Experience

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  Smiths Group plc

  • Industrial Machinery Manufacturing
  • 700 & Above Employee

  • Order Entry Administrator

    • Nov 2018 - Present

    • Responsible for customer order fidelity and compliance in this integrated role supporting the Finance, Sales, and Operations functions.• Serve as point of contact between the Company, and customer to communicate order progress, material availability and constraints, and delivery status.• Manage key strategic customer accounts valued at $56M• Enter orders in SAP and confirm receipt of order with customer or sales agents.• Lead weekly standup meetings to discuss and provide solutions for customer specific programs.• Maintain database management systems utilizing SAP, and Teamcenter to ensure product availability.• Order Entry lead for the Aviation and Canadian markets on both standard and complex orders with an order accuracy exceeding 99%• Work closely with Order fulfillment to ensure timely delivery and compliant delivery of product.• Confirm local and state government contract compliance of orders.• Ensure billing and delivery dates are maintained accurately within sales orders.• Collaborate with the Sales Operations team as a joint effort to increase team efficiencies. Monitor progress and accountability via CI initiatives/boards.• Monitor reports to ensure system and delivery blocks are removed and do not cause delays impacting OTD.

  • Financial Analyst

    • Jan 2017 - Nov 2018

    • Accurate and timely processing of vendor invoices and employee reimbursements.• Ensured timely payments of invoices, resolution of issues and successful implementation of department goals and initiatives.• Develops, implements and maintains systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines.• Responsible for daily updates on invoice status and employee expenses.• Hold weekly calls with staff regarding unposted invoices for both the Americas and Canada vendors.• Analyzed customer financial statements.• Worked closely with Accounting Manager on high profile and sensitive payable situations.• Communicate proactively and clearly with external and internal customers.• Train and coach all new staff on expenses and how to submit weekly expenses.• Communicates directly with customer and vendor contacts for updates on invoice payments and discrepancies.• Facilitated work processes with all departments for better customer service.• Work closely with other departments during Fiscal year audits.

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  Laureate International Universities

  • United States

  • Accounts Payables Specialist

    • May 2014 - Jan 2017
    • United States

    • Audited new originations to ensure each finance transaction is properly booked in Accounting System.• Developed an understanding of a wide variety of new and existing finance programs, an expertise of existing systems/technology, and learning new systems as they evolve or are developed.• Processed payment transactions via ACH, wire and/or checks, including funding’s, quarterly renewal sharing, bundled payments, money and miscellaneous payments, customer refunds, partnership collections.• Processed trade payable vouchers in accordance with company approval authority guidelines.• Processed employee expense reports according to internal guidelines, and perform related Accounts Payable (AP) departmental duties as needed.• Maintained Accounts Payable (AP) vendor records and master files, as well as invoice filing system, W9 records.• Responsible for the timely issuance of Form 1099 including addressing any IRS “B” notices promptly.• Maintained the outstanding check listing to assist with Unclaimed Property Reporting laws.

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  LCC International Inc

  • Accounts Payables Manager

    • May 2006 - May 2014

    Accounts Receivable & Accounts Payable Manager – (Telecommunications Co.) Accurate and timely processing of vendor invoices and employee reimbursement.Ensure timely payments of invoices, resolution of issues and successful implementation of department goals and initiatives.Additional responsibilities include communicating and escalating issues to the CFO, leading process improvement initiatives within Accounts Payable, and assisting management in identifying and implementing process changes in order to improve timelines of payment while ensuring data integrity and compliance.Provide ongoing support to the Accounts Payable team. Responsible for all incoming revenue based on total company aging.Obtained daily balances of company loan from Wells Fargo.Responsible for daily comparison of the AR to GL transfer.Works closely with company auditor’s on delinquent invoices and monthly audits.Communicates directly with client contacts for updates on invoice payments.Prepare and distributed daily and monthly productivity and accounts receivable reports.Negotiates and directs the collections of accounts receivable.Assist Project Managers and Sales Managers with project billing and invoicing.Facilitate work processes with all departments for better customer service.Hold quarterly accounts receivable meeting with accounting, sales and billing department.Participate in Sales meeting as a financial trainer for accounts receivable portfolio.Analyze customer financial statements.Works closely with collection attorneys on high profile and sensitive collection situations.Reconcile customer billing and deductions.Reports directly to the Vice President of Finance & CFO.Prepares cash forecasting, month-end, bad debt reserve recommendations and write-offs reports.Responsible for reducing delinquency rate on 100 million dollar portfolio

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  NCO Financial Systems, Inc

  • Collection Manager

    • May 2002 - May 2006

    Manage a unit of 25 Collection Specialists for third party collection division.Obtain bankruptcy and skip-tracing information on customers.Set department goals and provided staff training. Works closely with collection attorneys on high profile or sensitive collection situations.Responds to legal department inquiries relating to bad debt write-offs.Prepare and distributed daily and monthly productivity and accounts receivable reports.Reports directly to the General Manager.Responsible for reducing delinquency rate on 30 million dollar portfolio

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  Dolex Dollar Express, Inc.

  • Assistant Manager / Merchandiser

    • Jul 1999 - Mar 2002

    Assisted customers with returns.Responsible for the daily opening and closing of department store.Organized and executed the display and signing of regular, promotional and seasonal merchandise.Handled customer relation issues and promoted a positive shopping experience.Assisted in managing all office administration.Managed all merchandise returns and inter-store transfers. Duties included but not limited to making of sales associate’s schedules.Responsible for merchandise orders and received merchandise.Delegating work between all sales associates.Responsible for all registers and deposits on a daily basis.

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  The Caldor Corporation

  • Department Manager

    • Apr 1997 - Jun 1999

    Managed toy, seasonal, sporting goods and hardware departments.Organized and executed the display and signing of regular, promotional and seasonal merchandise.Responsible for merchandise orders and received merchandise.Verified the billing of all merchandise.Managed all merchandise returns and inter-store transfers.Monitored loss prevention programs and systems.Identified and reacted to shoplifters to ensure price accuracy and protect store assets.Established priorities involving the company’s policies and procedures.Duties included setting planograms on a daily basis.Delegating work to sales associates in several departments.Supervised and trained new and existing employees.Assisted customers with purchases.Assisted on the service desk with the prompt and courteous refunds on the customer service desk.