Experience

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  Cohesity

  • Senior Executive Assistant

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  Veritas Technologies LLC

  • Mountain View, CA

  • Executive Assistant

    • Mar 2017 - Present
    • Mountain View, CA

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  CIGNEX Datamatics

  • Santa Clara, CA

  • Office Manager/Human Resources

    • 2012 - Mar 2017
    • Santa Clara, CA

    • Supported Executives – CEO/CFO/President (organize meetings, travel, expenses and maintain calendars)• Managed cost budgets for administration department in terms of actual spend vs budget• Organized and Coordinate events (holiday parties, meetings, board meetings, employee picnics, offsite events)• Maintained and controlled Guest Houses (processes, rules, regulations) and coordinating with Landlord on all repairs, maintenance, rent payment, negotiating renewal of lease under guidance of CFO/Controller• Coordinated timely renewal of office leases and maintaining communication with leasing office for all office related matters.• Coordinated Marketing events with VP of Marketing • HR & Immigration ADP (payroll) Payroll Coordinated onboarding process of new joining employees Coordinated exit process of employees ending (recover company property, keys, parking pass and data cards) Coordinated paperwork with Immigration Lawyers for Work Permits, Green Cards Assisted new joining employees with SSN application process• Coordinated Office set up (company has gone through the process of setting up new offices in different locations (Dallas, Chicago, New Jersey)• Supported Finance department Coordinated with Taxation departments. Deposited checks. Payment disbursements - printing and sending checks to vendors Helped with budget process for office and administrative costs and monitoring the same and assisting in providing reports related to cost comparison for Management reporting. Supported CFO with various cost control process per guidance from him• Managed IT Administration and Supported Director of IT Administration. Helped with procurement of Laptops, supplies, hardware, software, consumables, etc. Coordinated finger scanner process (adding new employees, coordinating maintenance)

• 

  Lucile Packard Children's Hospital

  • Palo Alto, CA

  • Administrative Associate/Research Assistant

    • Oct 2011 - Mar 2012
    • Palo Alto, CA

    Assistant to the Radiologist researchers in Pediatric Radiology at Lucile Packard Children’s Hospital (MDs). Created and maintained clinical schedules, maintain faculty calendars, arrange meetings, purchasing, reimbursements and day to day administrative duties. Research Coordinator, protocol creation, application management and data tracking. Grant application, tracking, and data management and publication support. Financial processes, direct support needs.

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  Stanford Hospital School of Medicine

  • Palo Alto, CA

  • Administrative Associate

    • Aug 2011 - Sep 2011
    • Palo Alto, CA

    Supported the clinical faculty of Nuclear Medicine. Arranged travel, coordinated dosimetry service, maintained academic lecture schedules, maintained faculty calendars, and arranged meetings. Typed meeting minutes, composed correspondence, sorted and distributed division mail, maintained office machines, assisted visitors, and resolved and referred a range of administrative problems and inquiries.

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  Women's Hospital El Camino

  • Administrative Assistant

    • Apr 2011 - Jun 2011

    •Admin for the ECH Women’s Hospital Administration Office•Coordinate and schedule weekly and monthly board and committee meetings (Agenda, Presentations, Minutes, Binders, Food Service, Conference Calls)•Direct interaction with patients, hospital staff, community member and physicians•Maintain calendars and prepare travel arrangements, hotel room and car service•Prepare correspondence, expense reports, order supplies, and answer all calls for Women’s Hospital Administration office

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  Santa Clara Valley Water District

  • Administrative Assistant

    • Apr 2010 - Dec 2010

    • Supported Government Relations Manager and team• Prepared and coordinate all manager meetings, materials, and master schedules• Coordinated Board of Director and Managers offsite meetings such as: City Council, Mayor and City Manager meetings, offsite events, team building conferences, weekly meetings, and conference room scheduling• Prepared memos, agendas, and letters for Board of Directors, CEO and other managers for Board and Local meetings• Prepared and maintain sponsorships for the District• Prepared expense reports, order supplies, and maintain government relations filing system• Directed interaction with local officials and their staff members

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  ParAccel

  • Administrative Assistant

    • Apr 2008 - May 2010

    • Supported VP of Engineering and CFO and their supporting teams• Maintained all HR documentation: prepare, scan and file• Set up and scheduled candidate interviews and travel arrangements• Coordinated monthly offsite events, team building conferences, holiday parties conference calls, weekly meetings, conference rooms• Prepared weekly engineering report• Maintained office (conference rooms, supplies, mailings and daily lunches)

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  One World Estates

  • Office Administrator/Sr. Loan Processor/Escrow Coordinator

    • Apr 2006 - Jan 2008

    • Supported the Broker of One World Estates and Dixon Financial and the team of real estate agents • Implemented and maintained office structure (filing systems, accounting (AP/AR), check logs, voicemail, weekly and monthly spreadsheets of open and closed escrows. Daily administrative work: prepared letters, distributed mail ordered supplies, maintained office.• Maintained company websites (input new listing, training calendar, agent bio’s)• Coordinated off-site events (Grand Opening, Juneteenth and Bridal Fair)• Inputted and shopped loans (online and hard copy) for conditional approvals• Ordered appraisal and preliminary Title Reports, HOA Certs, Homeowners Insurance• Direct interaction with clients, real estate agents, title and independent contractors• Organized and closed out files for broker review/approval for agent payment, filed and logged incoming checks.

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  Crystal Estates

  • Sr. Loan Processor

    • May 2004 - Mar 2006

    • Supported Brokers and their team of real estate and loan agents• Inputted and submitted loans (online and hard copy) for conditional approvals• Prepared LOE, VOD and any correspondence for agents• Ordered appraisal and preliminary Title Reports, HOA Certs, Homeowners Insurance• Direct interaction with clients, real estate agents, title and independent contractors• Organized and closed out files for broker review/approval for agent payment, filed and logged incoming checks

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  Real Estate Professors

  • Senior Loan Processor

    • Dec 2002 - May 2004

    • Supported a team of 7 real estate and loan agents • Planned and prepared customer appreciation events • Prepared LOE, VOD and any correspondence for agents• Shopped, locked and submitted loans for agents for best rates• Ordered appraisal and preliminary Title Reports, HOA Certs, Homeowners Insurance• Direct interaction with clients, real estate agents, title and independent contractors• Organized and closed out files for broker review/approval for agent payment

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  Old Company

  • admin

    • 1999 - 1999

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  Clarify

  • Administrative Assistant

    • 1900 - 1900