Experience

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  UC Irvine

  • United States
  • Higher Education
  • 700 & Above Employee

  • Administrative Analyst, Department of Computer Science

    • Apr 2021 - Jan 2024

    Responsible for maintaining Non-Senate academic personnel files for the Department of Computer Science and for the timely preparation and processing of merit, promotion, change of series and any other personnel action and appointment files. Independently analyze dossiers for conformity to Academic Personnel policies and consistency with guidelines established by the department. Analyze files in terms of history and past action for academics eligible for review and prepare synopsis for Chair. Interpret review procedures and compile all dossier material and personnel action forms for submission to Academic Personnel. Analyze files for proper redaction of confidential material for faculty review. Responsible for tracking the progress of the case from initiation through submission to the Dean’s office.Responsible for auditing and submitting an array of reimbursement requests for the faculty of the Department of Computer Science to ensure compliance with University of California policies.Act as the purchasing coordinator for faculty, graduate and undergraduate students and department manager.

  • Faculty Assistant, Department of Informatics

    • Apr 2017 - May 2021

    As Faculty Assistant for the Department of Informatics, my essential role is to manage day-to-day office operations while serving as the primary contact for faculty, students, and visitors. Plan and implement department events including recruitment activities, faculty meetings and retreats. Invite and confirm guest speakers, organize schedule, prepare agendas, and distribute materials and announcements to appropriate audiences. Arranges all accommodations and travel for guests. Manage logistics related to venue catering, program, and guest experienceManage the weekly Informatics Seminar Lecture series. Determine requirements for the series and support the faculty coordinator to schedule the speakers visits. Reach out to prospective speakers with information about visiting the campus, policies and procedures and information about booking their travel. Work closely with the ICS Communications Office and the faculty organizer to create the proper promotional materials to properly promote each seminar as well as the series as a whole. catering orders and lunch or dinner reservations. Preside over all logistics including coordination student meeting, faculty dinners, and weekly seminar receptions. Ensure that all outstanding event related expenses are paid in a timely manner.Audit and process a variety of complex reimbursements the university’s unique accounts payable platform in compliance of the accounting policies set forth by the Donald Bren School of Information and Computer Science and The University of California Regents. Responsible for balancing expenses made on university issued credit cardsProvide administrative support to the faculty chair, department manager and 14 Informatics faculty. Assisting with the reservation and use of department resources. Conduct the procurement of supplies and equipment from university approved vendors. Monitors and maintains office facilities and supplies and analyzes the need for equipment and repairs.

  • Business Office Analyst, Department of Biomedical Engineering

    • Oct 2014 - Apr 2017

    In collaboration with the School of Engineering Communications staff, DepartmentChair and Manager, strategize, plan, develop and implement written communicationvehicles including brochures, annual reports, newsletter and other publications topromote events, speaker series, research, and advance the Department ofBiomedical Engineering’s mission.Plan department and other special events including but not limited to: Facultymeetings, lecture seminars, Department Retreat, Corporate Advisory Board, etc.Oversee all details including independently develop and track budget, logistics, andstaffing plans.Hire, supervise, and train administrative office work-study student assistants.Delegate tasks to be completed. Track work study award balance and providesupervisor approval for hours worked.Manage issuing and collecting keys for the Department Faculty, Staff, and Studentsensuring appropriate authorizations are obtained, forms are completed, and depositsare received as required. Manage and maintain key log online and reconcileinventory of keys and keycards. Maintain strict security of all student key deposits and ensure organization is maintained for future reimbursement of deposits. In collaboration with Management Services Officer, assess office needs, and submit FacilityManagement and supply requests as appropriate. Schedule and coordinatemaintenance/repair and inform appropriate personnel of potential interruptions and/orimpact to workflow.

  • Senior Program Administrator, Intel Science and Technology Center for Social Computing

    • Nov 2012 - Oct 2014

    Provides analytical support to the Intel Science & Technology Center for Social Computing (ISTC).Track and monitor expenditures, reviews and reconciles university ledger ensuring the accuracy of expenditures being charged to accounts. Processes payments for a variety of expenditures using university procurement card, corporate visa and/or Payquest on-line system.Independently monitor and reconcile operating expenses (approximately 12 million dollars) . Coordinate purchasing, Researches, compiles, and analyzes data and information in order to prepare financial reports. Establishes and maintains complete accurate financial files in accordance with university policy.Procures equipment, supplies, materials and services. Compiles and analyzes information necessary to make educated suggestions and decisions regarding features, availability, competitive cost analysis and fiscal appropriateness of items to be purchasedResponsible for independently formulating, securing appropriate approval, and executing a detailed action plan for each event to ensure that it achieves the defined goals and objectives. Develops and implements an overall strategy with internal liaisons.Manage on-boarding process for new and visiting staff. Schedule required meetings and orientations and provide full access to distribution lists and events as deemed compulsory. Work closely with co-Directors to process and distribute annual calls-for-applications for sub awards for PhD students wishing to serve a term of one year appointed as Graduate Student Researchers. Assist in researching, documenting, compiling, summarizing and presenting data to facilitate informed discussion of graduate proposals, and/or reports.Independently administer and coordinate the ISTC's summer salary program adhering to external funding guidelines. Prepare summer salary worksheets, obtain necessary approvals, to meet deadline for document submission and time reporting.

  • Human Resources Specialist, University Advancement

    • Jan 2011 - Oct 2012

    Using nearly 10 years experience in non-profit management, as Human Resources Specialist I provided direct support for the Senior Executive Director of University Advancement Human Resources including high level recruitment, interview planning, new hire orientation programs while handling sensitive confidential information and requests with tact and diplomacy.Manage the staff recognition program and intercampus advancement support staff consortium Analyzed and compiled, from several sources, documentation for human resources using established university policy and precedentServed as primary interface for the Senior Executive Director of University Advancement Human Resources and other high level Directors in University Advancement as well as job candidates

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  Pacific Pharmacy Group

  • Health Education Specialist

    • Nov 2009 - Dec 2010

    Responsible for the creation of a new comprehensive education program; The PPG Initiative (Preparation, Prevention, & Guidance), designed to address the hot button issues surrounding the prevention of and education about HIV/AIDSCreate a topic list and develop a series of educational worksho...

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  ACTION OC

  • Executive Director

    • Jul 2007 - Dec 2009

    Develop new and support existing relationships with organizations throughout the community with an emphasis of building partnerships that mutually benefit the service providers while fulfilling the continuum of care.Maintain communications with current care partners to asses their needs and team ...

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  Carrfour Supportive Housing

  • Director of Operations and Human Resources

    • Jun 2003 - Jun 2007

    Oversee of all logistical agency operations including administrative, supplies and technology needsManage Human Resources and Benefits function for all employeesWork with the Fund Development committee to develop and implement strategies for resource development, sponsorships and donations.Coord...

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  Carnival Corporation

  • Senior Marketing Coordinator

    • Nov 1992 - Jun 2003

    Administrative support to the Vice-President, Strategic Marketing and Marketing Planning departments Instrumental in assisting Strategic Marketing Department in developing strategic alliances and synergies with third party organizations such as Capital One Bank for promotional purposes.Capture co...