Experience

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  DiCon Fiberoptics

  • Richmond, California, United States

  • Accounts Payable Specialist

    • Sep 2021 - Mar 2022
    • Richmond, California, United States

• 

  Bio-Rad Laboratories

  • 225 Linus Pauling Drive Hercules, CA 94547

  • Payment Processor, North America Shared Services

    • Aug 2015 - Mar 2021
    • 225 Linus Pauling Drive Hercules, CA 94547

    Processing of vendor payments via Check, Wire, and ACH; employee expense reimbursements via payroll and credit cards; and payment on behalf (PoB) of EMEA, US, Mexico, Canada, and Singapore.Processing of vendor refunds and returned vendor payments, including PoB.Processing of the returned payments, stopped the checks for payment in the JP Morgan and Wells Fargo Bank Portal and initiating the re-issuing of checks.Processing of the Inter-company clearing and payments on behalf (PoB) of EMEA, Canada, and Singapore.Research and clearing of AP aging balances and open items on payment exception list.Research and clearing of outstanding GRIR.Requesting vendor master updates (address, bank details, and payment method).Answering vendor-related queries in the Accounts Payable mailbox and AP help-line.System: SAP-E1P, MS Office, Bank Portals (JP Morgan, Wells Fargo Bank, Citi Bank) Concur, Google e-mail, Lotus Notes, Outlook, SAGE.

• 

  Essence

  • San Francisco Bay Area

  • Senior AP Specialist - Finance at Essence

    • Jun 2013 - Jul 2015
    • San Francisco Bay Area

    • Processed payables, prepared checks & electronic funds transfer for vendor invoices & other expenses. Monitored cash balance on bank account including funds transfer.• Prepared bank deposits. Matched payments received with appropriate accounts. Reconciled bank & credit card statements. Managed cash application.• Researched inquiries & resolved discrepancies regarding invoices & outstanding or missing checks. Reviewed & monitored AP aging reports & identified critical issues.• Processed employee expense reports using Concur.• Worked with client leads to ensure all monthly fees are invoiced & in line with monthly projections.• Scanned invoices for proper filing. Maintained filing system for vendors, clients, bank accounts, and W-9 forms. System Used: SAP, Quickbooks, Concur, Outlook, Google e-mail, MS Office

• 

  UCSF

  • San Francisco Bay Area

  • Billing Specialist/Accountant

    • Nov 2012 - Jan 2013
    • San Francisco Bay Area

    Responsible for the completion/coordination of invoicing & payment application with respect to external Sponsors of research funding.Reviewed and validated of system generated invoicing to ensure compliance with contractual agreements.Reviewed contractual agreements, & ensured full compliance with invoicing terms & conditions.Managed cash application for the payments received from the agencies.Worked with departmental personnel to complete & validate invoicing generated at the departmental level. (Typically for Clinical Trials, Milestone, & Prepaid Agreements).Maintained system tracking data to ensure all invoicing requirements have been met.

• 

  Hewlett-Packard Enterprise Services

  • Business Analyst - Project Management Office

    • 1997 - 2012

    Managed the Master Service Agreement Statement of Work and Work Order tracking databases containing project deliverables, charges and term information for over 80 projects.Generated monthly invoices for manager review and approval of project progress and costs.Prepared monthly financial reports, such as forecasting, accrual, and aging reports as part of long-term planning and budgeting process.Processed of employee expense reports for payment through the implementation of the Company Business Travel & Expense Policy Procedures. Managed & maintained contract files, project schedules, & monitored projects budget.Implemented high level overview & process automation of the monthly invoicing & reporting. Mentored & cross-trained co-workers.Assisted Project Managers in special projects.Conducted on- and off-boarding of domestic and international business and technical resources.