Experience

• 

  City of Long Beach

  • United States
  • Government Administration
  • 700 & Above Employee

  • Accounting Operations Officer

    • Jul 2012 - Present

    Department of Financial ManagementAccounting BureauReporting directly to the City Controller, oversees the operations of the City’s Central Accounts Payable (A/P) Division currently manned by five staff members. My principal responsibility is the decentralization of the City’s A/P operations which involved the implementation of various changes in processes, establishment of new departmental billing addresses, initiate new document transmittal workflow, set up electronic mailboxes, implement appropriate vendor notification process, coordinate and test system modifications, design new forms, create new intranet web page for the division, develop training materials and conduct training to department staff in preparation for the roll out of the new decentralized A/P process. Other responsibilities include: assists the City Controller in the preparation of the City’s annual comprehensive financial report (CAFR); prepares quarterly estimates-to-close for the Accounting bureau including budget versus actual cost analysis report; reviews and ensures that the annual 1099-Misc reporting and quarterly reporting and remittance of the City’s sales and use tax returns are done on time.

  • Accounting Operations Officer

    • Oct 2010 - Jul 2012

    Department of Financial ManagementBusiness Relations BureauReported directly to the Business Relations Bureau Manager, oversaw the day-to-day operations of the City’s Purchasing Division staffed by four buyers, two assistant administrative analysts and one local outreach clerk. Responsibilities included reviewing all procurement work outlay of each buyer ensuring that all necessary documents are gathered and validated; handled the distribution of vendor accounts and/or commodity allocation to buyers; worked with buyers in maintaining good vendor relations; ensured that all purchasing priorities are handled promptly; oversaw the administrative aspects of the division by cross training staff to ensure proper coverage of work activities and services remain uninterrupted at all times; assisted department staff regarding purchasing and contract management needs; reviewed standard city council letters prepared by buyers and authored more complex council letters that required extensive research and creativity. Other responsibilities included the creation of work team within the bureau to develop and complete the requirement documentation of the proposed purchasing automated document tracking system and the re-design of the new purchasing intranet web site; implemented the development of the new Purchasing Card (PCard); developed and delivered new administrative regulations to establish the citywide policies and control procedures relating to the implementation of the new PCard program ; and assisted the bureau manager in his function during his absence.

  • Financial Services Officer

    • Sep 2007 - Sep 2010

    Department of Community DevelopmentReported directly to the Administrative and Financial Services Bureau Manager, provided highly responsible and complex financial, budget and administrative support to all six (6) bureaus of the department. Responsibilities included: plan, evaluate and set the department’s organization structure in the financial system, day-to-day online financial operations inclusive of troubleshooting and resolutions of financial system issues, directly participated in activities and operations of the department’s operating and capital budget (Base, Proposed, Adopted, Estimates-to-close, and Quarterly budget processes as well as the related Performance measures and targets), reviewed and monitored the fiscal impact section of the department’s stand-alone city council letters and contracts prior to approval and post implementation, planned and devised new department procedures to institute controls that resulted to more efficient processes and likewise improved customer service, coordinated staff trainings and instituted ongoing cross training effort among financial services staff to ensure quality uninterrupted service to customers, supervised bureau staff in administering budget, accounting and balancing, reporting, fiscal monitoring and year-end closing procedures and all other activities of various grants funded by federal, state, county, city and/or other agencies, and assisted the bureau manager in all other special project tasks assigned by City management.

  • Senior Accountant

    • Jul 2002 - Aug 2007

    Provided accounting and audit support services to all grants administered by the Workforce Development bureau in the Department of Community Development and oversaw the accounting of all other miscellaneous grants administered by other City Departments. Responsibilities included, among others, the preparation of cash flow analysis and cash draw down process to ensure that grants have sufficient operating cash, monthly reporting, account set up, and a variety of other analyses that monitors grant expenditures to ensure that the cumulative cost are within the grant budget/award and that grants are balanced. Coordinated year-end closing processes and prepared and organized pertinent schedules for the Citywide Single Audit Report. Worked with external auditors and fiscal monitors for any audit requirements. Assisted the Accounting Officer - Grants in all other functions involving areas such as set up of internal accounting controls, budget analysis, communicating with other departments, etc.

• 

  CBRE, PCR LLC, Hiuka America, Team Pacific, Atl...

  • USA / Philippines

  • Accounting Manager / Internal Audit Manager

    • Jan 1985 - Jul 2002
    • USA / Philippines
• 

  SGV & Co, CPAs (Ernst and Young - Philippines)

  • Philippnes

  • Auditor

    • Nov 1980 - Dec 1984
    • Philippnes