Experience

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  TABC, Inc. Toyota

  • Long Beach, Ca.

  • Executive Assistant

    • Jun 2012 - Apr 2023
    • Long Beach, Ca.

    Executive Assistant to the President of Toyota TABC (Long Beach, Ca) and TMMBC (Tijuana, Mexico)- Manage daily, weekly and monthly calendar for President- Management and coordination of President’s and Executive Staff’s travel, which includes domestic and foreign travel, many times with multiple destinations- Prioritize tasks relating to the Office of the President- Support scheduling of the activities for the Executive Staff- Organize and prepare Confidential documentation for the Office of the President and the Executive Staff- Collaborate with the Staff at Toyota De Mexico Operations by coordinating activities for the President's Office- Schedule and coordinate Company Team Building Events- Organize events for the staff in support of Corporate Social Responsibility- Manage office supplies (cost, inventory control and replenishment)

• 

  Unleash Solar

  • Lake Forest, Ca.

  • Executive Assistant and Office Operations Manager

    • Apr 2012 - Jun 2012
    • Lake Forest, Ca.

    Provided high level administrative support to the CEO, CFO, Vice Presidents and 50 employees in a fast paced solar system sales and installation environment

• 

  Reliance Steel & Aluminum

  • Cypress, Ca.

  • Executive Assistant

    • Apr 2009 - Apr 2012
    • Cypress, Ca.

    Executive Assistant to the CIO and Reliance Technical Solutions. - Provide high level administrative support to CIO and staff- Office manager to 150 employees in a 30,000 square foot facility- Executive Assistant and Office Manager to the RTS Organization.- Responsible for coordinating and maintaining CIO’s calendar. - Manage meeting materials and communications as needed.- Coordinate conference rooms, meeting scheduled and travel for CIO and other RTS Employees.- Assisted the CIO with various projects.- Receive visitors and manage incoming calls.- Reconcile invoices for Accounts Payable- Coordinate day to day building maintenance - Act as point of contact for property management company - Work closely with property management company with all maintenance requests.- Responsible for all incoming and outgoing mail and deliveries (Fed-Ex, UPS, etc)

• 

  Northwestern Mutual

  • Irvine, Ca

  • Marketing Manager and Executive Assistant

    • Oct 2006 - Jan 2009
    • Irvine, Ca

    • Made 60 + outbound phone calls each day to schedule current and new client appointments for senior executive• Collected and prepared financial information for use in client meetings• Planned and scheduled internal and external meetings and maintain calendar• Handled business transactions of a highly confidential and critical nature• Made professional arrangements and assist with other functions as necessary in a fast paced environment with stringent deadlines and accuracy requirements

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  AMC Mortgage Services

  • Executive Assistant

    • Jan 2005 - Sep 2006

    • Provided administrative support to the CIO and CFO of AMC Mortgage Services, their staff and members of their departments• Liaison to other internal and external executives• Presented daily briefing to CIO• Maintained CIO’s and CFO’s calendar. Planned and organized meetings, meeting materials, agendas and minutes. Attended meetings, scribed and distributed meeting minutes in a timely manner. • Assisted with Human Resource issues, some requiring a high degree of confidentiality• Developed and coordinated travel itineraries• Worked closely with other company administrative and executive assistants• Researched information

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  Pacific Life

  • Executive Assistant

    • 2002 - 2005

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  Hughes Aircraft Company

  • Executive Assistant

    • 1982 - 1999