Experience

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  HudsonYards Studios | A Division of LSC Communications

  • Premedia Accounts Receivable Specialist /Customer Service Specialist

    • Dec 2019 - Jul 2023

    • Generated and prepared invoices for service rendered.• Collaborated with sales team to ensure contractual obligations were compliance with the company policies.• Prepared and processed payment vendors, ensuring adherence to payment terms.• Verified accuracy of invoices, purchase orders and other supported documents. • Collaborated with internal teams to resolve any payment related inquiries or issues. • Handled accounts inquiries from external vendors across multiple brands.• Reconciled vendors statements and resolved any discrepancies or outstanding issues. Follow up through written correspondences, via email and phone call.• Processed account payable transaction, including reviewing, coding and entering into system.• Prepared weekly spreadsheets entries to report budget forecast on accrues and projects for end of month activities to track performance. Notified financial leaders immediately of irregularities or errors.• Ensured invoices were compliant, with G/L code and allocated to the accurate department , company, code and vendor.• Proficiency in accounting software and knowledge of accounts receivables processes ( ex. Oasis, Harvest. EFI).Knowledge with Purchase orders

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  Quest Diagnostics

  • Logistics Coordinator/Customer Service

    • Jun 2019 - Dec 2019

    Responsible for transporting of specimens, requisition, supplies, reports, equipment and materials tothe appropriate destinations.• Communicated professionally with clients to resolve issues and document problems. Entered problemdocumentation into database and report critical issues as they occur.• Reviewed requisitions and order entry orders to verify the accuracy of corresponding specimens, andentered required data into the computer.• Identified discrepancies between forms and specimen labels. Communications with clinical/physiciansoffices.• Maintained a complete, accurate, and organized system to communicate reference laboratoriesresults.• Maintained an organized and secured supply area to ensure easy access to supplies.• Prepared specimens for in-house testing or sent out to reference laboratories for testing.• Received and unpacked each specimen, identified, and checked for contamination, and preservedthem properly.• Sorted and cataloged each specimen accurately to ensure nothing was mislabeled.• Contributed to the upkeep and safety of the laboratories and assured a clean, safe, adequately supplied work area.

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  PubWorX

  • 1 World Trade Center

  • Distribution/ Accounts Payable Specialist

    • Aug 2016 - May 2018
    • 1 World Trade Center

    PubworX ProCirc, a Conde Nast and Heast partnership.Responsibilites remained the same when employed with Conde Nast.

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  Condé Nast

  • New York, NY

  • Distribution/Account Payable Specialist

    • Jul 1994 - Aug 2016
    • New York, NY

    • Coordinated efficient routes and pick-up locations, with freight forwarders.• Liaised with freight forwarders to coordinate optimal freight consolidation, cargo availability and shipment status.• Worked with the logistics provider (3rd party) resources for shipments to customers.• Monitored, tracked and troubleshooted all issues regarding shipping/inventory discrepancies to improve accuracy.• Collaborated closely with the entire Distribution Team, cross departmental and customers to ensure accurate orders, on-time deliveries are made.• Served as the key contact with clients, media agencies and creative teams to provide support needed to bring projects to successful completion.• Solved strategic and operational issues, and identified key procedural insights.• Coordinated in/outbound freight, request quotes and negotiated rates from carriers to attain the best possible cost.• Consulted with the Warehouse and Printing team in regard to logistics related inquiries and shipments.• Reviewed/verified shipping invoices and supported documents and assigned department/GL coding.• Corresponded with vendors on billing discrepancies and resolved invoice issues.• Ensures that invoices were processed completely and accurately in a timely manner.• Prepared monthly and quarterly journal entries to report actual vs budget forecast and end of month accruals for financial and operational Information.• Created and distributed monthly department reports for department heads to track performance against budget.• Worked closely with revenue operations analyst and production accountants to ensure revenue and cost are being recorded accurately by departments and projects.