Experience

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  hC Bioscience, Inc.

  • Cambridge, Massachusetts, United States

  • Office Manager & Executive Assistant

    • Aug 2022 - Present
    • Cambridge, Massachusetts, United States

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  Albireo Pharma, Inc.

  • Boston, Massachusetts, United States

  • Commercial Operations Specialist

    • Jan 2020 - Nov 2021
    • Boston, Massachusetts, United States

    o Primary point of support for all Commercial Department Operations, including Global Marketing, Global Market Access and Field Operations, including executive administrative support to Chief Commercial Officer, President of US & President of International Sales Teams; and Vice President of Global Market Accesso Heavy calendar management for cross-functional team meetings; attendance and facilitation of virtual commercial team meetings, and minutes of same for distributiono Assisted HR and Commercial leadership with onboarding of all new commercial team hires, including completing their individual onboarding framework and training needs o Developed with Area Sales Directors multiple training agendas for pre-launch/launch and upcoming POA / National Sales Meetings - Meeting Planner lead for all logistics o Sourced and collaborated with external Training Consultant in developing first Launch Training Meeting for Clinical Account Leads, Directors of National Accounts & Care Coordinatorso Contract Management for all commercial department members through Conga Software System, liaised with legal department and continuous communications with vendor partner stakeholders from inception to completion o Managed Commercial Team budget with finance and supported all purchase order generations for department, including tracking of invoices through Excel, and assisting with forecasting, accruals and actuals reconciliationo Supported IT in the development, training and rollout of the Veeva PromoMats System for Promotional Review Committee and became PRC Coordinator, during pre-launch and then at launch for commercial team memberso Created Commercial SharePoint site in collaboration with marketing and responsible to update as requiredo Valued member of Administrative Team, supporting organizational culture, corporate events and task force teams

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  Albireo Pharma

  • Greater Boston Area

  • Office Manager

    • Jan 2017 - Mar 2020
    • Greater Boston Area

    o Project Manager for office moves, including build-outs, furnishing and decor of 2 separate new office spaces, 5,000 & 15,000 sq. feet within 2 years o Assisted w/ the development of procedures, policies and culture for organization, including onboarding and working experience, IT infrastructure and utilization of Concur Expense Management systemso Provided direct administrative support for 5 C-level Executives, and their staff, including complex travel arrangements, calendar management, expense reports and reconciliation of corporate credit cardso Managed all daily administrative operations, including reception, office supplies, document preparation, mail distribution and records maintenanceo Purchased and maintained all office equipment and supplies, and tracked and analyzed operational costso Recruited, trained and supervised new office support staff to achieve maximum productivity quicklyo Coordinated candidate interviews, including travel, hotel and interview schedules for all open positions o Onboarded all new hires including office space assignment and health benefitso Negotiated corporate rates with local hotelso Vendor interview and selection of new travel agency and implementation of same for organizationo Meeting management for all Domestic and International Investor & Scientific Conferences

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  Aegerion Pharmaceuticals

  • Sales Training Manager

    • Jul 2016 - Dec 2016

    Provide scope of business needs and request for proposals from International Training Partners; Interview and selection of same. Assist training consultants in development of workshop materials for Plan of Action Sales Meetings. Collaborate with marketing team for 2017 Scientific Congresses for planning and budget. Responsible for and manage training budget and project planning. Coordinate all training-related promotional materials through the Promotional Review Committee process, and attend review meetings to annotate the editorial comments by medical, compliance and legal departments, and finalization of same.

  • Commercial Associate

    • Jan 2015 - Jul 2016

    Aegerion Pharmaceuticals, Cambridge, MA January 2015 – December 2016Commercial AssociateProvide meeting management support to Global Director of Training including monthly new hire training classes (4 week training model), US Commercial pre-planning team meetings, National POAs (100), Regional Sales meetings & Global Sales Meeting (300)Successfully plan, coordinate and manage all logistical aspects of various meetings and trainings including venue site inspection, contract management and negotiation, budget management, meeting agenda, evening activities, promos, awards, registration and signageHandle all pertinent purchase requisitions for vendor management for training budget Develop spreadsheets for departmental budget trackingProvide overall administrative support to President, VP & US Sales Team:Liaison for all field personnel, including Sales Directors, Rare Disease Managers, Patient Education Managers, Market Access Directors & Registered Dietitians Defined and documented Standard Operating Procedures for field new hires to help facilitate onboarding Interview scheduling and coordination for RDM candidates with VP Sales, President Commercial, and HR stakeholders throughout the countryPrepare timely expense reports Provide administrative support to Sr. Director of OperationsPurchase Order tracking and file organizationManage vendor invoices for analytics and operations team by handling incoming invoices, entering purchase requisitions and follow through to completion as liaison w/ finance and legal; file organization electronically & hard copy Improve current system by compilation of excel file by department code line item and hard copy back up documentation of all MSAs, SOWs and related contracts for each project by vendor enabling accurate knowledge of budget spend

