Experience

• 

  Confie

  • Huntington Beach, CA

  • Executive Assistant

    • Aug 2016 - Jun 2021
    • Huntington Beach, CA

    Responsibilities included supporting the Chief Financial Officer, Chief Accounting Office and Finance/Accounting Department. Heavy scheduling of meetings and conference calls via Outlook. Heavy scheduling of travel, hotel, and car accommodations through Concur. Preparation of all logistics necessary to make a meeting successful. Heavy preparation of PowerPoint presentations. Prepared documents via Excel. Heavy contact with upper management. Prepared correspondence. Prepared expense reports for department. Consolidated Visa Credit Cards for department. Handled new hire set up for employees (forms, purchased new equipment, worked with IT department etc.). Space planning for the department. Handled luncheons for meetings. Heavy dealing with highly confidential matters. Handled all necessary preparations for offsite meetings for the department. Ordered supplies for department. Being able to multi-task is a must. Performed other related duties as required and assigned.

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  Visit Huntington Beach

  • Huntington Beach, CA

  • Office Manager / Executive Assistant

    • Jan 2015 - Dec 2015
    • Huntington Beach, CA

    Answers and routes all incoming telephone calls, Internet inquiries, emails and faxes in a highly accurate and timely manner. Greeted guests and visitors, ascertained nature of business, and escorted them to appropriate person or place. Also maintained accurate accounting of HBMVB Daily Activity Sheet. Managed office facilities and ordered office supplies when necessary, including the inventory of regional and local brochures in the office lobby display racks and behind the counter. Audited these racks on a continual basis and refilled or reordered as needed. Assisted President in managing the budget, processes accounts payables/receivables; archived financial records, facilitated annual audit and is liaison between Bureau and off-site accountant. Assisted Vice President with HR/personnel duties such as 401(k) compliance, payroll distribution, medical insurance deductions, maintaining personnel files to be in compliance with State and Federal regulations, etc. Manages Brown Act compliance for all Board of Directors and committee meetings. General office duties including typing, filing, mailing, photocopying, data entry, and preparing documents. Coordinated vendors, including pick-ups and deliveries and maintained Bureau leases and insurance policies. Provided clerical support to President/CEO. Represented the Bureau at off-site community, City, and local organization functions. Performed other related duties as required and assigned.

• 

  Rainbow Environmental Services

  • Huntington Beach, California

  • Executive Assistant

    • Jun 2008 - Aug 2013
    • Huntington Beach, California

    Responsibilities included supporting the President/CEO of Rainbow Environmental Services and the VP of Environmental and Public Affairs. Prepared agendas and took minutes at a variety of high level meetings. Maintained tickler system of the utmost importance. Assisted with the preparation of RFPs. Prepared and tracked expense reports for supervisors. Handled luncheons and dinners for meetings. Ordered, maintained and processed MasterCard and AMEX cards for the company. Handled travel/hotel/car arrangements both domestic and international and prepared materials for off-site meetings. Maintained heavy scheduling via Outlook. Replied on behalf of supervisors via Outlook. Prepared and bounded handbooks. Heavy scheduling of meetings and conference calls. Prepared correspondence. Assisted attorneys with a variety of legal matters. Assisted with the transfer of a new credit facility from Union Bank to Bank of America and Comerica. Handled Workers Compensation/General Liability certificate insurance for the company. Handled political and community relations contributions in Orange County and Los Angeles. Prepared Excel spreadsheet to maintain yearly spending on political and community contributions for upper management. Prepared a wide variety of banking documents for Bank of America including wire transfers for the Company. Prepared highly confidential documents. Coordinated numerous events for the company. Ordered supplies for the Company. Handled customer complaints. Ability to multi-task and meet deadlines a must. Project support. Keeping upper management informed in supervisor’s absence a must. Taking initiative in supervisor’s absence a must.

• 

  KOCE-TV

  • Huntington Beach, California

  • Executive Assistant

    • Jan 2006 - Apr 2008
    • Huntington Beach, California

    Responsibilities included supporting the President of KOCE-TV, KOCE Board of Directors and the KOCE Committee Chairs in all capacities. Provided travel arrangements for the President as well as Board of Directors. Heavy scheduling of meetings. Maintained the President’s schedule. Prepared agendas and materials prior to a variety of meetings. Took minutes and provided support at the monthly/quarterly committee meetings and at Board of Directors meetings. Maintained the master book of all minutes with relations to meeting documents and public records of general sessions. Coordinated meals for said meetings. Prepared confidential documents. Ability to multi-task and prioritize work a must. Ability to work efficiently with a myriad of interruptions. Ability to meet deadlines in a timely manner.

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  Verizon Information Services

  • Los Alamitos, California

  • Executive Assistant

    • Oct 1997 - Nov 2005
    • Los Alamitos, California

    Claims Representative Responsibilities included handing customer complaints about directory advertising. Answer customer complaints and follow through logging, investigating, negotiating and completing a claim in a timely manner. Identifying the root cause of customer complaints. Organization and multi-tasking abilities are a must. Excellent phone skills and etiquette are required.Executive Assistant to the Regional Vice President Responsibilities included working side-by-side and providing direct administrative support to the Regional Vice President. Handled highly confidential matters. Coordinated meetings, note taking and typing of minutes. Handled travel and hotel arrangements. Maintained an accurate calendar on Outlook. Prepared travel and expense reports. Prepared weekly sales newsletter to be distributed companywide. Responsible for tracking deliverables from sales offices to upper management. Organization and multi-taking abilities were a must. Typing, filing and a variety of secretarial duties.