Experience

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  ALERT INNOVATION

  • North Billerica, Massachusetts

  • Administrative Support III

    • Feb 2019 - May 2022
    • North Billerica, Massachusetts

    * Play an integral part in the day-to-day operations of the office.* Respond to all employee requests in a timely manner. * Create, activate, and disable Alert Innovation Employee ID Badge’s in Brivo system.* Retain Company cargo van information: Driver’s Licenses, Update Insurance Policy, and Ge...

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  Brookdale

  • Shrewsbury, MA

  • Administrative Assistant/Scheduler

    • Apr 2016 - Feb 2019
    • Shrewsbury, MA

    • Assist with input, retrieving, compiling and printing report data from Brookdale Senior Living software Home Care Home Base (HCHB).• Match client appointments with compatible clinicians.• Place outgoing calls to determine availability/confirmation with clinicians.• Maintain positive relati...

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  Wachusett Brewing Company

  • Westminster, MA

  • Office Administrator/Tour Guide Specialist (Part Time)

    • Oct 2012 - Feb 2014
    • Westminster, MA

    • Responded to and tracked all charitable contribution requests, summarized quarterly/year end. • Accurately consolidated all invoices with statements, packing slips and/or P.O.'s, itemized invoices with an established Chart of Account codes.• Entered invoices in QuickBooks.• Maintained Excel...

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  Dassault Systemes

  • Waltham, Massachusetts

  • Employee Administration Specialist

    • May 2011 - Jun 2012
    • Waltham, Massachusetts

    With Company for 12+ years. Began work in 2000 at MatrixOne. Dassault Systemes acquired MatrixOne in 2006.• Processed all life cycle transactions in HR management systems, including new hires, position and pay changes, transfers and separations. • Worked closely with the payroll team to ensure ac...

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  Dassault Systemes

  • France
  • Software Development
  • 700 & Above Employee

  • Administrative Assistant – HR & Marketing

    • 2009 - 2011

    • Entered and submitted travel expenses for the Director, HR Operations and VP, Global Market Development, ENOVIA.• Audited expense reports against American Express online statements for VP, Global Market Development, ENOVIA. • Requested manager approval by completing and submitting the Travel Authorization Form with all travel cost, reason for travel within 21-days advance notice.• Booked travel using the Carlson Wagonlit Travel URL online booking tool.• Scheduled weekly Marketing meetings, sending out WebEx and Intercall conference call numbers.• Maintained and distributed weekly Marketing staff meeting action items.• Successfully planned the DSEC/DSAC/Shared Services Employee Summer outing’s within budget.• Chaired the Community Involvement Committee: recruited members, planned events to assist local organizations and managed budget.

  • HR Operations Administrative Assistant

    • 2006 - 2009

    • Processed purchase orders, check requests for all incoming charitable donations. • Maintained Excel spreadsheet tracking spending in order to stay within the HR assigned budget.• Entered and submitted travel expenses in Epicor eProject database system for members of the HR group and the VP of A&D Strategy.• Assisted with the creation and distribution of the Management Incentive Programs & Compensation Plans.• Audited database compensation increases against outgoing Compensation Plan letters ensuring accuracy.• Scanned all returned signed Compensation Plan letters and forwarded to Payroll for processing.• Tracked returned Compensation Plans in EmployEase confirming increases were appropriately reflected.• Distributed Goal Achievement Plans and assisted in merging, distributing and tracking Long Term Incentive letters.• Audited new employee folders on a regular basis to ensure all new hire forms were completed before filing.• Created and distributed the New Employee Orientation Survey for new hires to complete using the Zommerang survey tool.• Processed Visa requests for Sales and Engineering teams.• Continued administrative support needs for the VP of Operations by continuing to update the Price Book’s and began work on revising the Commercial Price Book for the Sales force.

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  MatrixOne, Inc.

  • Executive Administrative Assistant to the SVP of Products Solutions & Customer Support

    • 2002 - 2006

    • Provided executive-level administrative support to the SVP of Product Solutions & Customer Support and twelve direct reports.• Provided high-level administrative support to the VP of HR, VP of Business Development and the VP of A&D / Industry Solutions.• Scheduled and maintained calendar scheduling for all appointments and meeting locations.• Coordinated travel schedules and itineraries with accuracy and conveyed information to appropriate individuals. • Submitted travel expenses in Epicor eProject database system with efficiency and precision.• Generated purchase orders using Epicor Procurement database, corresponded with vendors/customers to ensure invoices were received and closed out in a timely manner.• Collaborated with the Director, Sales Operations to publish the MatrixOne Price Book’s on a quarterly basis.• Acting “librarian” for check-in/check-out of confidential PowerPoint presentations being shown to customers.

  • Executive Administrative Assistant to the VP of Product Management

    • 2000 - 2002

    (Acquired by Dassault Systemes in 2006)• Oversaw administrative duties to help maximize productivity of the VP of Product Management and eleven direct reports.• Independently scheduled appointments, ensuring accurate up-to-date information provided on daily calendar.• Arranged travel itineraries for the VP of Product Management and direct reports via the American Express Travel Department.

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  Lee Hecht Harrison

  • Westborough, MA

  • Word Processor/Administrative Assistant

    • 1998 - 2000
    • Westborough, MA

    • Provided reception coverage as the first point of contact for clients under stress due to major life changes.• Initiated and implemented new marketing and alumni databases using Microsoft Access.• Applied excellent communication skills working with clients in person and over the phone.• Typed a...

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  Viewlogic

  • Marlboro, MA

  • Systems Group Administrator

    • 1992 - 1998
    • Marlboro, MA

    Systems Group Administrator (1996 – 1998)• Supported the Group Vice President of Systems, the Systems Administrative Manager and the Systems Business Group.• Maintained the Interim Document Control System.• Managed training records for the Systems department.• Scheduled and organized Engineering ...

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  Office Environments of New England

  • Shrewsbury, MA

  • Customer Service Representative

    • 1990 - 1992
    • Shrewsbury, MA

    • Tracked all orders with vendors and warehouse and entered all orders into Mass11 database.• Coordinated deliveries with warehouse and customer sites.• Submitted credits and debits.• Maintained all order records.