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Paula A. Baez Valentin is a seasoned stage manager and theatre professional with extensive experience in managing productions, coordinating logistics, and working with high-profile artists. She holds a Master of Social Work degree and a Bachelor of Fine Arts degree in Stage Management. Paula is proficient in multiple languages and has worked in various industries, including entertainment, television, and non-profit organizations.

Credentials

  • First Aid/CPR
    -

Experience

    • United States
    • Retail Apparel and Fashion
    • 1 - 100 Employee
    • HR Generalist / Monogramming Department Manager
      • Apr 2023 - Present

    • Monogramming Department Manager
      • Oct 2021 - Jun 2023

  • Dynamic Resources
    • New York, New York, United States
    • Project Manager
      • Oct 2019 - Oct 2021
      • New York, New York, United States

  • Republic
    • New York, New York
    • Business Operations Manager
      • Mar 2019 - Aug 2019
      • New York, New York

  • ESI Design
    • Greater New York City Area
    • Asst. Production Manager
      • Sep 2017 - Nov 2018
      • Greater New York City Area

      Our multi-disciplinary team creates solutions that are permanent, yet flexible with designs that grow and evolve to meet the changing needs of both our clients and their audiences.● Key Projects: Time Warner Hudson Yards, various Beacon Capital Partners properties in L.A./Chicago, and MLB Headquarters.● Prepare, update, and maintain million-dollar budgets and production calendars for all assigned projects.● Onboard and manage vendors; ensure proper execution of designs and events, manage general contractor and specialty fabricator proposals, and update Non-Disclosure Agreements (NDAs).● Coordinate logistical arrangements and accommodations including travel, client meetings, and internal meetings for designers, senior staff and myself.● Oversee onsite project execution by implementing physical design plans and collaborating with technology and design teams; complete on-site surveys and punch listing. ● Install and break down interactive LED mock-ups and other sensitive technology systems in evolving project spaces.● Manage and propose best practices for the production team.

  • AH + Associates, Inc.
    • Greater New York City Area
    • Project Management Assistant
      • May 2015 - Sep 2017
      • Greater New York City Area

      Client representation firm for domestic & international luxury mansions.● Prepared and maintained budgeting paperwork and vendor information for over a dozen construction projects concurrently. ● Managed the organization of Certificate of Insurance, designer files, legal documents, and contracts. ● Negotiated with vendors and made purchases in the US and internationally for luxury and antique items. ● Assisted owner by interacting with public figures and VIP clients in a discrete and gracious manner.● Collaborated with building management for incoming and outgoing deliveries.

    • Assistant Production Manager
      • Sep 2014 - Dec 2016
      • NYC

      Creative agency specializing in brand management & strategy in fashion & the arts.● Events: MADE@MILK 2014-2016, Ralph Lauren – Spring/Summer 2017, Valentino, Louis Vuitton, Alexander Wang, CHANEL Métiers D’Art, and Gucci Cruise 2016.● Right hand to Production Managers and Directors during the planning and execution of large-scale fashion events [load-in, load-out, design meetings, scheduling, vendors, and building schedules].● Managed and on boarded freelance production crews; advised designers and their crews on scenic elements, and the construction of scenery.● Developed and proposed the Asst. Production Manager position; became the first freelance Production Assistant to ever be promoted to a managing position within the company.

    • Stage Manager
      • Oct 2014 - Oct 2016
      • Newark, NJ

      • Main point of contact between high profile poets and production staff; responsible for ensuring the safety and comfort of poets.• Successfully managed two guest spaces simultaneously (one of 300+ guests, another of 120+ guests).• Ran light board and called sound cues; responsible for set-up and strike of the space.*Event happens once every two years.

  • HBO
    • Greater New York City Area
    • Production Assistant
      • Aug 2015 - Sep 2015
      • Greater New York City Area

      • Assistant to Emmy Award-winning Producer/Director Amy Schatz in the setup and break down for Kid’s Book Project.• Responsible for crowd control in public outdoor locations.

