Experience

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  Deborah Gingras Art

  • Hilton Head Island, SC

  • Owner

    • Jun 2020 - Present
    • Hilton Head Island, SC

    Deb is a multi-media resin artist who specializes in all things floral focusing on color saturation. Her work has been featured in multiple galleries through-out South Carolina with the most recent being SOBA Gallery in Bluffton and the Hilton Head Art Association Gallery.

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  Vertex Pharmaceuticals

  • Cambridge, MA

  • Executive Assistant to the EVP & Chief Commercial Officer

    • Dec 2012 - Jul 2018
    • Cambridge, MA

    -Expertly managed all aspects of the CCO’s dynamic calendar, being attentive to his priorities and optimizing the best use of his time. Manage and execute executive special events including international and off-site meetings of both a scientific and a social basis.-Fully manage all administrative aspects of the CCO’s office during the companies high-paced global expansion-Coordinated international and domestic travel for a 60% + travel schedule providing all-inclusive details. -Act as a liaison between the CCO’s office, his direct reports and the greater organization ensuring proper communication flow. Reviewing incoming email and correspondence drafting responses and following-up as appropriate-Manage all other administrative functions including indirect supervision of administrative staff, mentoring and identifying development opportunities-Manage accounting approval process for all financial documents through the CCO’s office-Prepare and organize the CCO’s participation in quarterly Board of Director meetings and Earnings Calls

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  Novartis Instituts for Biomedical Research

  • Senior Executive Assistant

    • Dec 2002 - Feb 2011

    -Supported EVP and Head of Drug Development during initial fast paced start-up phase upon NIBRI’s relocation of its Research Division from Basel, Switzerland to Cambridge, MA Manage all aspects of divisional meetings and events including site selection, contract negotiations and working agreements with travel professionals, caterers and DMC organizations. Monitor and reconcile departmental event, travel and expense budgets with the heavy use of Excel-Liaise with all levels of the organization on behalf of the SVP including internal and external VIPs-Attend and manage Senior Management and Board Meetings requiring agenda compilation, minute taking, time keeping and any logistical requirements including travel when necessary-Support Strategic Alliance and Business Development efforts in managing internal and external relationships-Coordinate all international and domestic travel for a 60% + travel schedule with inclusive arrangements and agendas-Expertly manage a dynamic “C” level international calendar -Manage all aspects of divisional meetings and events including site selection, contract negotiations and working agreements with travel professionals, caterers and DMC organizations-Monitor and reconcile departmental travel and expense budgets with the heavy use of Excel-Compose PowerPoint presentations, draft communications and emails on behalf of the EVP

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  Handcrafted Soapmakers Guild

  • BOD Member

    • 2009 - 2009

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  Boston Medical Technologies

  • Executive Assistant to the CEO & CFO

    • Jan 2001 - Mar 2002

    -Managed CEO’s calendar, including personal and professional needs-Act as a liaison between the CEO’s office, Board of Directors and Senior Management staff insuring all pertinent issues were handled in a timely manner-Manage office operations -Administer all aspects of Board of Director and Senior Management meetings-Composed complex PowerPoint presentation including research of data, importing excel data along with multi media links -Organized all divisional user meetings, management meetings and industry trade show liaison

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  Randstad - Office Specialist

  • Executive Assistant to the CEO of Office Specialists / Randstad

    • 1995 - 1999

    -Worked 1:1 with President and CEO during company growth phase resulting in 7 acquisitions and an IPO campaign-Redesigned process and agendas for quarterly senior management meetings resulting in a smoother flow and more efficient agenda transitions-Managed Sales & Marketing processes along with coordinating relevant meetings and events.-Oversee calendars, including personal and professional events for company President and CEO-Administer all aspects of Board of Director and Senior Management meetings-Supervise an administrative staff of four for all duties and projects related to the executive offices-Act as a liaison between the CEO’s office and Senior -Management staff insuring all pertinent issues were handled in a timely manner

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  General Electric Company

  • Administrative Secretary

    • Jan 1975 - Jan 1980

    PurchasingScreen all incoming phone calls for DirectorMonitor purchase order flowOrganize department events and lunchesType memo's and lettersOrganize and maintain filing system