Experience

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  COMESA Secretariat

  • USAID-COMESA Programme Secretary

    • Apr 2010 - Apr 2020

    • Run the day-to-day administrative and secretarial functions of the office.• Discuss with Program Coordinator and Program Assistant the daily assignments.• Participate in team activities such as program meetings, carry out the functions of Administrative Assistant on an ad hoc basis and making suggestions on improvements on the general secretarial set-up of the Program.• Organize meetings, workshops, seminars, conferences, luncheons and cocktail parties in COMESA member states and USAID sponsored countries.• Receiving Clients and visitors.• Draft, type, edit letters, reports and memos, receiving and dispatching.• Creating, filing and maintaining office documents.• Arrange for travel and accommodation for of program staff and participants within and outside the country.• Arrange for the purchase of office supplies.• Maintain petty cash• Keep record of appointments and assignments.• Acting as Senior Administrative Assistant to the Secretary General from time to time

  • USAID-COMESA Program Secretary

    • Apr 2010 - Apr 2010

    Run the day-to-day administrative and secretarial functions of the office;Discuss with Program Coordinator and Program Assistant the daily assignmentsParticipate in team activities such as Program meetings; carry out the functions of an Administrative Assistant on ad hoc basis and making suggestions on improvements on the general secretarial set-up of the Program.Coordinate with the USAID East Africa on matters concerning the Program.Organize meetings, workshops, seminars, conferences, luncheons and cocktail parties in COMESA member countries and USAID sponsored countries. Receiving clients and visitors.Draft, type, receiving and dispatching, editing documents, general correspondence and other internal communications.Creating, filing and maintaining office documents.Monitor and service meetings, both formal and informal, Prepare budget, files and materials for meetings/workshops.Arrange for travel and accommodation for the project staff and delegates.Keep a record of appointments and assignments.Acting as Personal Assistant to the Secretary General whenever the Personal Assistant to the Secretary General is on leave, sick or on mission.

  • Secretary/Administrative Assistant

    • Apr 2008 - Apr 2010

    • Draft and type memoranda, letters, reports, faxes, tables, schedules and documents;• Operate a system of record keeping by maintaining a file index ;• Participate in team activities such as Division meetings; carry out the functions of an Administrative Assistant on ad hoc basis and making suggestions on improvements on the general secretarial set-up of the Division.• Take minutes in bi weekly Divisional meetings.• Arrange for travel and accommodation for the Administration staff and delegates.• In charge of stationery.• Keep a record of appointments and assignments.• Organize meetings, workshops, seminars, conferences.• Sit in for Administrative Assistant for the Assistant Secretary General (Administration & Finance) when she is on leave.

  • Secretary

    • Apr 2008 - Apr 2010

    Draft and type memoranda, letters, reports, faxes, tables, schedules and documents;Operate a system of record keeping by maintaining a file index ;Participate in team activities such as Division meetings; carry out the functions of an Administrative Assistant on ad hoc basis and making suggestions on improvements on the general secretarial set-up of the Division.Take minutes in bi weekly Divisional meetings.Arrange for travel and accommodation for the Administration staff and delegates.In charge of stationery.Keep a record of appointments and assignments.Organize meetings, workshops, seminars, conferences.Sit in for Administrative Assistant for the Assistant Secretary General (Administration & Finance) when she is on leave.2005 to March 2008 Project Secretary - COMESA African Capacity Building Foundation (ACBF) ProjectOrganize meetings, workshops, seminars, conferences, luncheons and cocktail parties in COMESA member countries. Receiving clients and visitors.Draft, type, receiving and dispatching, editing documents, general correspondence and other internal communications.Monitor and service meetings, both formal and informal, prepare files for meetings and missions.Arrange for travel and accommodation for the project staff and delegates.Manage the Project Manager's diary. Schedule appointments.Maintaining a filling system. Take dictation and type while listening from a Dictaphone.Was in charge of ordering and handling StationeryDo errands for Project Manager Manage Petty Cash

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  Zambian Breweries Group of Companies

  • Executive Secretary to Technical Director

    • Jan 1997 - Jan 2005

    Take dictation and type whilst listening from a DictaphoneReceiving clients and visitors.Type receiving and dispatching, editing documents, general correspondence and other internal communications for the Technical Director; Brewing Manager; Monitor and service meetings, both formal and informal, prepare files for meetings and missions.Arrange for travel and accommodation for the Technical team, which comprised of Technical Director; Brewing Manager; Manage the Technical Director's diary.Managed a substantial amount of petty cash for the Technical Department.Organize meetings, accommodation cocktails for visiting South African Breweries or any other delegations visiting the Brewery.Sent out birthday cards to technical staff on their birthdays.Worked as Personal Assistant to the Managing Director when his Personal Assistant was away on leave.Record keeping and filing.Supervised a Driver and a MessengerPeer Educating

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  Siciimbwe and Associates

  • Secretary to Senior Partner

    • Jan 1996 - Jan 1997

    Type, receiving and dispatching, editing documents, general correspondence and other internal communications.Receiving clients and visitors.Man the switchboard and did the filling.Wrote out cheques and vouchers.Kept petty cash.Typed audited accounts.Supervised a Messenger.

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  Zambia Cooperative Federation

  • Personal Secretary to the Board Secretary

    • Jan 1981 - Jan 1995

    Manage Board meetingsReceiving clients and visitors.Type, receiving and dispatching, editing documents, general correspondence and other internal communications.Monitor and service meetings, both formal and informal, prepare files for meetings.Arrange for travel and accommodation for Board Members and Board Secretary and manage his diary.Take dictation and type while listening from a DictaphoneType minutes and reportsManage the Chairman of the board's diary and his office.Record keeping and filing and manage petty cash.Supervised a Driver and a Messenger