Experience

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  Nitron Group Corporation

  • Greewich, CT

  • Executive Assistant

    • Sep 2016 - Present
    • Greewich, CT

     Daily support for 2 executive vice presidents Schedule executive’s appointment update/maintain supervisor’s daily calendars Arrange heavy domestic and international travel; prepare travel itineraries Proficient in VISA applications, passport renewals & global entry Maintain confidentiality of highly sensitive information Prepare expense reports in excel for 2 executive vice presidents Event coordination for office parties/bankers’ meetings/conferences; domestically & internationally Assist HR with interview scheduling and new hires Main point of contact for setting up all conference calls using Go to Meeting/Zoom/S2 security system/Nitron office Intranet Conference room set up for meetings/order breakfast, lunch, etc. Negotiate costs with vendors to ensure Nitron is receiving the most competitive costs Coordinate with IT all internal office moves, and new hire locations Monitor all office costs; present to management on a monthly basis  Arrange all office maintenance; carpet cleaning/window cleaning/painting  Ordering all office supplies Phone coverage for executives/mail/coping/filing/faxing

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  Casey Quirk & Associates

  • Project Coordinator

    • Aug 2014 - Sep 2016

     Provide executive support to two partners in CT and one director in the UK Manage heavy calendar scheduling and meeting coordination for partners and project teams Arrange extensive domestic and international travel for partners and project teams Assist partners/CAO with client activities, conferences and special events  Assist HR with setting up all mid-year and year end reviews for entire staff Maintain client data base (CRM) Work with building management on a daily basis with complications in the office/building  Manage document production for client meetings Provide phone coverage for chairman and partners Assist accountant and CAO weekly with payable invoices to clients and vendors Assist with general office maintenance and facilities related tasks including stocking the kitchen for the staff Provide administrative tasks for the office (mail, filing, faxing, photocopying, and ordering office supplies) 

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  Trafigura AG

  • Stamford, Connecticut

  • Executive Assistant / Office Manager

    • Mar 2008 - Aug 2014
    • Stamford, Connecticut

     Managed three office administrators located in Stamford, Baltimore and Louisiana  Maintained outlook calendar for head of the Stamford office Arranged heavy domestic and international travel for head of the Stamford office Coordinated all travel arrangements for CEO/COO/Directors when traveling to the US, once or twice monthly Prepared yearly office budgets & monitored costs for Stamford, Baltimore and Louisiana offices Assisted HR in all phases of the interview process including preparing new hire packets Scheduled business continuity training and exercises for staff of 45 employees; worked with Dell to ensure disaster recovery location was readily prepared for use Worked closely with IT department to ensure current and new employees have proper equipment; assisted with inventory of equipment Managed office renovations, expansions and internal moves  Arranged heavy domestic and international travel; proficient with VISA application procedures Prepared expense reports in Excel for 30 staff members in a timely manner on a daily basis Coordinated numerous meeting and events on and off site from venue selection to planning and execution Ordered all supplies for the office  Liaised with building management on a daily basis Provided phone coverage and administrative tasks for office (mail, filing, faxing and photocopying) Responsible for facilities related tasks such as stocking kitchen items for staff

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  Greenwich Honda

  • Greenwich, CT

  • Accounts Receivable / Payables

    • Nov 1997 - Feb 2008
    • Greenwich, CT

     Reported net/gross income throughout the dealership Maintained ledgers (cash payments, deposits, and credit memos) on a daily basis Conducted wire transfers for funding of finance and lease contracts Demonstrated unwavering confidentiality, integrity, and management of financial information/records Performed data entry on a timely and accurate basis Researched shipping and invoicing records to resolve discrepancies on customer accounts Provided administrative assistance including customer service and receptionist