Experience

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  Bin Hafeez General Contracting LLC

  • United Arab Emirates
  • Civil Engineering
  • 400 - 500 Employee

  • Document Controller

    • Oct 2015 - Present

     Functioning role for Pre-qualification coordinating for Abu Dhabi and Dubai branch. Supporting for the task contractor classification online submission. Preparing technical submittal for new awarded projects tenders. Preparing incident report filling. Preparing training applications for the project as required by client and coordinating with concern training center for the training schedule. Preparing evaluation and effectiveness forms along with training certificates. Distributing all training certificates to the requested project location (Site offices). Typing letters in Arabic and English whenever required for Client, Consultant and Authorities. Maintain all the Official Correspondence by using Standard Method of Practice. Drafting official Correspondence to Client / Consultant & sub-contractor. Maintaining, filing of documents all other personal documents for updating and safekeeping. Responsible for all proper documentation of the project which includes shop drawings, materials submittals, RFI letters, site instructions, outgoing and incoming letters correspondence. Preparing attendance sheet & Man hours of employees. Preparing Time Sheets, Preparing Monthly and weekly Reports

  • Secretary Cum Document Controller

    • Jun 2015 - Present

    Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.Maintains customer confidence and protects operations by keeping information confidential.Prepares reports by collecting information.Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.Keeps equipment operational by following manufacturer instructions and established procedures.Secures information by completing database backups.Provides historical reference by utilizing filing and retrieval systems.Maintains technical knowledge by attending educational workshops; reading secretarial publications.Contributes to team effort by accomplishing related results as needed.

  • Health Safety Environment Coordinator

    • Jun 2015 - Nov 2021

    HEAD OFFICE, HSEQ DEPARTMENT Functioning role for Pre-qualification coordinating for Abu Dhabi and Dubai branch. Supporting for the task contractor classification online submission. Preparing technical submittal for new awarded projects tenders. Preparing incident report filling. Preparing training applications for the project as required by client and coordinating with concern training center for the training schedule. Preparing evaluation and effectiveness forms along with training certificates. Distributing all training certificates to the requested project location (Site offices). Correspondence in Arabic and English whenever required for Client, Consultant and Authorities. New / Renewing Supplier Registration for Organization with various Authorities in the Emirates such as DMT, DOT, CICPA, PGC, CMW, MOPA, MOID, FEWA, RTA, DUBAI MUNICIPALITY, DEWA, ADWEA, ADDC, NCEMA, AD PORTS, CIVIL DEFENSE, AD POLICE, ETISALAT, DU, MUSANADA, MODON, ALDAR, EMAR, ADSSC, ADNOC, ADAC, GASCO, TAKREER, ABU DHABI AIRPORT ect.

  • Document Controller

    • Jun 2015 - Dec 2016

    Project Title: Construction of Internal Roads and services in Mohammed Bin Zayed City, Zone Z-36/A, Phase 2, Abu Dhabi.Client: Department of Municipal Affairs, Municipality of Abu Dhabi City (ADM)Consultant: Tebodin Middle East Ltd. (BILFINGER) The project comprise the construction of infrastructure and associated civil works comprising Road works, street lighting, storm water drainage, sewerage, water network, telephone services and electrical power under Abu Dhabi Municipality and Supervised by M/s. Tebodin Middle East Ltd. (BILFINGER).Employed as Secretary, Document Controller  Job involves maintaining document control system electronically and manually. Registering all correspondence including outgoing/incoming documents, letters, memos, faxes etc. (manually and electronically).  Archiving documents, updating register, all as per ISO procedure. Arranging / maintaining systematic filing system.  Secretarial/clerical duties which include typing/ reviewing outgoing letters, reports and other correspondence.  Preparing minutes of monthly progress meeting of the projects, preparing monthly reports, arranging meetings with Consultant & Client / sub-contractors and preparing agenda, coordination with sub-contractors. Faxing, correspondence thru e-mail, Bill of Quantity (BOQ). Preparing payment certificates & material and drawing submittals.

• 

  Al Ain General Contracting (ALGECO)

  • Abu Dhabi, United Arab Emirates

  • SECRETARY CUM DOCUMENT CONTROLLER

    • Jun 1996 - Jun 2015
    • Abu Dhabi, United Arab Emirates

    Common tasks for the majority of secretary and document controller include word processing, copying, typing, letter writing, dealing with telephone and email inquiries, creating and maintaining filing systems.*Depending on the sector, the role may also include many of the following:* using a variety of software packages, such as Microsoft Word, Power point, Excel, etc., to produce correspondence and documents and maintain records, spreadsheets and databases;* devising and maintaining office systems;* attending meetings, taking minutes and keeping notes;liaising with staff in other departments and with external contacts;* Ordering and maintaining stationery and equipment;* Sorting and distributing incoming post and organizing and sending outgoing post;* Organizing and storing paperwork, documents and computer-based information;* Photocopying, scanning faxing and printing various documents, sometimes on behalf of other Co-workers.* Updating Logs for shop drawings & Materials submittals and correspondence (Incoming & outgoing.* Updating Monthly Progress Payment.* Preparing security permits for manpower, Staff, subcontractors, suppliers and other visitor (in case project in the Oil refinery or Army Camps.* If necessary any urgent document dispatch to the Client or Consultant office by hand also I have to take company vehicle and handover.* Order Stationery Items.* Documentation filing and registering with highly secured.* Receiving and sending emails.