Experience

• 

  SEPCOIII Shandong Electric Power Construction Corp.

  • Dubai, United Arab Emirates

  • Project Coordinator / Document Officer

    • Nov 2020 - Dec 2023
    • Dubai, United Arab Emirates

    • Review and Update of Technical Documents (Collect / Scan / Upload)• Use ThinkProject Document Management for everyday operations, maintenance and quality control• Document distribution between all stakeholders in the project• Stand as coordinator between departments• Drafting of Letters / Presentations / Minutes of Meeting / Agenda• Training of Sub-vendors for Think Project Usage• Update of Engineering Documents (Internal and Vendor)• Progress Report for Submissions / Delays in Project

• 

  WSP in the Middle East

  • United Arab Emirates

  • Procurement Administrator (Team Leader)

    • Jul 2019 - Oct 2020
    • United Arab Emirates

    • Leading the Middle East Procurement activities (UAE / KSA / Qatar / Jordan / Kuwait / Oman)• Contract Liaison and negotiations with suppliers. • Procurement of branded Items, stationery, cartridges, paper, hygiene supplies, groceries, refreshments, health & safety supplies and other office supplies. Sourcing of specific good as required.• Sourcing of suppliers, getting quotations, raise purchase orders, and payment processing along with cost management to drive savings for the company.• Raise PR/PO through Agresso to maintain database of goods and services required by the business.• Processing and pre-approval of invoices for final approval by the Location Manager and Head of Premises & Admin• Arranging car hire for company drivers and project related car hire requests• Maintaining & monitoring impact data collection across the Middle East offices and capturing Premises & Admin expenses• Management of Suppliers as per KPI requirements, ensuring company-Client relationship and to provide continuous improvement.• Providing Monthly Reports for Invoices and Environmental Impact Data Sustainability.• Assisting and providing guidance to the deliveries & collection team including the drivers.• Managing the business cards process and ensuring templates are updated, assisting and providing guidance to the team• Handling petty cash funds & replenishment• Main contact for incoming request, coordination with requester as required

• 

  Serco

  • Abu Dhabi

  • Contracts Administration Officer (Cleveland Clinic Abu Dhabi)

    • Jan 2017 - May 2019
    • Abu Dhabi

    • Procurement Authorized person in Department • Provide high-level administrative support to the Executive Director of the Facilities Engineering Department, who oversees 3 Directors and more than 10 Managers and Project Managers o Preparing of financial statements & Progress Report.o Filing and management of departmental documents.o Answering and routing calls for the team.o Preparation of worksheets and presentations for the team.o Meeting coordination between departments.• Created the Facilities Engineering Manual that includes everything from Maps / Locations of the offices, Templates and Forms (i.e. Reimbursement forms), Org Charts, JD’s, Policies and, process flows and HSE Procedures • COO Monthly update presented by the Executive Director to the C-Suite • Weekly Projects Update with the Project Managers to be submitted to the COO • Coordinate building renovations and office moves

• 

  Cleveland Clinic Abu Dhabi

  • United Arab Emirates

  • Executive Assistant

    • Jun 2012 - May 2019
    • United Arab Emirates

    • Support and Assist the Chief Operating Officer as follows:o Diary Management (scheduling of meetings / appointments) o Maintains the Holiday / Leave Calendar of the department o Drafting Correspondences / Agendas / Minutes of Meeting / Reports o Travel Coordination (Hotel and Transportation)o Maintains the Filing System of the Department o Coordinate and Set up high level conference calls, board and management meetings, off-site and team based events• Handled Purchasing and Procurement for Facilities using Oracle / Lawson. Raised PR for Utilities (Water & Electricity), Oil for the Generators and equipment maintenance parts. Ensures that all requisitions are released on a timely manner to avoid system shutdown.• Supplier Management• Management of Office Supplies, Petty Cash, and Reimbursement forms.

• 

  KEO International Consultants

  • Qatar

  • Office Manager

    • Dec 2009 - Jun 2012
    • Qatar

    • Directly reporting to the Sr. Construction Manager and provides support for 4 Sr. Engineers from different trade.• Management of administrative staff including 6 secretaries, office attendants, drivers, messengers and reception and any other administration department staff.• Management of vehicle requirement for Engineers as per contract.• Management of secretarial standards – communication both written and verbal facilitation of auditing and training in conjunction with the Policies and Procedures of the company. Holds a monthly coordination meeting. • Create reports and data analysis in conjunction with other KEO projects sites a coordinated expense list. This ensures best practice.• Public relation duties to look after visiting HQ staff and KEO guests. This includes issuance of parking badges, arranging and coordinating car requirements.• Office management which includes o Maintenance and cleanliness of the offices (Housekeeping, coordination with Facilities Management) o Equipment management (i.e. Printer cartridges, maintenance)• Monitoring of office expenses, Petty Cash for:o Pantry requirement. o Provision of Business Cards. Management of company updated template.o Ordering of corporate items.• Coordinates building health and safety, evacuation procedures as well as maintenance of appropriate building decoration and features with HSE.• Create Monthly Progress Reports that includes updates of the project along with the progress photos.

• 

  BASF

  • Qatar

  • Admin Coordinator

    • Jul 2007 - Dec 2009
    • Qatar

    • Directly reporting to the General Manager and provide support to 4 Managers in the company • Document Control Management (ACONEX)• Handles Delivery Notes + Receivables• Created the Database for Client Management

• 

  Dell

  • Manila, Philippines

  • Tier2 TechSupport

    • Jan 2004 - Jun 2007
    • Manila, Philippines

    • Handles up to 20 agents in the team • Accepts Tier 3 technical Support • Create and manage reports for daily updates of the team • Speaks with the team members acting as an HR Rep with regards to concerns in the operations’ floor