Experience

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  Art Fund

  • London, England, United Kingdom

  • Executive Assistant

    • Jul 2021 - Present
    • London, England, United Kingdom

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  Gary Beestone Events & Theatre

  • London, United Kingdom

  • Projects Assistant

    • Jan 2019 - Mar 2020
    • London, United Kingdom

    Based in the London office, I supported the team in various events and theatre projects, providing market research, client liaison, management of project logistics, finance management, and individual personal assistance to each member of the team.

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  Self-Employed

  • London, United Kingdom

  • Freelance PA

    • Jun 2018 - Jan 2019
    • London, United Kingdom

    Working mainly with small businesses and charities, I provided administrative support for the business as well as personal assistant duties for the CEO and/or Directors. This included scheduling, communications, events organisation, project management, client liaison, and market research.

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  Barbican Centre

  • London, United Kingdom

  • PA to Head of Development and Development Administrator

    • May 2017 - Jun 2018
    • London, United Kingdom

    Alongside being solely responsible for the Head of Development and providing administrative support to the team, I managed the rehaul of the Development office. This was successfully achieved on a tight budget, with installation and completion occurring within twenty-four hours. Within four months of arriving I had also streamlined the induction process and established new guidelines, clarifying the process for all managers and their new staff members. I was also heavily involved in monitoring and managing the departmental budget and data analysis and entry were a vital part of my daily work. I processed invoices, expenses and inter-departmental charges, as well as creating purchase orders and liaising with suppliers. Support was also provided to the fifteen members of the Trust, for whom I scheduled the bi-monthly meetings, prepared the meeting packs, created and circulated the Season Highlights and managed the bookings and ticket payments for Trustee attendance at performances, exhibitions and cultivation events.

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  Thames & Hudson

  • Personal Assistant to the Publishing Director, Operations Director and Associate Director of Legal

    • Jan 2016 - Apr 2017

    A keen eye for detail and a competency in data management was vital in this role. On behalf of the Publishing Director I maintained the publishing schedule, monitoring the production timeline of numerous publications and communicating updates and changes to all relevant staff. Assisting with the development of individual titles, I also managed the publishing proposals. Creating a short summary of the anticipated publication, I then researched the relevant publishing market, the author, possible editors, contributors or illustrators and comparable publications. These were then drafted into proposals and discussed at the weekly meeting. My role was heavily involved with the day-to-day organisation and administration of two Directors. My main responsibilities included diary management, acting as initial contact for both Directors, transcribing emails and meeting minutes, day-to-day email support, creating purchase orders and invoices, and drafting documents for internal circulation. In a short time I became involved with the management of the Emergency Recovery process; rewriting copy, ensuring all legislation and advice was current and updating all staff contact details. I also created new evacuation plans for terror attacks and ensured that this became protocol for the office.

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  Future Publishing Australia

  • London, United Kingdom

  • Executive Assistant To Chief Executive Officer and Directors

    • Jan 2015 - Oct 2015
    • London, United Kingdom

    As Executive Assistant to three Directors and the CEO, it was imperative that I was able to multi-task effectively. I managed numerous schedules, each with their own specifications and I had to ensure I was organised and prepared for any last minute changes. My keen eye for detail came into play when managing both international and domestic travel, as well as travel documentation and accommodation arrangements, as this was a large part of the role. With offices in Bath, Australia and the USA, it was crucial that all travel information and scheduling was accurate, timings allowed for delays and that all documentation was prepared and correct. Managing my time successfully also enabled me to provided support to the entire office (60+ colleagues); processing invoices and expense claims, resolving I.T issues, supervising room bookings, acting as first point of contact for all visitors and clients, and fielding incoming calls.

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  Gary Beestone Events & Theatre

  • London, United Kingdom

  • Project Coordinator

    • May 2014 - Sep 2014
    • London, United Kingdom

    In celebration of the one millionth runner completing the Great North Run, a large scale, ‘opening’ ceremony was held along Newcastle's River Tyne; as Project Coordinator, I helped manage the production team. My time was mainly taken up working with the Project Manager to monitor and maintain the production budget. This involved overseeing each sectors individual budget, managing the creative expectations of the producers, undertaking research for props, costumes, suppliers and performers, processing the invoices and liaising with suppliers - both domestic and international. Clear, calm communication was vital between myself and the team to enable a successful production.

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  THE YOUNG SHAKESPEARE COMPANY LIMITED

  • London, United Kingdom

  • Production and Administration Assistant

    • Sep 2013 - May 2014
    • London, United Kingdom

    My daily tasks included handling all booking enquiries, creating and distributing confirmation packs and invoices, sourcing tour accommodation, attending castings and rehearsals, and updating copy onto the website. I designed and created marketing and follow up activities for our touring companies to take to schools, including interviews with the actors, the history and background of the play and a short biography on Shakespeare. I also produced, filmed and edited the first preview trailer for a YSC production and this was then used on their website and sent out to all clients to market the next season’s performance.

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  Shakespeare's Globe

  • London

  • Library and Archiving Assistant

    • Mar 2012 - Aug 2012
    • London

    Whilst studying during my final term at University, I commuted to London two days a week for an Internship in the Library Department of Shakespeare's Globe. The position was originally offered for three months but was later extended to six months to encompass the Globe to Globe 2012 Festival. Whilst working here, I participated in the Digital Archiving Process, converting all archived Globe recordings to digital copy, a project which was in its very early stages in 2012. I also supported the Librarians in the day to day running of the Library; offering administrative support and offering research support to actors, directors and students.