar 2008 - Jun 2010

    - Provided five-star service to clients ordering premium flowers and gourmet gifts across the country and internationally.- Managed and resolved problem orders on a twice weekly basis.- Processed orders placed through the company’s website with special attention to details such as correct card messages and missing credit card information.