Experience

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  Unicorn Partners

  • Singapore, Singapore

  • Manager Corporate Administration, Apac

    • Apr 2022 - Nov 2023
    • Singapore, Singapore

    Successfully setup new Taiwan Office with the help of the Taiwan Accountant. Responsible for all administration, finance and HR of Singapore and Taiwan Office. Work closely with CEO of APAC to manage P&L and office matters.• Admino Main Contact Person for office, accountant, suppliers, and all government agencies.o Prepare all documentations for banks, Ministry of Labor, liaise with SG lawyer to notary necessary documents, certified with Embassy of Taiwan for setup of Taiwan Office.o Prepare and ensure all items according to the requirements for inspection for our Taiwan License.o Setup expenses / leave system for employees of Taiwan office.o Prepare and present Monthly Management updates with Chairman, Group CEO.o Manage CEO, APAC meeting schedule, booking of travel arrangement.• Human Resource, Accounting and Financeo Onboarding and Offboarding for employees.o Responsible for the equipment’s like laptops and licenses, MS office, Bullhorn, LinkedIn, clients’ and suppliers' contracts.o Register, deregister EA license, quarterly returns of placements.o EP pass application, issuance and cancellation.o Childcare Leave and NSmen payment submission.o Prepare timesheet, work with accountant to calculate salary for Taiwan’s employees.o Responsible to provide invoices and payroll summary, approval with CEO, APAC, ensure payment are made on time to avoid late charges.o Prepare and make online payment for invoices and salary.o Responsible for CPF, IR8A and IR21.o Prepare, sending of placement invoices and ensure on time payment from Clients.o Arrangement to send necessary documents which includes payroll summary, CPF Payments, staff claims, expenses, invoices issued to the accountant for financial reporting.o Work closely with CEO, APAC on P&L and cost management.o Calculate mileage, tally company credit card receipts, prepare CEO’s Claims for the month. o Commission calculation, tracking and payments to consultants.

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  Hyva Asia Holdings Pte Ltd

  • Singapore

  • Office Administrator & Sales Support

    • Nov 2012 - Apr 2022
    • Singapore

    Sales Support and Office AdministratorHYVA ASIA HOLDINGS PTE LTDSuccessfully setup basic operating and administration function for new Singapore Office when first started:Supporting Asia pacific region through coordination between various factories and liaising with headquarter in Netherland. Ensure that expectations and requirements are met for various stakeholders (subsidiaries and customer).• Saleso With ERPLN10 and ERPLN7, providing sales related documents like quotations, sales confirmations, PO and invoices which are in line in accordance to audit requirements. o Work with Suppliers and Purchasers from various countries to ensure on Timely deliveries.o Any after sales related matters like warranty claims / quality issues. • Warehousing o Work with 3rd Parties and Internal Warehouse for Customers’ Orders/ Complains.o Coordinate shipments as per requirements.o Providing all necessary documentationso Liaises with forwarders for shipment schedules and providing all relevant documentation for export like invoicing and packing list. o Follow up on back orders.• Finance o Credit Noteo Letter of Credit o Statement of Accounts• Ad Hoc local and overseas exhibitions o Ensures forms are filled and submit as per deadlines.o coordinate with exhibitions PIC for logistics arrangement.o source and arrange for marketing materials which includes printing materials like brochures, roll up banners, corporate folders etc.• Involve as Key User for the changing of ERP Systemo Testing, highlights and providing feedbacks for the new system.o Documentation for various actions plan.o ensures all timelines are meet as per schedule.• Any other ad hoc matters, like maintain customers details etc

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  Asia360 Pte Ltd

  • Office Manager

    • Sep 2011 - Oct 2012

    Support the company in administration function, providing secretary roles to CEO and Managing Director• Responsible for Setting up basic Human Resources functiono Setup and manage Payroll systemo Apply and handle various MOM Passes for foreign employeeso Tracking of staffs movement (Medical and Leave application)o Preparation of IR8A and IR21 for foreign employees who leave employmento Adding and removing of employees for insurance coverage• Responsible for Setting up basic Accounts functiono Setup and prepare monthly CPF Contribution for Local employeeso Create and maintain monthly book keeping using excelo Create and maintain Office Accounts using MYOB o Tracking of petty cash purchases, subscription of magazineo Tracking on the invoices status and paymentso Tally cash flow against Bank statemento Issue invoices to clients, advertisers and subscribers of magazineo Handle various payment modes to journalists ( through paypal, western union and supplierso Responsible for credit control and payment collectiono Answer to Subscription enquries• Responsible for the office general up keepingo Manage Weekly Cleaner o Source and handle any office renovationo Purchase and coordinate office work station, stationaryo Oversee facilities and ensure servicing and up keeping of equipment and premises• Responsible for the Administration in Officeo Liases and coordinate with shareholders, external company secretaryo Create various company documents and templates using MS Office Excel, Words and Powerpointo Assist CEO and Managing Director for any other ad hoc duties o Manage Various incoming emails to the companyo Setup proper filling of documents, invoices, contracts

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  Adam Khoo Learning Technologies Group Pte Ltd

  • Resource Admin Manager

    • Jan 2008 - Jul 2010

    Support Youth Division in administration and resource functions for the effective delivery in Training Programmes and Events• Management of Suppliers and Clients (Parents)o Work cross-functionally as the contact point between clients and the internal team o Handle Parents’ enquiries, complaints, feedback for Programmeso Negotiate Prices, terms and conditiono Handle forms and invoices• Responsible for logistics management of training programmes and events o planning, organizing and controlling of procurement, inventory, food and transportation. o Assist Trainers and Sales personnel to promote Youth Division’s training programmes during programmeso Ensure smooth flow in events and programmeso Ensure deadlines are met• Cost saving for yearly budget and create business relationship with China Trading Company for bulk procuremento Manage Budgetso Source Training materials o Negotiation of prices, terms and conditionso Confirmation of samples and ensure deliveries of final products• Improve deliveries processes and provide better storage solutions for the company with local supplier.o Coordinate delivery schedules with different training materials• Responsible for the management and allocation of staffs’ duties and taskso Provide training for new staffs’, interns, part timers• Responsible for keeping track of o Any additional cost for programmeso Part timers payrollo The approval of all invoices involving assets and materialso 9 subsidiaries P&L Statement• Plans for Company Staff Welfare events like Birthday, Christmas Party, BBQ

  • Operation Executive

    • Sep 2005 - Dec 2007

    Prepare and arrange for delivery of training materials to schools across Singapore Plan Part timers schedule for workshopsOversee training equipments – issuing and tracking of equipment for workshopsManage training materials inventory

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  MAYBANK GROUP

  • Temporary bank Staff

    • May 2005 - Aug 2005

    Responsible in Data Processing, Checking and Verification

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  SINGAPORE TECHOLOGIES KINETIC (ODE)

  • Administrative Assistance

    • May 2001 - Aug 2001

    Having my Polytechnics Internship- Assist Engineering department in administrative work as labeling and categories of engineering tools.- Perform inventory control to ensure that tool quantities are in consistent.