Experience

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  Altis Recruitment

  • Mississauga, Ontario, Canada

  • Freight Audit & Pay Coorinator

    • Nov 2017 - Mar 2021
    • Mississauga, Ontario, Canada

    First Team Transport Group Transportation Billing/Interline Payable Clerk, November 2017-presentSCI White Glove Team, November 2017 –February 2018Responsible for the pre-auditing and billing of Accounts Receivable invoices for select White Glove Customers. In addition, handled the auditing and approval of interline carrier invoices that were readied for posting in SAP. Working in Truck Mate System, ran daily customer reports, pre-audited invoices listed for accuracy prior to posting to Accounts Receivable. Sent customer invoices via email or Canada Post. Pre-audited all Interline Carrier invoices prior to payment. Coded invoices with applicable cost center and general ledger account  Entered invoices into Truck Mate for posting to Accounts Payable.SameDay Billing Team, March 2018-presentHandle the weekly billing of accounts receivable invoices for a major account. In addition, handle the pre- audit, and coding of interline carrier invoices for payment. Approving on a weekly basis, 300 to 450 invoices for various internal customer locations of client in Truck Mate, pre- audit, approve, print invoices, and provide billing details as per customer SOP Emailed all invoices and detail reports up to 10 locations. Learned new Customer system for the billing of one location directly through their portal.  Consistently meet weekly time-sensitive billing deadline Pre-audit all Interline Carrier invoices billed to us, to ensure billed accurately. Coded invoices with cost center and general ledger account  Create Accounts Payable file using Excel in GLSU system, once approved would upload into SAP for payment. Recently took on additional accounts for billing Accounts Receivable invoices Currently in training for AR and AP month-end accruals Assisted with month end billing of Flash account. Assisted with Reception 2.5 hours 3-4 day a week, occasional lunches and personal day relief.

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  L.N. REYNOLDS-Contract -Accounting Advantage

  • Brampton, ON

  • Accounts Receivable/Accounts Payable Clerk

    • Jul 2015 - Jun 2017
    • Brampton, ON

    Working in Traverse (Access based)Accounts Receivable• once authorized, handled the contra and clearing of overdue outstanding chargeback invoices• reviewed daily invoices for accuracy prior to posting to ARCash Application• applied daily cash receipts, cheques/wire transfers, received• if remittance details not received, researched open AR for payment details or contacted customerDeposit• prepared daily deposit books, both CAD / US funds for deposit at the bank• prepared daily deposit report for internal distributionAccounts Payable• entered invoices that were to be paid via wire transfer• prepared and ran weekly cheque runs which included CAD/USD wire transfers, CAD/USD EFT's, CAD/USD cheques• scanned and emailed all Wire and EFT remittance details to appropriate customers• investigated all customer Statement of Accounts received to ensure that we had all invoices shown• checked to see if already paid, approved for payment on next cheque run• checked job files to see if the invoice (s) had been received and approved for payment• if was unable to find, would request copy of invoice from customer• when copy of invoice received, forwarded to the correct department to be approved for payment• would advise customer when necessary when payment would be made• assisted internal customers when needed

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  Immediate Logistics

  • Mississauga, ON

  • Transportation Clerk

    • Nov 2014 - Mar 2015
    • Mississauga, ON

    • Run CN Rail and CP Rail container tracking reports to see which containers have arrived and are off trains• Remove dispatch cards from board for any containers that are ready for pickup as well as update container tracking reports accordingly• Email customers to advise container available at rail and obtain delivery appointment and/or advise if any issues with container i.e. missing pickup #, not yet cleared customs• Once containers are ready for pickup and have appropriate appointsments give dispatch cards to Dispatcher • Respond to all email requests in a timely manner i.e. POD’s, empty containers ready for pickup, delivery ETA • Print delivery orders received via fax or email. Enter into in-house loading system. Print and prepare dispatch cards• Place dispatch cards on board and monitor for arrival• Track shipments in loading system• Obtain a RV# for containers arriving via CN Rail prior to arrival, change RV #’s when and where necessary to accommodate a delivery appointment using CN Rail website portal• Update loading system with Driver names and dates when container delivered and empty container has been returned to appropriate return site• Answer phone calls• Sort driver paperwork turned in at end of day• Update and send daily reports for specific customers by 8:00 am

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  MOL (CANADA) INC.

  • 2700 Matheson Blvd E. West Tower Ste 401, Mississauga, ON

  • Accounts Receivable Analyst

    • Jul 2013 - Mar 2014
    • 2700 Matheson Blvd E. West Tower Ste 401, Mississauga, ON

    First contact for customers or couriers entering office. Handled all incoming and outgoing courier packages as well as mail.Working in Ocean shipping environment. Handling Accounts Receivable, working with Sales, Customer Service and our Customers to ensure company standards are met and payments received. Worked closely with our Ocean imports, advising if customers had credit or had paid their invoice before shipment cleared customs.Assisted in the development of a new Credit Application and process. Followed the process from beginning to end. Ensured Sales filled out information sufficiently and followed the credit approval process until completed with Starnet and the Accounts Receivable program updated with approved credit limits.Handled the ordering of office supplies. In addition, ensured local vendor accounts were setup for payment. Reviewed invoices, attached pertinent backup, garnered appropriate authorization, updated info in SharePoint prior to scanning invoices and forwarding to our US office for payment processing.Utilizing, SharePoint and Starnet systems in addition to in house excel based Account Receivable program.

