Experience

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  KALISPELL OB-GYN ASSOCS

  • Kalispell, Montana, United States

  • Office Manager

    • May 2020 - Present
    • Kalispell, Montana, United States

    *Processing bi-weekly employee payroll for 20+ employees *On boarding of all new hires*Complete and assist in Employee performance evaluations*Annual Benefit enrollment and education for employees *Facilitate and take minutes of monthly provider meetings*Bi-weekly, quarterly and annual state and federal tax processing *Monthly bank statement reconciliation*Proficient in Quickbooks, Word, Excel and PrimeSuite Greenway EMR*Recruitment of new employees *Human Resources *Employee relations *Successfully coordinated the design process, build-out and move of our clinic to new facility during Covid *assisted in implementing best practices for patient and staff safety and health during Covid pandemic *Go-To for patient grievances and concerns*Employee work-life balance is of high importance *Team player

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  Flathead Valley Community College

  • Kalispell, Montana

  • HR Partner

    • Jul 2018 - May 2020
    • Kalispell, Montana

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  KALISPELL OB-GYN ASSOCS

  • United States
  • Hospitals and Health Care
  • 1 - 100 Employee

  • Assistant Office Manager

    • Mar 2018 - Jul 2018

  • Front Desk Coordinator/Surgery Scheduler

    • Oct 2015 - Jul 2018

    Checking patients in and out for their appointmentsSurgery SchedulingAnswering and directing all phone callsScheduling and rescheduling appointmentsUpdating and entering patient information Tracking various statisticsAnswering patients' questions

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  Sono Bello

  • United States
  • Medical Practices
  • 700 & Above Employee

  • Human Resources Assistant

    • Apr 2015 - Oct 2015

    On-boarding new employeesReference & referral verificationTerminations Employee personal & medical file managementBenefit administration and data input on carrier websitesMonthly newsletter design and distribution to all Sono Bello employeesAnswer questions from Practice Managers regarding human resource procedures and practices Maintained accurate ADP website, updating monthly employee spotlight, Sono Bello monthly anniversaries and other sections as requested

  • Administrative Assistant/Receptionist

    • Jul 2012 - Apr 2015

    Managed Front Desk/Reception fielding calls, walk-ins, deliveries and guests to the corporate officeKnown as the “Swiss Army Knife of the office” supporting executive staff and all departments when needed including: Accounting, Marketing, Human Resources, Operations, and Procurement departmentsFinancial tracking and reporting for Operations department. Tracking monthly cost vs. expenditure as reported by 14 clinics, documenting totals to show overall company monthly revenueGraphic design: created clinic emergency evacuation routes and doctor CV’s for 8 new opening clinics using Adobe Illustrator and Photoshop Arranged travel for Executives, Regional Directors, new employees and other traveling staff, managing a minimum of 10 travel arrangements per monthVerified monthly travel reimbursements expenditures for traveling employees reporting results to the Accounting DepartmentNegotiated rates for hotel and car rentals saving company 20% in travel costs annuallyResponsible for weekly financial chart audits for 14 clinics nationwide resulting in audits of 112 client charts per monthVerified Procurement Department monthly invoices and statementsEstablished job description, hired, trained and mentored new front desk personnelPoint of contact for Practice Managers regarding company procedures and practices

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  Paper Fling

  • Bothell, WA

  • Production Manager

    • Mar 2011 - May 2012
    • Bothell, WA

    Designed custom invitations and stationery using Adobe Illustrator, Microsoft Publisher and Adobe PhotoshopImplemented online database to track and organize new and existing client project schedules, product delivery and client satisfactionPrint, cut and produced custom wedding, event invitations and stationery for clients Organized, scheduled and lead Do-It-Yourself parties for client groups of 5 or more who want to put their invitations togetherTrained and managed new employees Wedding stationery sales and retail operationsInventory management and product orderingRepresented company at NACE (National Association of Catering Executives) monthly meetings

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  Classic Nursery and Landscape Company

  • Redmond, WA

  • Office Manager

    • Apr 2009 - Jun 2011
    • Redmond, WA

    Coordinated schedule for 6 landscape crews, 4 designers and nursery personnel to ensure a smooth operation of daily, weekly and monthly projects and tasksAssisted Accountant with file management, data entry and invoice reconciliationDaily management of office, including documenting jobs status, as well as being the initial contact for potential customersCreated and managed online nursery storeDesigned bi-weekly company chronicles and monthly nursery event calendars using Microsoft Publisher

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  Paper Fling

  • Bothell, WA

  • Production Associate

    • Nov 2008 - Sep 2009
    • Bothell, WA

    -Created custom Wedding and Event Invitations and Stationery for clients -Organized, scheduled and lead Do-It-Yourself parties for clients who wanted to put their invitations together-Used Microsoft Excel to quote projects and created invitations and stationery using Photoshop, Adobe Illustrator and Microsoft Publisher

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  Tutko Landscaping

  • Redmond, WA

  • Landscape Designer

    • Jun 2007 - Jan 2009
    • Redmond, WA

    -Cost estimating and bidding on large scale residential and commerical properties-Design residential landscapes for tract homes in the Seattle area-Create bid documents/proposals for potential design work-Order nursery stock and co-ordinate with job-site deliveries of nursery plant material-Create base drawings in AutoCad

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  The Design Consortium

  • Ventura, CA

  • Assistant Project Manager

    • May 2006 - Apr 2007
    • Ventura, CA

    -Landscape Design for Home Development companies such as Centex and DR Horton-Drafted in AutoCAD, creating front yard, linear park, entry monument and model home landscapes-Site visits for post-installation walk through

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  USDA Greenhouse

  • Pullman, WA

  • Greenhouse Assistant

    • 2005 - 2006
    • Pullman, WA

    -Worked solely with research green beans-Plant, harvest, pest management

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  Gardenscapes

  • Portland, Oregon Area

  • Personal Assistant/Designer/Crew Leader

    • 2003 - 2005
    • Portland, Oregon Area

    -Estimate hardscape and plant costs per design-Ordered plants for each design-Field Work: planting, placing plants per design plan, moving soil, gardening

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  Shorty's Garden and Home

  • Ridgefield, WA

  • Customer Service Associate

    • 1999 - 2003
    • Ridgefield, WA

    -Took orders for sales of bulk products by phone -Helped answer gardening questions for customers-Ran check-out for customer purchases