Experience

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  United Nations

  • Supply Chain Assistant

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  United Nations Mission in South Sudan (UNMISS)

  • BENTIU

  • Supply Chain Assistant

    • Sep 2016 - Present
    • BENTIU

    . When stock records do not agree with the actual on-the-shelf count, adjustments must be made and if required an investigation conducted to reconcile the discrepancies. The enhanced Galileo module for Stocktaking will be the only module to be utilized for stock adjustments due to stocktaking. The conduct of stocktaking, using the actual, signed and verified count sheets as audit records, is used to adjust the inventory to show the actual on-hand quantities. While this can provide a basis, a discrepancy investigation shall utilize a transactional approach as a secondary base of information. A transactional check takes all incoming and outgoing transactions recorded and simulates the current stock balance. This may yield a reason for the discrepancy and follow-up measures can be initiated, e.g. process changes, further checks etc. . All ICV adjustments must have a reason code of the inventory adjustment submitted in Galileo remarks column. This allows the Supply Chain Manager and mission oversight, including the Information Analysis Officer in the DDMS organization and the Office of Internal Audit (OIOS) to better analyze issues with inventory and determine if the reasons are related to lack of training, problematic warehousing, or theft. The reason codes that are to be submitted against each adjustment are as follows:. Asset Management of WCM on a quarterly & Yearly basic shall provide a consolidated on stock adjustment as result of Cycle Counting, Physical Inventory and Theft to DDMS and to Supply Chain Managers. . Record the results of the research and include in the consolidated reconciliation of the inventory stock take;

• 

  UNMISS

  • United Nations Mission in South Sudan (UNMISS)

  • Supply Chain / Inventory Assistant

    • Jul 2012 - Sep 2015
    • United Nations Mission in South Sudan (UNMISS)

    Supply Chain Integrated Warehouse / Engineering Log Base

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  United Nations Political/ Peace building

  • Nepal

  • Property Disposal Assistant

    • May 2010 - May 2011
    • Nepal

    • Proper disposal of hazardous waste, written-off property and of some commodities representing a risk to the environment, in order to avoid any pollution or contamination; • Liaise with all Self-Accounting Units (SAU’s) to receive and dispose of written-off items as per the recommendations of the DMS, LPSB or HPSB; • Assist in initiating procurement process, raising requisitions for contracts and services for disposal of the waste under care of the unit, including sale, donation, cannibalization, destruction and scrap;• Coordinate with PCIU, Claims and responsible SAU to conduct Board of Survey; Update records of approved cases in GALILEO WODM; • Supervise activities in the disposal yard; Supervise the issuing of properties to successful bidders through proper inspection and verification of certificates; • Assist in drafting statement of requirement; • Prepare lots for items approved for Sale based on their similar category and functions; • Ensure the removal of barcodes, UN emblems/ marks from items ready for disposal. • Liaise with the PCIU, SAUs, Property Survey Board, PSU, Procurement and Finance units to expedite the disposal process. • Assist Receiving and Inspection Unit (R&I) to Coordinate and monitor day-to-day activities of the Receiving and Inspection Unit; • Distribute the workload among the Receiving and Inspection teams and prepare work schedules and time frames for the completion of tasks, ensuring that all deadlines are met; • Liaise with the Self Accounting Units, the Procurement Section at the mission and UNHQ regarding R&I activities for equipment received; • Certify acceptance/rejection status on Receiving and Inspection reports or discrepancy reports concerning equipment acquired through vendors/contractors under local and international contracts or transferred to the mission from other DFS-supported missions;• Monitor accuracy of Receiving and Inspection data in the Inventory Management System

• 

  Special Court for Sierra Leone (SCSL)

  • Freetown / Sierra Leone

  • Asset Management Assistant/PCIU

    • Oct 2008 - May 2010
    • Freetown / Sierra Leone

    • Maintains accurate inventory records and conducts periodical physical inventories;• Assists in managing and maintaining overall property control of the SCSL property through the use of computerized inventory system (FACS), expendable and non-expendable equipment and of attractive items;• Plan and coordinate the assets verification program within a particular geographical area of a mission;• Liaise with other Departments/Sections to facilitate implementation of the verification program and to advocate UN policy and procedures;• Investigate and report on anomalies in accountability and asset control procedures and monitor their resolution; Perform physical inspection of UN owned property held in a mission and verify whether accurate accountability of assets issued to end-users is being maintained;• Review compilation of inventory discrepancies, prepare discrepancy reports, advise relevant Self-Accounting Units and monitor the associated reconciliation process;• Enters data on all incoming expendable and non-expendable property, acquisitions, disposals, transfers, deletions and corrections;• Ensures Court assets are assigned stock numbers, bar-coded, decaled and tagged as per SCSL guidelines and ensures accuracy of such by conducting periodic physical inventories of SCSL property;• Maintain and update information collected during physical inspection in the Assets Control System;• Verifies data and updates database of all acquisitions, disposals, deletions and corrections;• Submits reports on physical inventories to the Chief of Section, through the Property Management Officer;• Monitor and verify accuracy of an inventory data; Prepare statistical inventory reports;• Maintains accurate Inventory records and follow up for the discrepancies;• Ensure that Receipt and Inspection Reports accurately reflect requisitioned items, and that invoices are processed by the Accounts Payable Unit

• 

  Special Court for Sierra Leone

  • Freetown / Sierra Leone

  • Property Contory and Inventory / Assets Management

    • Oct 2008 - Apr 2010
    • Freetown / Sierra Leone

    Property Contory and Inventory / Assets Management