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  North American Business Services

  • Concord, ON

  • Cash Application Clerk - Temp position, Accountemps

    • Aug 2012 - Jan 2013
    • Concord, ON

    • Working in COD Cash Application department using SAP computer system• Matching tickets and their amounts to deposit received and posting and clearing on account.

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  The Premium Beer Company

  • Etobicoke, ON

  • Cash Application Clerk - Temp Position, Accountemps

    • May 2012 - Jul 2012
    • Etobicoke, ON

    • Worked in Accounts Receivable department using the Oracle E business system.• Applied cheques, and credit card payments accounts daily. • Assisted Driver Manager by entering driver hours for company and agency drivers from their timesheets into excel report• Recorded the number of calls, kegs, route type, driver hand held delivery scanner # found on the daily driver call sheets in excel report.

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  Maple Lodge Farms

  • Brampton, ON

  • Accounts Receivable Clerk - Temp position, Accountemps

    • Mar 2012 - Apr 2012
    • Brampton, ON

    • Worked in Accounts Receivable department using an ERP system known as Axapta• Applied cheques , wire transfer payments and processed applicable rebates on accounts daily. • Sent out discrepancies in billing to appropriate department for their review & approval• Processed billing adjustments, sent out statements & invoice copies• Contacted customer by phone or email for outstanding invoices on account or issues regarding payment

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  Canada Cartage

  • Mississauga, ON

  • Payroll/Billing Clerk - Temp position, Accountemps

    • Aug 2011 - Mar 2012
    • Mississauga, ON

    • Worked in driver payroll and billing department.• Audited driver timesheets for accuracy • Data entry of timesheets that drives driver pay and customer billing. • Matching driver timesheets to customer invoices.

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  Schenker Canada

  • International Account Analyst

    • Jul 2008 - Sep 2009

    Responsible for inter-company accounts receivable and accounts payable for 34 global affiliate countriesReached monthly target of printing outstanding current invoices within two days and forwarding copies with backup, where necessary, to ten Canadian branches for posting to accounts payable in SAP.Maintained monthly target of clearing 900 or more invoices from SAP in the last week each month prior to month end closing.Reduced invoices that were over three months old through active follow-up with branches.

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  Bax Global Transportation and Logistics

  • International Account Specialist

    • Sep 2002 - Jul 2009

    Responsibilities included reconciling inter-company accounts receivable and accounts payable for 25 international accounts for both affiliates and select agents. Reviewed and approved invoices received for payment and processed revenue adjustments.Regularly met back- to-back monthly deadlines for accounts receivable and payables.Resolved issues and reduced the number of forced billings from several in a month to zero by investigating and communicating with countries involved.Assisted in training new employee on all invoicing and billing processes and procedures and reconciling of accounts.Processed all revenue adjustments or billings that were sent in by branches within the same month they were received.Received an award for reconciling the USA account, addressing inaccuracies in postings through reconciliation and adjustments bringing to current status.Set up a process in excel that enabled faster and more accurate follow-up on invoices that had been sent out to branches for their approval and billing.Assisted with resolving Accounts Payable issues during period of acquisition when two financial systems were in use. This resulted in more accurate financial reports and recovery of loss payables.

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  Bax Global Transportation and Logistics

  • Rate Auditor

    • Jan 1997 - Jan 2002

    Responsibilities included the pre-audit of invoices for special accounts daily and auditing/ investigating short payments made by customer for their accuracy. Reviewed and resolved overcharge claims.Audited shipment billing to verify accuracy in rates and tariffs and reduce number of short payments.Liaised with Operations, Billing, Sales, Collections, Credit Manager and Pricing Manager to take corrective action to resolve customer issues related to charges and rates.Cleared a backlog of overcharge claims by verifying data and clearing up outstanding issues.Successfully trained to two employees in all aspects of rate audit.

  • IBM Account Specialist

    • Jan 1995 - Jan 1997

    Responsible for handling all aspects of the final billing of invoices and cash application for IBM and Celestica accountsProvided IBM and Celestica with the most accurate billing of transport invoices they ever had and received an award. Audited all freight invoices prior to mailing.Reduced the number of short payments of weekly cheques of 700 invoices to zero by identifying trends in billing issues and working with branches to resolve the problem up front.Received an Above and Beyond award for going in on personal time to apply IBM's last cheque of the year in time for month end and year end.Asked to take on 3M account as a result of quality of work with IBM and Celestica.Prior experience includes roles in Smith/CP Transport and CP Express and Transport as Freight Claims, Interline Accounts Receivable and Payable, Supervisor Accounts Receivable Adjustments and Rate Audit Coordinator, OS&D, Tracing, Rating, Billing. In addition, I was responsible for business to business collections for Quik X Transportation.

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  Smith CP Transport, CP Express & Transport

  • Supervisor AR Adjustments, Rate Audit Co-ordinator

    • 1981 - 1992