Experience

• 

  Alpen Capital(ME).LTD

  • United Arab Emirates
  • Investment Banking
  • 1 - 100 Employee

  • Executive Manager (Admin & HR)

    • Dec 2007 - Mar 2015

    Admin & HR :• Support Administration Department, dealing with deliveries, obtaining approvals for quotations and invoices, monitoring office maintenance requests. • Newspaper subscriptions- maintain records of all newspapers subscriptions and arrange renewal upon expiry.• Typing and translating documents and correspondence, preparing reports using Excel, Scanning and photocopying confidential documents • Arranging personal letters, NOC, annual tickets, coordinating with HR and maintenance of confidentiality at all times• Provide secretarial coverage for personal assistants and reception in their absence.• Provide secretarial and clerical support to the HR and administration Department and any other duties as required by the HR and Administration Manager.• Assisting with the recruitment process of new employees i.e. calling the candidates for interviews and schedule them accordingly, prepare for their office join... etc• Leave records- receiving leave request (sick-annual), recording every leave on the outlook calendar, updating employee leave sheet on the system, getting approval on all leave requests from the HR Manager. • Dealing with incoming calls, post, email, composing correspondence and booking of conference calls • Corporate rates agreements- liaise with the service providers and hotels to obtain corporate rates and keep up dated list on system accessible to all employees.• Catering and stationary orders- coordinate with the receptionists on monthly order, gain approval for orders and maintain expense report.• Maintain an organised filing system containing copies of all Administration related documents, keeping records of all maintenance carried out in the office and schedule preventative maintenance• Booking restaurants/venues for client events and meetings• Supplier purchase orders plus all outgoing payments• Negotiate courier services to reach the best offer and monitoring the process accordingly• Attending to various other ad-hoc requests

  • Executive Manager (Secretarial)

    • Dec 2007 - Mar 2015

    • Providing extensive support to two Managing Directors in day-to-day duties, extensive diary management and in handling all calls and correspondence.• Business cards– receiving requests from employees, obtaining proofs from printing company and getting approval for printing of cards.• Rendering administrative assistance such as making hotel and travel bookings and sorting out monthly expense claims.• Preparing and writing correspondence on behalf of the Managing Directors • Preparing agendas and making arrangements for meetings of various departments and executive boards and maintaining filing systems, as well as general administration duties

• 

  Sedco Investments

  • DIFC (Dubai International Finance Center)

  • HR Administrative Assistant

    • Oct 2006 - Nov 2007
    • DIFC (Dubai International Finance Center)

    (Oct 2006– Nov 2007) Company (Dubai International Finance Center)• Airlines and Hotels reservation arrangements for company associates • Maintain an organised filing system containing copies of all Administration related documents.• Maintaining good relationships with conciliates of Dubai for visas purposes • Insure all reservations had been made according to company’s travel budget and policy.

• 

  Walmart

  • Jebel Ali Free Zone

  • Administrative Assistant / Travel Coordinator

    • Jan 2004 - Sep 2006
    • Jebel Ali Free Zone

    (2004 – 2006) • Complete handling and execution of booking and filing, coordination with the airlines, restaurants and hotels as well as the accounts departments.• Develop, maintain and cultivate good relationships with Travel agencies for trips and hotel arrangements. • Making all travel arrangements to company’s associates. • Manage the setting, direction and implementation of company travel policy. • Dealing with telephone calls, emails and faxes.• Maintaining office files. • Loading incoming invoices on finance dept. System. • Dealing with company’s general correspondence. • Visas and documentation arrangements for HR dept.

• 

  Oman Pharmacy

  • Duabi_UAE

  • Administrative Assistant

    • Feb 2002 - Jan 2004
    • Duabi_UAE

    Provide office support service in order to ensure efficiency and effectiveness in the office.• Answer and Re-direct all incoming calls and handle caller’s inquiries whenever possible.• Greet, assist and direct visitors of the company.• Monitoring the use of the office supplies such ad catering, stationary and courier to send out requests and shipments to the clients.• Coordinate the repair and maintenance of the office equipment.• Receive, direct and record faxes. • Booking of the meeting rooms and keeping records when needed.• Directed day-to-day office operations.