Experience

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  PBF Energy

  • Parsippany, NJ

  • Legal Administrative Assistant

    • Sep 2017 - Present
    • Parsippany, NJ

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  Save Ellis Island, Inc.

  • Augusta, NJ

  • Executive Assistant

    • Sep 2016 - May 2017
    • Augusta, NJ

    Save Ellis Island is the National Park Service non-profit fundraising partner tasked with raising funds to restore, repair and rehabilitate the South Side hospital complex of Ellis Island. 12 million immigrants passed through Ellis Island and many individuals were held at the hospital complex until they recovered from various illnesses and infections diseases. Most of these buildings were the U.S. Public Health Service Hospitals, which treated about 1.2 million immigrants between 1901 and 1954.Responsibilities include- Researching foundations for grants and other funding dedicated to historic preservation.- Updating the Sales Force database with donations, address and email address.- Updating Constant Contact and preparing newsletters and other notifications for distribution to members.- Preparing correspondence and thank you acknowledgements for donations.- Assist in events held on Ellis Island, including book signings, hard hat tours and photography workshops.- Update social media sites such as Facebook, Instagram and Twitter to advise of upcoming events on the south side such as photography workshops and other seminars.- Assist in the preparation for the Save Ellis Island quarter launch along with the U.S. Mint. This quarter launch is part of the "America the Beautiful" National Parks quarter program.

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  Hilltop Country Day School

  • Sparta, NJ

  • Assistant to Head of School

    • Sep 2013 - Mar 2016
    • Sparta, NJ

    The Assistant to the Head of School is responsible for all the office functions in support of the Head of School. • Functions range from general: letters, phones, scheduling meetings, heavy calendar management, etc.• Responsible for collecting and assembling packets for the Board of Trustees Meetings, organizing communications between the Head of School and Board, attend and take minutes at Board and committee meetings• Reports data to the National Association of Independent Schools.• Responsible for all of the standard tasks that one could expect in an academic setting • Prepares report cards and send out to parents• Communication with parents and preparation of transcripts• Maintenance of community data base• Creation of school directory• Maintenance of Honeywell Alert System• Merging, distribution and maintenance of all student and faculty schedules• Oversight of the school calendar• Participates and help with mailings and organization of many school events• Prepare thank-you letters – general, tax and gift in kind• Maintain spreadsheet of gift in kind donations• Maintain spreadsheet of all Professional Development activity• Records and prepares daily reports of all incoming checks • Posting pictures and create narrative for uploading to the school’s Facebook page• Prepare and mail out Grandparents newsletter• Gather and prepare Student of the Month nomination letters, take pictures, send out press release• Prepare and send out “Back to School” packets, track return of required forms• Prepare and track permission slip and email to parents for all upper school field trips • Take pictures and create press releases for various school activities. Send to local newspapers for publication• Prepare for graduation ceremony (diplomas, gifts, guest speaker, tent, stage, chairs, etc.) • All of the above tasks are done and kept in strict confidence within the Head of School’s office.

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  Suburban Propane, L.P.

  • Whippany, NJ

  • Business Development Coordinator

    • Aug 1980 - Sep 2012
    • Whippany, NJ

    August 1980 – September 2012 – Executive AssistantExecutive Administrator with accomplished, progressive career in diverse business units including Business Development, Supply & Wholesale, Engineering, Safety and Regulatory. Provided comprehensive, effective support for Senior Leadership/C-Level Executives.• Supported team on acquisition and/or divestiture related activities by compiling and reviewing operating data as needed.• Prepared due diligence requirements and compiled post closing reports for acquisitions and divestitures.• Key participant in preparation of Confidentiality Agreements and Purchase & Sale Agreements for individual transactions as well as associated schedules and exhibits.• Managed event planning for company networking venue at several industry conventions, attended by major and independent propane companies.• Organized the due diligence review and on-site tour of facility for Engineers and Safety groups of buyers & sellers. • Maintained appointment schedules by planning and scheduling meetings, conferences and teleconferences. • Screened incoming calls, including those looking to dispose of their propane business. • Reviewed incoming correspondence, including faxes, emails and reports to determine their significance and plan their distribution. • Prepared responses to correspondence containing routine inquiries. • Prepared invoices, reports, memos, letters, financial statements and other documents, using Microsoft Office.• Prepared meeting minutes and action follow-up items. • Arranged domestic travel plans and itineraries.• Prepared and processed expense reports. • Assisted in other office activities, as necessary, including switchboard, safety, real estate and engineering. Heavy calendar management• Prepared Excel spreadsheets and PowerPoint presentations.