Experience

• 

  Swift Worldwide Resources

  • Project Information Management Lead

    • May 2015 - Present

• 

  Swift Worldwide Resources

  • United States
  • Staffing and Recruiting
  • 700 & Above Employee

  • Project Information Management Lead

    • Nov 2014 - Feb 2015

  • Project Information Management Coordinator

    • Nov 2007 - Nov 2014

    Performs the role of PIM Coordinator for the Information Management function for the 12PS pillar.Aids the pillar lead with all PIM Lead activities.Oversees and assists with the handling of engineering, procurement, supplier, construction, and project documentation for BP.Perform quality audits on project engineering documents, specifically revision numbers, which will be used in the field as construction begins.Responsible for managing the storage, distribution and filing of all project documents in both paper and electronic format as specified by project needs. Assists with the filing of electronic documents, updating of document revisions and input of required information into the Citadon and Documentum systems. Responsible to ensure the documents/data received from EPC contractors meet project requirements.Utilization of computer tools as required (i.e. MS Word, Excel, Citadon, Documentum, Scanning software, Printing/Plotting software).Work with local project team to plan for final handover of electronic documents and data into the Whiting Business Unit document management system. Ensure the final storage, maintenance, and closeout of project files as part of the IM team.Organization and preparation of the documents for final archiving/transfer to Documentum.Point of contact and support for project team during PIM Lead's scheduled time off.

• 

  OWP/P

  • Records Administrator

    • Jun 2004 - Nov 2007

    Administers all aspects of project filing, archiving and records retention.Collects, codes, assemble and maintain all Chicago office project files. Receive archived project documentation and prepare records for off-site storage. Maintain off-site storage database, tracks inbound/outbound records. Manage and assure destruction of archived documents in accordance with retention schedules.Work with all levels of staff to ensure accuracy and completeness of project filing and appropriate project closeouts. Efficient coordination of flat files records, including working with staff to maintain onsite inventory and archiving closed out project drawings. Conduct new hire project file orientation to ensure that procedures are followed; conduct as-needed training updates with existing staff. Active participant in the review and development of records management policy, filing system guidelines, and submittal process. Provide guidance to Phoenix office regarding project filing and records system.Cross trained in other areas of Facility Services including submittals.Conduct research and release of archived records for external client/customers for legal purposes.

• 

  MWH Global

  • Document Control Specialist Lead

    • Oct 2001 - Dec 2003

    Supervise and train document control staff; Implement new work processes and procedures for document control with cost effective returns.Document and drawing management: Revision control, reporting, forms management and electronic file management.Database management using Access and Excel computer applications.Initiate project closeout, office closure, archiving, and records retention maintaining a high level of organization for large record volume.Proactively resolve complex issues requiring research, data collection and reporting.

• 

  Sargent & Lundy

  • Document Control Coordinator

    • Oct 2000 - Oct 2001

    Maintain and manage Access database of drawing records for client.Facilitate appropriate level of customer service to internal/external clients.Interpret data and initiate appropriate action based on review of status reports.Data verification and uploading of drawing files to FTP server.Conduct email notification of late drawing returns to client and vendors.Coordination of drawing management for Midwest Generation client.

• 

  Raymond Professional Group

  • Document Control Supervisor

    • Aug 1998 - Oct 2000

    Responsible for group supervision, monitoring workflow, administrative and document control activities.Supervise and train a staff of 10 employees.Aid in design and development of procedures improving work performance of staff.Establish manual and computer documentation system organizing material control for the USG client. Prepare transmittal and distribution of project correspondence.Schedule, monitor and delegate the day-to day project activities of material control for USG client.Internet research and file management of vendor records ensuring Y2K compliance.Coordinate with management levels as well as clients to assure excellent customer service.Document and records management using Access and Excel applications.

• 

  Fluor

  • Engineering Technician

    • Apr 1988 - Aug 1998

    Proficient vendor and design documents management for a $500 million project for six years and a $100 million project for four years.Monitor, track and report specification and drawing development to assist management with evaluating projects using proprietary software.Flexibility to work on fast track projects with constantly changing objectives yet meeting short notice deadlines.Promote effective liaison with engineering, client, suppliers and procurement assuring communication throughout project cycle.Assist in validation of documentation for in-house and client audits.Efficiently generate project closeout, archival and turnover of project deliverables.Expeditor responsible for contacting vendors expediting late document submittals.

• 

  Sargent & Lundy

  • Senior Technical Assistant Level III

    • Oct 1977 - Sep 1987

    Accountable for the review of vendor documentation according to code and specification requirements for nuclear projects.Supervise, train and prepare written evaluation for Quality Control Technical Assistant Level I and II.Experience with proprietary software for data entry and retrieval.Conduct and research telephone inquiries with site personnel and vendors expediting results.Prepare written correspondence and record with regard to Quality Control procedure.Created and developed a checklist in accordance to specification requirements to implement walk-down inspections.