Experience

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  Boston Childrens Hospital

  • Sr. Administrative Associate - Billing Compliance

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  Boston Children's Hospital

  • United States
  • Hospitals and Health Care
  • 700 & Above Employee

  • Sr. Administrative Associate - Billing Compliance

    • Sep 2022 - Present

  • Sr. Administrative Associate - Neurobiology

    • May 2021 - Oct 2022

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  Shriners Hospitals for Children

  • United States
  • Hospitals and Health Care
  • 700 & Above Employee

  • Administrative Asistant - Research

    • Feb 2019 - May 2021

    Assist Director of Research Administration with credentialing Research Fellows & other Scientific Staff appointments.Prepare approvals for Research & Grants Board committee meetings, including obtaining signatures from Chief of Staff, Hospital Administrator, and Chairman of the Board.Assist at Board meeting with logistics, packets, and Board Speaker/Presenter.Prepare monthly grant budget reports and distribute to PI’s and coordinators. Prepare travel approvals and assist with expense reports & reimbursal requests.Assist with Research grant submissions via Proposal CentralAssist new Fellows and staff with security access badges, etc.

  • Donor Development Assistant

    • Nov 2018 - Jan 2019

    Processed heavy volume of year-end monetary & in-kind donations and prepared customized acknowledgements.Kept Directors appraised of progress toward fiscal year-end revenue goal.Worked on the “Shriners Boston 50th Anniversary Donor Wall” campaign.Maintained & updated foundation, corporation & individual donor file records in the Blackbaud CRM.Assisted donors over the phone and in person, including visits from VIPs.

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  American Heart Association | American Stroke Association

  • San Jose, California

  • Operations Manager

    • Aug 2016 - Sep 2017
    • San Jose, California

    Responsible for managing the daily operations of the division office and providing administrative support to the Executive Director to ensure efficient operations, compliance with established policies and best practices. Heavy calendaring of appointments, conference calls & meetings.Maintained CRM, financial and event databases with accurate and complete data entry and reconciliation.Prepared detailed financial reports for Executive Director.Primary lead for donation processing & maintaining all financial data in accordance with corporate / IRS guidelines.Provided support at special events, including the Silicon Valley Heart Ball and Go Red for Women luncheons. Liaison to the Board, prepped for meetings and took minutes.Responsible for on-boarding new staff and other HR related tasks

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  American Heart Association | American Stroke Association - Temporary via Premier Staffing

  • San Jose

  • Business Development Coordinator - Social Market

    • Apr 2016 - Aug 2016
    • San Jose

    Responsible for logistics for the fundraising Gala – Silicon Valley Heart Ball, as well as other development activities. Organized and maintained accurate records of corporate sponsorships, donations, table sales, & deliverables.Recruited, trained & managed event day volunteersHandled guest registration and auctions. Managed & tracked event budget, vendor contracts & payments.Prepared purchase orders & check requests.Conducted thorough post event-follow up.

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  ReSurge International

  • Sunnyvale

  • Office Manager & Executive Assistant

    • Aug 2013 - Jun 2015
    • Sunnyvale

    Assistant to President & CEO, managed heavy calendaring and travel, expense reports and correspondence.Liaison to Board of Directors, responsible for all meeting materials, including Board minutes and logistics.First point of contact for the organization. Responsible for all aspects of office infrastructure, including IT, telecommunications, vendors, contracts, and equipment. Supported all Directors & staff as needed.

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  Pacific Art League

  • Palo Alto, CA

  • Customer Service & Membership Manager

    • Apr 2011 - May 2013
    • Palo Alto, CA

    Reported to Executive Director. Responsible for handling all communication with student & member base for the purpose of membership retention & growth.Analyzed demographics & trends in clientele & donor base, and assisted marketing in identifying funding sources.Prepared materials & took minutes for Board of Directors meetings.Helped organize and run First Friday gallery openings and fundraising gala.

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  Arts Council Silicon Valley

  • San Jose, CA

  • Executive Assistant

    • May 2003 - Dec 2006
    • San Jose, CA

    Responsible for all aspects of Executive Director and staff support, calendaring and correspondence, including being liaison to the Board of Trustees. First point of contact for the agency.Provided support to all departments, including Development, Grants, Finance, and Communications.Handled office needs, vendor, donor and grantee relations, and event planning.Prepared materials and took minutes for Board meetings. Coordinated efforts with elected officials & San Jose Office of Cultural Affairs, to advocate for the local arts community.

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  San Jose Museum of Art

  • Corporate Events Assistant

    • 2000 - 2001

    Generated event contracts, processed booking and fulfilled deliverables.Ensured smooth ‘start-to-close’ of all events and provided high level client service.Coordinated targeted mailings to Museum members & supporters.Responsible for publishing marketing collateral.Maintained contact and prospect database.Placed advertisements in appropriate publications.

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  Horizon Communications

  • Santa Clara, CA

  • Marketing Assistant

    • 1995 - 1999
    • Santa Clara, CA

    Responsibilities included implementing market research projects as well as updating high-tech media contact database, creating marketing collateral and assisting Agency staff at trade shows worldwide.

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  Gartner

  • Santa Clara, Ca

  • Sales Support Representative

    • 1993 - 1996
    • Santa Clara, Ca

    Liaison between Western Region Sales team and Corporate Finance Office. Booked and tracked contract renewals, new contracts and commissions.