Experience

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  UNITED STATES-CHINA EXCHANGE COUNCIL

  • United States
  • Non-profit Organizations
  • 1 - 100 Employee

  • Executive Assistant

    • Aug 2012 - Present

    • Served as the gatekeeper for the executives to prioritize meetings and schedules, screening correspondence and telephone calls, keep the executives informed of all matters requiring their attention.• Managed executives’ calendar, including schedule appointments, plan multiple daily meetings and maintain complex and changing schedules. • Arranged international and domestic business trips by booking optimum flights, hotels, transportations while managing company’s expenses, including last-minute revisions and contingency planning, assisting in passports and visa process coordination. • Drafted and prepared routine and advanced correspondence including emails, presentations, and reports. • Organized internal and external on-site, virtual, and hybrid meetings with employees, customers, partners, etc. across multiple zones, including event, catering, facilities, and transportation management. • Oversaw and managed multiple projects, anticipated and tracked critical dates, events, and organizational issues for the executives, followed up with appropriate parties to ensure deadline are met. • Independently organized the annual board meeting, which included identifying available times for full board participation and arranging venue logistics, as well as prepared the meeting agenda, attend meeting, take meeting minutes, and wrote annual meeting report. • Formed trusting relationships with Executive’s customers, team, and contacts. • Trained and developed new employees on organization processes and procedures; design an onboarding process.

  • Administrative Assistant

    • Jun 2006 - Aug 2012

    • Provided ongoing administrative support to senior executives, driving organizational success through the management of daily operations and special projects.• Managed executive calendars, strategically coordinating meetings, appointments, events, and travel arrangements.• Prepared and processed reimbursements, reconciling travel expenses and reimbursements. • Composed and proofread memos, letters, reports, and presentations, providing accurate, concise, and error-free communication.• Planed, coordinated, and finalized details for travel arrangements and business development events.• Served as primary point of contact for an average of 30 incoming phone calls per day, addressing inquires and resolving concerns.

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  People's Telecom

  • San Diego, California, United States

  • Marketing Specialist

    • May 2004 - Jun 2005
    • San Diego, California, United States