Experience

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  JustADistraction (self-operated)

  • Online Contact Only

  • Freelance Writer

    • Jan 2015 - Present
    • Online Contact Only

    I am currently semi-retired, I no longer actively work in the office administration field. I now write reviews, assist others with articles and publishing accounts along with my own writings. I am actively working on several works that I intend to self-publish in the coming year. So thanks for looking, hope your day and outlook are consistently blessed.

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  ExxonMobil Chemical Co via Kelly Services /Contract

  • Baytown, TX

  • Administrative Assistant Specialist

    • Aug 2005 - Feb 2014
    • Baytown, TX

    Worked several positions over 9 years:Duties included, but not limited to:Baytown Engineering Services Department (BTES) eEnablement Power User for Payables Invoicing-Using Ariba in SAP G9P and STRIPES -Verify invoices and input correct coding, verify timesheets, forward invoices to supervisors for approval, etc. oTrain supervisors to use SAP invoicing system for their steps in the invoicing approval process.-Research correct Work Order Numbers, General Ledger Codes, etc. as neededoInteract and communicate with vendors by phone and email regarding invoices, resolving payment issues, and following thru to completion of getting their invoices paid-Troubleshooting of work practice gaps between Payables group in South America / Southeast Asia and Baytown invoice processing requirements-Interact with Inspection Group concerning coding on assignments and verifying services -Maintain Excel spreadsheet for Process Controls to keep track of spending per Letters of Authorization (LOA)Administrative Staff Support - •Administrative staff support for three engineering groups, handling calendars, catering events, reports, supplies steward for safety program, office supplies, employee events, equipment assets, P-card reconciliation, monthly wireless cost summary reconciliation report, facilitated variety of employee checklist requirements for department/group needs regarding new hires, employee transfers in/out, loan-out, supervisors, contractors, etc., backfilling for department’s other staff support.•Administrative support for upper-management level staff, handling general correspondence, safety meetings management, checklists for new hires/co-ops, managing calendars, catering events, timekeeping, update and generating monthly safety reports, presentation formats, charts, travel, order supplies, recognition, mail distribution, etc., backfilling for department’s other staff support.

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  Mustang Engineering

  • La Porte, Tx

  • Administrative Support Assistant (Contract)

    • Jul 2004 - Apr 2005
    • La Porte, Tx

    •Human Resource Coordinator for all satellite personnel, assisting with maintaining personnel benefits and new employee documentation, such as, health insurance enrollments and all other necessary information (I-9, W-4, credit checks, criminal background checks, driver’s license checks, etc.) gathered from direct and new employees and forwarded to home office as well as ensuring all records are kept confidential and up-to-date.•Timekeeper for all construction contractual employees, ensuring time is accurately entered into web timesheet system for the dispensation of payroll and check distribution. •Project secretary responsible for controlling filing system, developing and coordinating all correspondence and distribution of correspondence within each project team as required by all project teams.•Knowledgeable with document and P&ID drawing conversions for the purpose of digital and electronic media transport. •Record and monitor spending for office products and needs of offices and reconciliation of invoicing.•Coordinate/facilitate relocation of personnel, in-house client requests, etc. as projects necessitate.•Reconcile accounts and ensure the accuracy of accounts payable/accounts receivable and personal expense reports. •Provide scheduling and logistical support for meetings, retreats, conferences, presentation workups, and travel. Developing and maintaining databases, mailing lists and phone listings.•Responding to requests and the coordination for information, trainings, and staff keynote bookings.•Maintaining a project driven filing system. •Composing letters, specifications, proposals and reports as requested. •Coordinating and assisting in the planning of special events as needed.•Perform other related clerical duties as required. •Create financial and statistical tools for sales using spreadsheets and forms.•Analyze and interpret financial statistics and other data and produce relevant reports as required.

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  Bayer Chemical Co.

  • Baytown, TX

  • Senior Administrative Asst. I / QAL Senior Administrative II-Lab

    • Aug 1981 - Oct 2001
    • Baytown, TX

    Worked following positions:Personnel Services, Medical & Safety Admin. Asst., Maintenance & Critical Equip. Admin Asst. and Quality Assurance Laboratory/Office Coord. Admin. Asst.Duties included, but not limited to: •Coordinated correspondence relative to department’s quality assurance program, inspections, chemical lab book, document management, safety drills and Plant Emergency Safety manual for department.•Facilitating an inventory management system to assist department with its storeroom activities for three labs and office management for all department’s personnel.•Supervision of three contract personnel•Approved requests, expenditures and recommendations, on behalf of senior people in their absence, regarding the needs of the group according to guidelines and policies. •Updated and maintained budgets for departments.•Developed, facilitated and maintained a Departmental Employees Recognition Program for four years, data later adopted into company program..•Responsible for arranging multi-level meetings, conferences, and project team/workforce activities.•Maintained and updated documented policies and procedures relating to health and safety, and quality management. •Maintained and updated procedures relative to the maintenance and usage of laboratory equipment and materials.•General correspondence typing including monthly reports, compiling, filing and typing of engineering report packages, created a reference library for inter-departmental usage to assist secretaries with various Engineering/ Maintenance terminologies and definitions for a more cohesive department.•Medical receptionist and typist handling general correspondence including monthly reports, environmental reports, and plant emergency follow-up reports. Compiling, typing and filing all departmental report packages for Safety, Medical and Industrial Hygiene, transcribing doctor comments for medical files/reports, scheduling physicals and doctor visits for plant-wide personnel,

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  Caterpillar Logistics Inc.

  • Morton, IL

  • Office Assistant

    • Aug 1971 - Apr 1980
    • Morton, IL

    Office Services Coordinator involving printing, book making, posters, manuals, etc., and assisted with plant tours for visitors.