Experience

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  Virtus Informatics

  • Kuwait
  • Information Technology & Services
  • 1 - 100 Employee

  • Office Manager

    • Jul 2022 - Present

  • Executive Secretary

    • Dec 2018 - Present

    Reporting to the general manager.Work under pressure within a Team.Write memos & formal letters.Answering the phone and welcome the visitors.Arrange the mails from / to manager / departments.Organize memos and letters within the files.Prepare reports & charts when needed.Organize and schedule meetings and make minutes of meetings.Arrange manager dates and remind him about it.Good knowledge of internal and external communication.Excellent Internet research skills.Handle all correspondence.

• 

  American Baccalaureate School

  • Kuwait

  • Administrative Secretary

    • Aug 2016 - Jun 2017
    • Kuwait

    Performs secretarial duties, data entry, receives and screens office calls and correspondence, responds to routine telephone inquiries; forwards calls to appropriate party. Receives, data stamps and distributes incoming mail. Distributes purchase requisitions in numerical order to appropriate office staff. Stamps all Accounts Payable checks, matches with remittance stubs, prepares for mailing in a timely manner. Performs other duties as assigned.Verbal and written communication skillsProgram coordination skillsOrganizational/planning skillsAccounting and bookkeeping skillsAbility to prepare reports and publicationsAbility to manage multiple tasks simultaneously

• 

  Jamal Trading Co.

  • Executive Secretary

    • Feb 2016 - Jul 2016

    Arrange all purchase orders & Contracts.Receiving e-mails and responding to it promptly.Handling all types of correspondence Arabic / English (Letters, Faxes, & Emails).Schedule of chairman and Executive Management appointments.Handling business travel for Chairman and Executive Management (Air Tickets and hotel bookings).Coordinate and follow up guests visa/hotel booking / and Air tickets. Receiving e-mails and responding to it promptly.Welcoming guests and visitors with warm hospitality.Taking care of incoming and outgoing courier mail.Capable of finalizing deals with customers, companies and ministries.Reporting to the general manager.Handling the sales plans and sales forecast.Work under pressure within a Team with no time limit.Arrange the mails from / to manager / departments.Organize memos and letters within the files.Prepare reports & charts when needed.Write the minutes of meetings. Arrange manager dates and remind him about it.Good knowledge of internal and external communication.

• 

  OBAGI Medical Center

  • Alexandria Governorate, Egypt

  • Executive Secretary

    • Jun 2013 - Jun 2015
    • Alexandria Governorate, Egypt

    Arrange all purchase orders & ContractsArrange manager dates and remind him about itOrganize memos and letters within the filesReporting to the general manager