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  Locust Walk Partners

  • Cambridge, MA

  • Executive Assistant

    • May 2012 - Dec 2014
    • Cambridge, MA

    Manage internal administrative and marketing operations for life science advisory & transaction firm. Support 3 Managing Directors, their teams and coordination of growing organization & staff. Management of all daily operations of the firm including onboarding of all new hires; internal and external meeting management – JPM HC Conference, CEO advisory boards, group dinners, marketing and team meetings. Prepare and update marketing materials, email campaigns, website updates and press releases. Preparation and timely processing of complicated travel and expense reporting. Assistance with incorporating and opening a new office on the West Coast. Developed strategy and implemented a successful office move in 4-week period.

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  Novartis Vaccines and Diagnostics

  • Cambridge, MA

  • Administrative Assistant

    • Oct 2010 - May 2012
    • Cambridge, MA

    Field operations management and high-level administrative support for two departments, Sales Operations and Medical Affairs within the Vaccines Division. Reporting to VP of Sales and Sales Operations Team and supporting the Head of Medical Affairs, including 4 Directors and their support teams.Management of administration and processes: Finance (accruals, budgets, purchase orders),IT (development of best practices and standard operating procedure for provision of equipment and access to internal network and training modules), HR (coordination and facilitation of interviews during sales force expansion and new hires for the MSL Team and onboarding of same - both internal and field employees). Preparation and submission of all executive travel, expenses, calendars, meeting management, Coordination and facilitation of internal Nurse Injection Training Workshop. Developed spreadsheets for accurate recording, validation and analysis of compiled data for Nurse Training Workshop. Effective time management skills in identifying and handling multiple priorities, and completing all time-sensitive projects in an efficient manner for both departments.

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  EMD SERONO, INC

  • Boston - South

  • Key Account Manager

    • Jan 2002 - Oct 2007
    • Boston - South

    Neurology 2002-2007Successfully promoted an injectable interferon for MS to neurologists and MS Centers in RI and MA.Ranked in top 25% of Northeast region Exceeded 100% quota attainment - Oct. '07 at 120% YTDLed Northeast Region in new prescription patient starts 2002, 2005, 2006 Planned and facilitated multiple developmental training courses focused on scientific selling skills

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  Neurology

  • Marketing Coordinator

    • Jan 2000 - Jan 2002

    Excelled in diversified roles acting as product manager & trainer, sales operations, neurology communications, HR generalist and administration.Managed "command center" for neurology department, interviewing, hiring and training staff Assisted EVP and direct reports in development and implementation of strategic launch planCoordinated alone all international and domestic scientific congresses, meetings and trade shows for major neurology meetings: ECTRIMS, ENS, AAN, ANA and CMSC (up to groups of 500)Worked closely with design agencies in preparing layout of booth and trade show graphics; Acted as liaison with marketing agencies, initiated contracts, and maintained company vendor satisfaction Maintained budget allowance (50 - 100 K) through effective negotiationsPlanned and organized National & Regional Sales and Consultancy Meetings (up to groups of 2,500)

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  Metabolic Endocrinology

  • Administrative Assistant, Sales & Marketing

    • Jan 1998 - Jan 2000

    Developed, implemented and maintained company policies and procedures within business unitManaged secretarial staff, led bimonthly meetingsCoordinated EVP's intensive monthly travel and daily meeting schedulePlanned, coordinated and attended all departmental off-site meetings Took and transcribed minutes Senior Management MeetingsDrafted monthly reports for EVPServed as liaison to Finance, Legal, Human Resources and IT departments Assisted in preparing business review meeting presentationsScreened and executed incoming department requests to EVPPrepared correspondence to departmental staff, outside vendors and agencies

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  FICKSMAN & CONLEY, LLP

  • Legal Assistant

    • Jan 1984 - Jan 1998

    Provided legal assistance to senior partner/trial attorney in medical defense firm.Researched pertinent cases and attended trials as neededManaged constantly changing legal calendar and lawyer's diary/scheduleInteracted on regular basis with client physicians, expert witnesses and claims representativesDrafted communication, medical/legal forms and prepared numerous court documents for attorney on short noticeTook and transcribed dictation from shorthand notes and tapes