Experience

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  GBM

  • Dubai, UAE

  • Executive Secretary/Office Manager

    • Feb 2002 - Jul 2020
    • Dubai, UAE

    • Provide general administrative and secretarial support to the Vice President, Platform Solutions (PFS), the PFS team and Business Partners• Promptly handle and respond to all emails, messages, correspondence and telephone calls of the VP, PFS• Organise all travel logistics (tickets, hotels & visas) and manage expense accounts accordingly• Assist in the preparation of meetings and conference materials, business partner/executive meetings, team meetings and other external meetings using Webex, Audio/Video setup and conference room bookings, preparing agendas, documentation and reports.• Manage calendar and events scheduling• Liaise, interact and coordinate with the PFS at HQ and all GBM locations (Abudhabi, Bahrain, Dubai, Kuwait, Oman and Qatar) for PFS reports and other information as requested• Maintain PFS records, documents and files with initiative and confidentiality• Responsible for follow up action on Quality Assurance Audit as a Quality Administrator• Liaise with HR for compliance with hiring formalities for new joiners, leavers and other benefits for the PFS team as per HR policy• Responsible for coordinating all activities and providing administrative support with minimal supervision. • Comply and adapt with procedures, processes and techniques to complete assignments and in line with department’s goals and objectives.• Operate and maintain office equipment, procurement of office stationery within a tight budget• To perform other duties as assigned.

• 

  Engineers Office

  • Dubai, United Arab Emirates

  • Executive Secretary to General Manager

    • Aug 2001 - Jan 2002
    • Dubai, United Arab Emirates

    As Executive Secretary to General Manager, Projects, was responsible for providing varied administrative support. Highlights of my experience are calendar management, handle appointments related to project meetings, manage travel itineraries and all correspondence related to travel, handle confidential information, preparation of project reports, organize and maintain files, perform routine administrative duties. My skills in the Engineers Office and general administration have been finely honed, and I am confident my additional strengths will readily translate to your environment.

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  Bank of Bahrain & Kuwait

  • Hyderabad, Telangana, India

  • Executive Secretary to Branch Manager

    • Jun 1995 - May 2001
    • Hyderabad, Telangana, India

    • Handling of all important correspondence independently for Branch Manager and also prompt follow up.• Handling inward, outward mail, fax messages, telex messages, emails• Handling hotel bookings, air ticket bookings, preparing travel itinerary and sorting out all travel arrangements for business trips of Branch Manager and the Operations Team.• Obtaining reports for meetings by coordinating with all departments concerned• Submission of monthly performance reports, preparation of progress reports on strategic planning.• Maintaining proper record/upkeep of all matters/subject files under the control of Branch • Fixing up appointments for Branch Manager, attending to telephone calls and visitors• Taking care of all arrangements at the time of visit of Senior Executives from abroad, making all arrangements for scheduled Board meetings, preparation of the Agenda and taking down minutes of the meeting.• General administration and other office routine.

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  Procter & Gamble

  • Hyderabad, Telangana, India

  • Executive Secretary to General Manager

    • Jun 1992 - Feb 1995
    • Hyderabad, Telangana, India

    • Handling of office administration independently• Handling of inward,outward, telex, emails, fax messages• Liaising with government officials for obtaining licences• Coordinating with branch offices for collecting data required for submission of monthly reports• Filing and follow up of important correspondence• Other general office routine

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  Burroughs Wellcome India Ltd (merged with GlaxoSmithKline Pharmaceuticals (GSK) in March 2004

  • Mumbai, Maharashtra, India

  • Secretary to General Manager

    • Jun 1985 - Feb 1992
    • Mumbai, Maharashtra, India

    • Handling of all correspondence independently• Fixing up appointments, attending telephone messages, handling all inward, outward mail, fax, telex messages• Preparation of monthly reports, analysis reports on a weekly and monthly basis• Coordinating information from all departments to prepare material required for General Manager for organizing meetings• Drafting routine and other important correspondence and follow up of information flow, handling confidential matters• Assisting Quality Control Managers to serve as a link point between different sections of the Quality Assurance Department• Filing and other general office routine.