Experience

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  APTMetrics

  • Darien, CT

  • Executive Assistant to Principals - President/CEO and COO

    • Feb 2003 - Present
    • Darien, CT

    • Manage detailed domestic and international travel arrangements • Screen and route all incoming calls for President/CEO and COO• Manage and maintain complex calendars; handle calendar conflicts and proactively manage schedule changes• Coordinate and manage logistics for quarterly executive team meetings and annual company-wide meeting• Reconcile and process monthly expense reports • Proofread and edit PowerPoint presentations, agendas and decks for executive team meetings• Serve as Webex administrator creating accounts for new employees and maintaining current accounts• Coordinate logistics for office visitors including travel, accommodations, ground transportation, etc.• Source vendors for travel and special events and negotiate contracts and corporate rates• Communicate relevant annual company-wide meeting information to all employees• Work closely with finance department to analyze overall spending on annual company-wide meeting • Create post-event report and share data with President/CEO and COO to optimize recommendations for the following year• Maintain and update internal shared information on SharePoint intranet website• Interact directly with Fortune 100 clients and executive assistants• Develop standard operating procedures and train junior administrative employees• Support human resources in scheduling new employee on-boarding schedules • Proofread production and printing drafts of marketing materials• Act as corporate headquarters’ office manager• Oversee office supply inventory activities, including ordering and requisitions, stocking, and shipment receiving• Manage relationship with building management and act as point of contact• Research, propose and implement vendor services to decrease costs to organization• Manage special projects (i.e., production and mailing of annual holiday card and quarterly newsletters)• Notarize documents as needed• Handle personal projects for President/CEO and COO as needed

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  NYSE

  • New York, NY

  • Events Marketing Manager

    • Jul 2001 - Nov 2002
    • New York, NY

    • Managed special projects for both President and Chairman's offices at the American Stock Exchange• Coordinated domestic and international travel arrangements and itineraries for the AMEX equities executive team• Coordinated special events for the AMEX equities team• Planned events in line with equities’ budget• Managed event invitation copywriting and mailing• Worked closely with internal graphics department on the production of invitations and conference materials• Worked with in-house facilities department to secure conference rooms, AV requirements and food and beverage service/set-up for all internal events, meetings and opening and closing bell ceremonies• Conducted pre and post-event analysis to be able to plan properly and to improve processes• Created proposals for each event ensuring that proposals were submitted on or before deadline• Assigned duties to other members of staff prior to event• Developed contingency plans in case of unforeseen scenarios during an event• Supervised events, welcomed guests and served as the company’s key point of contact• Recruited and supervised promotional item vendors for American Stock Exchange-branded merchandise

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  1-800-FLOWERS.COM, INC.

  • Westbury, New York

  • Marketing Manager

    • Oct 1998 - Jul 2001
    • Westbury, New York

    • Developed marketing strategy proposals for multiple consumer product categories • Obtained and analyzed weekly sales data from internal Atlas database system• Prepared weekly sales reports and spreadsheets for senior management• Identified areas for site functionality enhancements via written recommendation to Sr. Vice President• Worked directly with internal IT department to coordinate the integration of new technologies• Managed the development of website content to meet production schedule deadlines• Wrote copy for direct response marketing e-mails and monthly newsletters

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  Stagebill Magazine

  • New York, NY

  • Marketing Promotion Manager

    • Sep 1997 - Oct 1998
    • New York, NY

    • Developed national sponsorship opportunities for advertisers at Lincoln Center and Carnegie Hall• Worked with external design agency on the production of direct marketing materials• Tracked expenditures against print production budgets for all marketing materials

• 

  SPIN Magazine

  • New York, NY

  • Executive & Personal Assistant to Founder/Editor-in-Chief

    • Oct 1992 - Sep 1997
    • New York, NY

    • Managed the office of the Founder and Editor-in-Chief for SPIN Magazine • Managed staff of two junior administrative assistants and rotating interns• Made domestic and international business and personal travel arrangements• Wrote internal memos and personal correspondence on behalf of Founder/Editor-in-Chief• Answered multiple phone lines, handled inquiries and screened calls• Maintained large contact database and filing system• Organized daily schedule, meetings and conference calls • Managed personal books, errands and household staff

• 

  Rolling Stone Magazine

  • New York, NY

  • Executive Assistant to Vice President/Group Publisher

    • Sep 1989 - Oct 1992
    • New York, NY

    • Prepared meeting agendas, sales presentations and proposals• Organized daily schedule and booked travel arrangements • Answered phones, screened calls and set up conference calls • Prepared and processed expense reports in timely and efficient manner