Experience

• 

  World Health Organisation

  • South Sudan

  • National Proffessional Officer (Procurement )

    • Jul 2016 - Present
    • South Sudan

    My roles include the following;• Supported and contributed for the development and implementation of the local procurement SOPs for South Sudan Country office.• Provided backing and leadership to the local procurement team and represent the team when the situation encompasses team management. • Developed and implemented quarterly procurement plans• Evaluate and review purchase requests• Draft and distribute requests for quotations and invitation for bids• Maintain and update supplier database• Maintained manuals and electronic documents, common files and records• Established new Long-Term Agreements (LTAs) and maintained existing LTAs• Updated comprehensive list of WHO’s LTAs and UN common LTAs on monthly basis. • Negotiate procurement conditions and buy all specified goods and services as detailed in the requisition.• Track/report on all international procurement• Provided guidance and advice to cross-functional departments on WHO procurement policies and procedures to support & assist the requesting unit to ensure that no procurement of goods/services order is placed outside WHO ERP Global Management System (GSM), Moreso ensure no delivery of goods/services be received without approved Purchase order.• Updated Supplier database with verified suppliers • Supervised and trained national staffs• Participated in acquisition planning with the Operations Support and Logistics lead planner, warehouse, transport and medical logistics.• Supported tendering process for road transport and customs clearance process for world Health Organization.• Crafted procurement tracking sheet for goods and services placed on the country office shared drive that permitted program managers and the senior management to monitor each procurement file status.• Processed requisitions with agreed timelines in line with procurement standard operating procedures.

• 

  UNDP

  • Juba, South Sudan

  • Logistics and Procurement Associate

    • Oct 2007 - Jun 2016
    • Juba, South Sudan

    My roles included the following;• Managed the process of quotations, bids or proposal issuance, receipt and preparation of draft evaluation reports according to UNDP procurement policy, FRR rules and regulations.• Prepare contracts in and outside Atlas ERP systems, vendor creation in Atlas, and maintain filing system.• Drafted purchase order and confirm the order to vendors, make arrangement for inspection, and delivery location.• Established a green light tracking system for timely customs clearance follow up and reception of incoming shipment for storage as per UNDP best practices• Prepare tax exemption request, follow up on the approval process and share approved copy with other stakeholders for timely customs clearance.• Provided advice on shipment techniques, routing and delivery schedule to programs in the most timely and cost-effective manner• Maintained supplier database for low-value goods and service procurement• Followed up with Suppliers and freight forwarders to ensure timely and safe delivery of UNDP cargo shipped by road transport.• Organized internal and external meetings, workshops and social events including booking venues, hotel accommodation, travel arrangements, catering arrangements and ensuring necessary equipment and supplies are in place• Conducted regular market research for goods and services and maintain supplier database with an annual assessment of key suppliers and contract.

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  UNOPS

  • Juba, South Sudan

  • Logistics and Procurement Assistant

    • May 2006 - Jul 2007
    • Juba, South Sudan

    My roles included the following;• Supervised six (6) drivers, one (1) procurement clerk, one (1) generator Operator, one (1) fleet assistant and two (2) storekeepers for UNOPS Census project respectively. • Prepared tax exemption requests to facilitate smooth clearance of imported goods and services procured in accordance with UNOPS rules and regulations, and any other documents as needed.• Maintained records of procurement process and related documents and files to ensure transparency and accountability.• Maintained database of suppliers for low value goods and service procurement. • Drafted correspondences related to procurement including letters to vendors, insurance claims, and replacement of damage equipment as required• Raised purchase orders, seek approval and dispatch as and when required in connection with procurement procedures.• Monitored milestone deliverables under contracts awarded and prepare documentation for authorization of payments to suppliers. • Followed up with Suppliers and freight forwarders to ensure timely and safe delivery of goods and services and take up logistics coordination responsibilities as and when required. • Coordinated vehicle movement plans and drivers support for effective and efficient operations and response to program needs with monthly analysis of fuel and vehicle use. • Coordinated purchase requests, orders, suppliers, and inventory, liaising with requesting units, finance and other program teams as required. • Monitored vehicle and motorbike maintenance and ensure regular service and repair are undertaken.