  • Sharp Entertainment
    • Greater New York City Area
    • Production Assistant
      • May 2015 - Sep 2015
      • Greater New York City Area

      Programs: Extreme Cheapskates: Vacation (TLC), 101 Countdown (Travel Channel), Hack My Life (truTV), and Sold on the Spot (HGTV)• Assisted Production Managers in the administration, organization and secretarial work of programs.• Updated and maintained expense reports for Hack My Life and 90-Day Fiancé́.• Key Assistant to creative team in setting up shoots and building or acquiring props.• Acted as an extra on shows, and assisted with the set up and break down process of shoots.

  • Fulltank Production & CHANEL
    • Austin, Texas & NYC
    • Quality Control Manager
      • Oct 2014 - Nov 2014
      • Austin, Texas & NYC

      • Managed quality control inspection of show items as they arrived from Paris; created and maintained detailed log of damaged or missing items; repaired show pieces and supervised repacking and accounting of all items. • Physically handled fragile showpieces while collaborating with designers to adhere to intricate floor plans. • Interacted with guests and venue owner while remaining on call in case of electric or scenic difficulties.

  • NYC Pride
    • Greater New York City Area
    • Stage Manager
      • Jun 2014 - Jul 2014
      • Greater New York City Area

      • Supervised the set up and strike of stage.• Key person for communication between Master of Ceremonies, artists, and crew.

  • Viacom
    • Greater New York City Area
    • Project Coordinator - Freelance
      • Jun 2013 - Feb 2014
      • Greater New York City Area

      Across All Brands/Temporary Executive Assistant to Marketing VPs• Contributed to various CDM Team projects for Country Music Television and TV Land.• Collaborated with the Client Relations Team to plan various company events and parties including: company holiday parties and socials, booking of venues, research for partners’ annual ski trip, and MTV Awards dinner for partners in L.A; negotiated with vendors and venue owners to significantly lower event budget costs.• Maintained schedules of three vice presidents, prepared reports by collecting and analyzing information, answered phones, booked plane and train trips, and coordinated meetings.

  • Boston Ballet
    • Greater Boston Area
    • Assistant Stage Manager/ Props Restoration
      • Oct 2011 - Feb 2013
      • Greater Boston Area

      Projects: The Nutcracker, Mikko Nissinen’s The Nutcracker, Romeo and Juliet, and Night of Stars• In charge of a full union crew, child dancers, and accurate completion of the run sheet; assisted Production Stage Manager in updating run sheets, calendars and cast changes as needed.• Insured safety of the crew and 60+ dancers by being point of contact for in-house doctor.• Constructed Nutcracker props that remain in use at the ballet.• Ran rehearsals and prepared rehearsal spaces in absence of the PSM and SM.• Archived video, paper files and inventory spanning from 1980 to the present, used for learning and training purposes by dancers.

  • Sydney Theatre Company
    • New South Wales, Australia
    • Production Assistant
      • Jan 2012 - Apr 2012
      • New South Wales, Australia

      Under the direction of Cate Blanchett; Shows: Les Liaisons Dangereuses, Actor in a Box• Assisted Stage Management team in preparing rehearsal space and show space.• Worked with high profile actors and stood in for missing cast members in rehearsals; worked with the marketing team archiving and updating show related paper work.• Volunteered my skills to the scenic shop and assisted in the making of props for Les Liaisons Dangereuses.• Ensured backstage, dressing rooms, and props room were clean and organized.

  • Barrington Stage Company
    • Pittsfield, Massachusetts Area
    • Assistant Stage Manager
      • Jun 2011 - Aug 2011
      • Pittsfield, Massachusetts Area

      Shows: The Game (new musical), Best of Enemies (new play) and Guys and Dolls• Stage Manager for various theater company concerts and social events.• Managed over 50 actors during 75 performances and ensured that union regulations were followed at all times.• Organized backstage traffic patterns for performances including the running of props and scene changes.

Education

  • 2023 - 2026
    University at Buffalo
    Master of Social Work - MSW, Clinical/Medical Social Work
  • Boston University
    B.F.A, Stage Management

Suggested Services

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Industry Focus. “Entertainment”

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