Experience

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  Accuray Incorporated

  • Sunnyvale, CA

  • Receptionist-Administrative Assistant

    • Feb 2010 - Jun 2016
    • Sunnyvale, CA

    Answer and transfer telephone calls to the stationed building and other company buildings, greet visitors, make sure that all visitors are checked in and receive a visitors badge, assist the executive administrative assistant with demanding tasks as well as be a resource to other departments in the building with projects, but not limited to filing, organizing files, sorting mail, and delivering it to other buildings as necessary. I also, act as liaison between HR and interview candidates e.g., interview scheduling, communicate coordinate travel arrangements, send interview packets to candidates and interviewers, summarize invoices and sent to upper management for approval, work closely with facilities department, assisted the finance group with reconciling quarter end information in our AX software program, filed our entire 2013 fiscal year information for accounts payable, assisting the manager of sales and tax department with multi jurisdictional sales tax analysis, submitting purchase requisitions for facilities department invoices, creating purchase orders for purchase requisitions that have been submitted, closing out purchase orders, send purchase orders to vendors and communicate regarding products.

• 

  Heald College

  • Milpitas, CA

  • Administrative Assistant

    • Oct 2009 - Feb 2010
    • Milpitas, CA

    Enter in student data in Sales force, matriculate students applications on people soft, use Pitney Bowes mail machine for heavy loads of mail, answer and transfer multiple telephone lines within one minute, greeted clients and checked in clients/students with appointments, work closely with financial aid and admissions advisors, making copies, assisted on assigned projects using excel and other software necessary to complete the task.

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  Century 21 Su Casa

  • San Jose, CA

  • Administrative Assistant

    • Apr 2005 - May 2007
    • San Jose, CA

    Screened all phone calls, emails, mail and set appointments for CFO, Accounts Payable, Accounts Receivable, and processed payroll for multiple companies through ADP, issued checks to different agents, staff and vendors, prepared all corporate meetings with Vendors or Staff, sat in corporate meetings to take notes. I was cross trained on several different positions in the department to cover when anyone was out.

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  The Aquarium Show Room

  • San Jose, CA

  • Bookkeeper

    • Apr 2005 - Feb 2007
    • San Jose, CA

    Accounts payable, accounts receivable, creating invoices, phone calls for past due invoices, faxing and emailing invoices to clients, filing A/P & A/R, auditing bank account with QuickBooks register prepared quarterly sales taxes for Board of Equalization.