Experience

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  Nieuport Aviation

  • Terminal Owner Operators @ Billy Bishop Toronto City Airport

  • Executive Assistant to Chief Executive Officer and Executive Management Team

    • Apr 2022 - Present
    • Terminal Owner Operators @ Billy Bishop Toronto City Airport

    • Proactively manage calendars coordinating meetings, conferences and events based on business priorities, including working with external parties.• Manage expenses, including preparing and submitting reports to the Finance department.• Makes travel arrangements, booking flight/hotel reservations as needed.• Organizes the execution of various confidential documents. • Prepares confidential correspondence, edits documents, and takes meeting minutes. Supports with proofreading and ensuring all documents support the corporate style guidelines.• Organizes and maintains confidential files and records for each department as required. • Support the overall objectives of the executive management team with the coordination of meeting planning and materials, including providing administrative support, organizing board meetings, team meetings, helping with town hall meetings, etc.• Develops and maintains positive working relationships with internal and outside parties, including high-level contacts of a sensitive nature, and manages information flow.• Provide administrative and other support to other departments as needed and as directed by supported executives. Examples include supporting the HR department with booking appointments with prospective candidates, updating the team on upcoming industry events, and supporting the GR department with registering lobbying activities.• Management of boardroom schedules and dispatch meeting invitations, book meeting rooms and arrange resources and other requirements to support smooth and efficient meeting facilitation.

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  BEST Service Pros

  • University of Toronto

  • Site Administrator

    • Oct 2020 - Apr 2022
    • University of Toronto

    ✔Process the hourly payroll (ADP) for more than 160 unionized full and part-time employees biweekly, created streamlined payroll processes resulting in increased accuracy and higher productivity✔Maximize productivity rates by proactively providing feedback on operational concerns for process improvements (e.g., implementation of live time-off calendar, the first-ever training program for supervisors and lead hands – one of its kind in the company)✔Supports the recruitment and hiring process by completing new hire paperwork, schedule and facilitate training, cross-training✔Facilitates Monthly Site Safety meetings and Joint Health & Safety Committee Meetings with the safety manager to ensure compliance with corporate and legislative requirements followed by posting of minutes of the meeting on all the safety boards across the site✔Monthly submission of COR requirements to the safety department resulting in a consistent score of 100% over the past 7 months. Also, achieved a score of 98% in the annual audit which is a snapshot of a site’s ability to comply with company policies, procedures, certification processes, and quality expectations✔Receive and facilitate work orders, prepare monthly billing for these work orders✔Organize multiple events throughout the year for employee encouragement (e.g., employee appreciation week, hero lunches, Mother’s Day, Father’s Day, women’s day etc.)✔Maintains assigned administrative file management which includes personnel files and ensures the confidentiality of information (e.g., salaries, wage rate changes, personal info changes, grievances, disciplinary issues, etc.)✔Keep the office organized and running smoothly, ensure our workplace is tidy and welcoming to employees and visitors, and is a positive reflection of our culture and team✔Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

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  AceEmerge Innovations

  • Mississauga, Greater Toronto Area

  • Administrative Assistant

    • Jun 2019 - Apr 2020
    • Mississauga, Greater Toronto Area

    ✔Provided administrative support to 10-person sales, business development and training team✔Managed bookkeeping and payroll for 2 offices via QuickBooks✔Implemented Microsoft Teams for weekly team meetings spread across 3 time zones, resulting in automated structure across the teams reducing the manpower input by 70%✔Reorganized digital filing system on OneDrive (Word, Excel & Forms), making the office 100% paperless✔Organized four information sessions for 100+ newcomers on the latest trends in IT, including drafting and designing e-invites, registration & feedback e-forms, leading to brand recognition of the company

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  DAV PUBLIC SCHOOL, SRESHTHA VIHAR

  • India

  • Senior Administrative Manager

    • Mar 2012 - May 2019
    • India

    ✔Maintained the Principal’s calendar, scheduling meetings and ensuring no conflicts occur✔Coached more than 40 employees on administrative procedures, company policies, and performance standards within a time frame of 2 weeks✔Managed the training department and developed Capacity building programmes for teachers; coordinated and facilitated school-wide ICT (Information & Communication Technology) integration program with over 90% of participants meeting or exceeding their goals✔Planned and coordinated International Exchange programmes in Russia, Japan and the UK, planning accommodation, sight-seeing, group activities, cultural exchange activities, for 100+group✔Coordinated up to 4 domestic and international travel arrangements per month, including booking airfare, hotel and ground transportation, reducing the travel costs by 30% by implementing a corporate frequent flyer program✔Developed social media presence across Facebook, Twitter and Instagram, resulting in 5K+new followers and a 20% increase in month-over-month engagement✔Created & documented SOPs (Standard Operating Procedures) for multiple departments to ensure smooth and planned functioning of the processes leading to a 50% decrease in delay time✔Performed office administration duties, including answering 50+ multi-line phones, routing calls and messages and greeting 30+ visitors daily✔Supported efficient meetings of group size 10-200 by organizing spaces and materials, compiling agendas, documenting discussions and distributing meeting notes