Experience

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  The University of Texas Medical Branch

  • Galveston, Texas, United States

  • Executive Assistant

    • Jan 2022 - Present
    • Galveston, Texas, United States

    Executive Assistant to Chief Financial Officer/Chief Analytics Officer and VP Human Resources/Chief HR Officer, UTMB Health SystemIndependently performing a broad range of administrative tasks to support the day-to-day activities of the executives and goals of the departments. Duties include heavy calendaring, e-mail, and telephones. Oher duties include, but are not limited to, procuring equipment and supplies, invoice processing, preparing correspondence, mail processing, maintaining files, asset management, managing travel, preparing expense authorizations and reimbursement, timekeeping and request approval, annual space survey, submitting helpdesk and facilities tickets, and other duties as assigned. Highly proficient in Microsoft programs. Very proficient in PeopleSoft, Kronos, Maximo, Corrigo, Archibus, SharePoint, Tivoli and numerous other programs used within the UTMB organization.

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  Pasadena (Texas) Police Department

  • United States
  • Law Enforcement
  • 1 - 100 Employee

  • Sr. Admnistrative Assistant, Special Investigations Division

    • Oct 2017 - Jan 2022

    Supporting the Command Staff and Detectives of the Special Investigations Division and its units.

  • Senior Administrative Assistant, Chief's Office

    • Jul 2017 - Oct 2017

    Supporting the Chief and Assistant Chiefs of Police by independently performing a wide variety of tasks including gathering information, performing statistical analyses, studying administrative problems, developing improved systems, procedures, and forms. Performing a variety of front office operations that require specialized knowledge and skills, plus the interpretation of policies and regulations. Interacting with the public, exercising judgment, initiative, and discretion that is based on knowledge of administrative policies and procedures of the city and police department. Providing direction and guidance to staff members, all department employees and officers from outside agencies as appropriate.

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  City of Pasadena Texas

  • Pasadena, Texas

  • Administrative Aide to Mayor Johnny Isbell

    • 2011 - 2017
    • Pasadena, Texas

    Administrative Aide to the Mayor of the second largest city in Harris county Texas with approximately 150,000 citizens and 900-1,000 employees• Communicate/interact with key city offices and elected officials on matters requiring attention and/or assistance.• Coordinate meetings and manage Mayor's schedule• Manage correspondence and fields telephone calls and requests, prioritizing and/or routing as appropriate• Preparation of memoranda, reports and other documents• Manage Mayor's budget and approve weekly budget transactions as delegated by Mayor• Represent the Mayor's office at functions and conducts other business as delegated by the Mayor• Plan/coordinate receptions and other social functions hosted by Mayor• Arrange for and prepare proclamations and other recognition by Office of the Mayor• Manage travel and expense reporting for the Mayor• Communicate/interact with key city offices and elected officials on matters requiring attention

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  SAIC (Science Applications International Corporation)

  • NASA/JSC

  • Technical Support and Information Specialist

    • Apr 2007 - Oct 2011
    • NASA/JSC

    Providing technical support to NASA/JSC Engineering teams.Projects include (in reverse chronological order):NASA/DARPA Manned GEO Satellite Servicing Study, JSCISS Payloads, JSCAltair Project, Constellation Program, JSCProvide technical, logistical and administrative support to Altair Project team and Project Management.- Assisted in set-up and administration of the Lunar Lander Project Office, the model for doing business differently in the future. Received NASA Group Achievement Award and Superior Accomplishment Award.- Contributed to project transition from Pre-Project to Official Project under the Constellation Program.- Assisted in planning and responsible for coordinating and facilitating two highly successful Project Briefings to approximately 300 members of industry to officially introduce the Altair Project Office, present Broad Agency Announcements and launch industry accessible Altair data website.- Implementation of the Altair Information Management system, maintenance of all information system tools and integration of new team members into systems and processes.- Management of rosters, distribution lists, calendars, schedules, collaboration tools.- Insure compliance with agency data retention requirements.- Package generation and submittal of multiple Program and Project level reports.- Executive Secretary of Altair Control Boards. Meeting planning and support of all Altair Project offices.- Liaison to NASA Public Affairs Office to manage requests for information, interviews tours, etc.- Schedule, coordinate and support face-to-face working periods and meetings at various NASA centers for approx. 50 personnel to include arranging facilities, work space, resources, guest speakers, agenda development, tour planning/coordination, and team building functions.

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  SPACEHAB, Inc

  • Houston, Texas Area

  • Senior Administrative Coordinator to VP Space Commerce Development and Directors

    • Jan 2005 - Mar 2007
    • Houston, Texas Area

    Provide administrative and logistical support to the Vice President and Directors of Space Commerce Development Department of a NASA program contractor and provider of commercial space services.- Presentation preparation. Proposal development and submittal support.- Foreign and domestic travel arranging, preparation and submittal of travel expense and reimbursement reports.- Meeting and conference planning and support.- Management of calendars, distribution lists, files. Document control.- Interface with Accounting to ensure proper use of charge codes, assist with annual budget planning.- Interface with Human Resources to update personnel information.- Alternate timecard approver.

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  Universities Space Research Association

  • Executive Assistant to President/CEO

    • Jan 2002 - Jan 2005

    Provided administrative and logistical support to the President/CEO of a non-profit NASA contractor, acting as liaison between President/CEO’s office, USRA program offices, and NASA HQ and Centers.- Arranged extensive foreign and domestic travel, prepared expense reimbursement reports.- Meeting and conference planning and support.- Calendar management, facilities scheduling, appointment scheduling.- Attended and participated in company policy meetings on behalf of the President/CEO.- Prepared PowerPoint presentations; coordinated preparation and proofing of internal and external company publications; information collection and reporting.- Communicated and corresponded with top level executives and elected officials of federal and local government and their offices.- Managed files and data; listings of associates, board members, councils, programs and institutions; handled sensitive information and records.- Coordinated and scheduled coverage of my desk and managed work flow during absences.- Conducted research requested by the President/CEO to ascertain the impact of the Lunar and Planetary Institute on the local economy. Completed a written report of my research findings for use by the President/CEO in his Executive Summary in USRA’s rebid of the LPI contract.