Experience

• 

  National Sporting Goods Association

  • Administrative Coordinator

    • Sep 2021 - Present

• 

  Associated Equipment Distributors

  • United States
  • Non-profit Organizations
  • 1 - 100 Employee

  • Executive Administrative Assistant – Meeting Planning

    • Mar 2004 - Sep 2021

    Responsible for:• Administrative support and staff liaison for the President & CEO, VP & COO, VP of Finance, and the VP of Sales.• Preparing budgets for each meeting involving executive-level participants• Performing hotel site inspections to ensure satisfactory measures were in place.• Selecting and collaborating on menus for high-level clients• Assembling meeting rooms for both in-house on secondary locations.• Operating as an on-site liaison between hotel staff and team members.• Detailing and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.• Setting up meeting and event logistics for senior management, including executives and board of directors.

  • Executive Administrative Assistant – CONDEX Manager/Accounting

    • Mar 2004 - Jun 2015

    Responsible for:• Working with exhibitors and suite participants assigning their booth space, processed contracts, created invoices, receipts, and confirmation letters resulting in upwards of$700,00 in event revenue.Arranging appropriate travel, visas, agendas, necessary contacts, and other information for executive travel.• Preparing exhibitor kits and worked with vendors such as electrical, audio/visual, and decorator contractors.• Providing administrative support for industry-leading conventions and meetings.• Managing daily financial tasks such as invoices, reports, and proposals.• Supporting auditors during the financial review process with clerical support.• Overseeing bank reconciliations and provide accounting support on AP/AR.

  • Administrative Assistant

    • Mar 2000 - Mar 2004

    • Responsible for: • Administrative support and staff liaison for the Executive Director of AED and the Executive Director of The AED Foundation.• Open sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.• Managed office paperwork, including scanning documents and routing business correspondence.• Set up document procedures for future continuous improvement and growth.• Crafted memos and letters using word processing software.• Organized and maintained filing and document management systems by coordinating, archiving, and purging files.• Developed administrative processes to achieve organizational objectives and improve office efficiency.• Directed customer communication to appropriate department personnel.• Prepared packages for shipment by generating packing slips and setting up courier deliveries.• Restocked office and breakroom supplies to maximize team productivity.