Experience

• 

  Ooredoo Kuwait

  • Kuwait
  • Telecommunications
  • 700 & Above Employee

  • Senior Executive Assistant at Ooredoo Kuwait

    • May 2019 - Present

  • Admin assistant

    • Apr 2015 - Present

    • Provide a time management/diary service for the Division Director to ensure effective use of time and attendance at all meeting at the appointed times. • Make arrangements for meetings, including booking venue, ensuring all participants are aware of timing and adequate supplies of stationary are available.• Takes initiative to identify and deal with problems and issues that arise to ensure smooth running of the department as a whole and as per agreement with Division Director.• The Senior level will execute many of the same activities as the Junior and Mid level, but in addition, will typically work on more complex, larger and higher importance/impact projects. The Senior level will also typically be expected to deliver highly optimal results as a product of broader and deeper experience. • taking initiative in drafting. Complete replies where appropriate to ensure that all matters are dealt with efficiently / appropriately. • Performing complex administrative duties including, but not limited to, word processing, minutes taking, report writing in addition to other clerical duties like filing, faxing and copying.

• 

  GE Oil & Gas

  • Kuwait

  • Administration Support & HR Coordinator.

    • Jan 2013 - Feb 2015
    • Kuwait

    Responsibilities :• Preparing requisition for office equipment & stationeries • Support the relationship between GE and 3rd party suppliers e.g. Banks, Immigration service providers, Medical & Insurance vendor etc. where required• Support and acting as a Human Resource coordinator, as needed. • Assist in onboarding process of the new employees.• Follow up and update our records to follow up employee’s (gate pass , vehicles gate pass and renewal of residency and passport )• Prepare and compose correspondence, reports, etc• Taking care of Flight Tickets booking for GE staff (Operation) as per Rotation time in terms of booking, Confirmation, registration, and submitting a full report to the account department in terms of cost. • Temporary Support for the sourcing department by Taking care of indirect Sourcing for Operation & Head office in terms of (Find suppliers, collecting quotation, creating, get approval and sending PO & revising invoices.Additional Responsibilities under Quality Department :• Attending the tear down workshops is site for DIFA reports.• Assisting the Reliability Engineer in preparing the DIFA report.• Implementing the DIFA report along with the system.• Maintain and update all the wells’ activities records through E-Smart system such as ( installation, commissioning, pullout ….Etc)

• 

  united medical services

  • Secretary

    • Oct 2010 - Jun 2012

    • Working under the Sr. Vice President and liaising with all the related parties i.e. Consultant, Main Contractors, Sub-contractors in day to day correspondences, documentation and responsible for all dealing of administration works related to the Projects.• Follow up with UMS head office management for all administrative duties. • HR coordination.• Preparing overtime of staff.• Preparing quotations and responding to the same.• Preparing the employment contract and completing the all essential procedures.• Recruiting staff - this includes preparing advertisements, checking application forms, short listing, interviewing and selecting candidates. • Undertake administrative procedures.• Advise and supervise other staff as required.• Provide administrative assistance to managers and other senior staff as required.• Maintaining the Incoming, Outgoing and Pending Master files as per the Secretarial responsibility.• Making Transmittals Comments as per Managers instructions.• Receiving and Filling of Checklist, Submittal of Drawings, Submittal of Materials, Daily Reports and Material Delivery Reports ….. Etc. • Maintain hard copy and electronic filing system. • Setup and coordinate meetings and conferences.• Handling all type of official works like arranging Meeting schedule and handling other office documents in the proper way of Secretarial Responsibility.

• 

  Al Seef Hospital

  • Kuwait

  • Purchasing Officer Assistant

    • Jul 2009 - Sep 2010
    • Kuwait

    July 2009: Sep. 2010: Purchasing Officer Assistant • Assisting in all procurement process:• Preparing purchasing orders.• collecting quotation , creating , get approval and sending PO , all the process till delivering the original invoice to the account depart.• Proceed with the awarded supplier.• Maintain hard copy and electronic filing system.• Setup and coordinate meetings and conferences.• Attending Department weekly committee.• Issuing the committee’s minutes of meeting.