Experience

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  MIT Professional Education

  • United States
  • Higher Education
  • 300 - 400 Employee

  • Financial Officer

    • Mar 2019 - Present

    Manages, administers, and oversees the financial activities related to the daily operation of the MIT Professional Education department. Resolves high-complex issues and advises staff on financial activities. Receives minimal supervision from the Director of Finance on these essential functions- Preparing the monthly financial report for send out to Program Management, Overseeing the tracking of budgets and forecasts, including creating budget tracking systems, participating in developing the yearly department and program budget proposals, managing all incoming revenue and expense activities, including P-Card’s, requisitions, invoices, royalty payments, RFPs, and travel reporting, managing the setup of all internal order accounts and supervising the creation of electronic files for tracking and reconciliation purposes—managing & maintaining internal cost object list, managing the setup & deactivation of account authorization expenditures for departmental financial functions in the Roles Database, certifying that operational funds are being used most effectively and for their intended purpose. Training & Advising staff on financial management, including financial administration policies and procedures. Managing the production of revenue reports for PE programs, supervising salary distribution certifications for 250+ program accounts, overseeing supplemental compensation submissions for program Faculty according to the MIT Supplemental Compensation guidelines for Special Activities & Programs, managing the business merchant account, ensuring yearly compliance with Cybersource, and Secure Trust, tracking and monitoring the financial performance of all PE accounts, managing internal financial policies & procedures, guidelines, and manuals, managing end-of-year preparation and closeout for all major PE programs. Salesforce CRM project lead for Finance unit. Managing work of the Senior Financial Coordinator, Senior Financial assistant & Financial Assistant

  • Financial Coordinator

    • Oct 2015 - Mar 2019

    Coordinated the financial activities of the Professional Education department; this includes overseeing various financial accounts and managing day-to-day activities within all 100+ department cost-objects. Under minimal supervision of the Associate Director of Finance, Administration & HR, essential functions include but are not limited to, Assisting in the preparation of program forecast & budgets. Recognition of all program revenue, perform monthly account reconciliations and explain any variances. Review and approve all Accounts Payable invoices, Travel expenditures, RFP’s and Procurement credit card charges. Oversee the send out of all Accounts Receivable. Produce revenue reports with net operation balances for PE programs. Process tuition payments for revenue generated programs and enter them into CRM system Radius for crediting open invoices; the collection of payments include; credit cards via CyberSoucre, check deposits, wire transfers, and journal vouchers. Creation of internal processes and guidelines to efficiently provide customer service to all PE’s customers, clients, faculty and staff. Process supplemental compensation for all department faculty according to the MIT Supplemental Compensation guidelines for Special Activities & Programs. Ensure proper payroll compliance with federal, state and international regulations by tracking the receipt of I-9, W4, and M4 for guest lecturers. Communicate with multiple areas of the Institution and act as a liaison for Professional Education department. Oversee work of the Senior Financial Assistant.

  • Financial Assistant II

    • Oct 2012 - Oct 2015

    Performed various complex and diverse financial duties in the Finance area of the MIT Professional Education department and provided advanced financial support to six programs under the Finance and Operations Manager (FOM) supervision. Essential functions included assisting in the upkeep of the department financial files ensuring compliance with MIT's Financial Review & Control policies. Creating all internal program C/O accounts. Monitored day-to-day activities within C/O accounts, Processed AP for most program accounts, financial activities Included; verifying p-card charges, preparing & approving requisitions for purchase orders, paying invoices, submitting RFP's and preparing domestic & international travel expenditures through Concur system. Communicated to staff regarding the processing of expense submission and adjustments; communicated to vendors regarding invoice payment status, Processed all department accounts receivable (AR), including contractual invoicing, adjustments, and aging report details. Reconciled 60+ major accounts; investigating, addressing, and correcting discrepancies via Journal Voucher. Contingency back-up for Supplemental Compensation payment submissions. Authorized course personnel to spend & report on SP account. Assisted with the production of revenue reports with net operation balances for PE programs, communicated to Faculty & Administration about revenues, expenses, and payment details, created and maintained various financial systems for tracking faculty payments and other financial activities upon request and business need, Deposited checks for tuition payments promptly. Processed tuition refunds according to internal program policies. Reconciled cash receipts account for all programs across PE and compared deposits in SAP to the invoices in the CRM system Radius and merchant account reports. Monitored and managed internal chargebacks. Assisted with year-end preparation. Aided in the development of PE internal guidelines.

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  TOPSHOP TOPMAN

  • New York

  • Cash Room Lead

    • Mar 2009 - Jun 2012
    • New York

    • Accounts payable – received and reviewed bills, researched and resolved issues, sent money orders, maintained vendor relations and retained paperwork• Reconciled cash and credit card charges against purchases, corrected over charges and under charges• Prepared bank deposits, communicated with UK headquarters on a weekly basis• Updated Excel spreadsheet with actual figures against the forecast, prepared sales reports by department, by hour and year over year comparisons, assisted Branch Analyst with potential reasons for variances and changes• Managed daily and nightly cash room operations: balancing of safes, registers and cash deposits• Answered phones, delivered excellent customer service, ordered office supplies, trained and supervised new employees• Prepared schedule for staff of five

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  Supima

  • New York

  • Marketing & Accounting Intern

    • Jan 2011 - May 2011
    • New York

    •Maintained content on social media sites • Managed, tracked and analyzed weekly national sales reports for Bloomingdales program• Created charts and graphs to show budget allocations by department, updated with expenses throughout each week• Analyzed and tracked monthly expense reports by utilizing the accounting system Quicken• Utilized Excel to analyze product sales by stores and style type, made suggestions to improve sales• Organized meetings, training sessions and travel arrangements for VP & Marketing manager• Ensured customer inquiries regarding product location, merchandise availability and promotions were answered

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  Kangol Headwear

  • New York

  • PR/ Marketing Intern

    • Mar 2010 - May 2010
    • New York

    • Assisted in celebrity placement and facilitated product loans to magazines and T.V shows• Updated editorial and press library as well as assisted in compiling press releases• Managed, tracked and organized all available inventory

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  Sheraton Atlanta Hotel

  • Front Desk Agent/ Night Auditor

    • Sep 2007 - Sep 2008

    Assist guest with check-in's/check-outs of hotel accommodationsMonitor and overturn the front office computer system nightly for the entire hotel (NightAudit)Effectively resolve all guest concerns regarding rooms, rates, billing issues and serviceproblems

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  Gap Inc.

  • Sales Associate/Cashier

    • May 2006 - Aug 2007

    Assisted customers with clothing and accessories to ensure 100% satisfactionMaintained an open communication with customersEfficiently completed all cash and credit transactionsAwarded Top Gap Card Seller for the month of April and June

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  Liberty Mutual Insurance

  • Switchboard Operator

    • Sep 2004 - Aug 2005

    Answered all incoming calls in a professional mannerUsed directory for assistanceDirected all calls to the appropriate department