Experience

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  ISA Architects (Ikamva SA)

  • Paarl, Western Cape, South Africa

  • PA & Office Administrator

    • May 2022 - Present
    • Paarl, Western Cape, South Africa

    • Personal assistant to Managing Director • Editing and formatting documents • Drafting and editing PowerPoint Presentations• Electronic & physical filing of emails, documents, and correspondence.• Dictaphone / Transcription typing (50 - 55 words p.m.)• Arranging conference calls and sending ...

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  Al Tamimi & Company

  • Marketing & Events Executive

    • Dec 2015 - Jan 2019

    • Improved and maintained active centralized events calendar for the firm.• Organizing of in-house corporate events and their logistical elements (scheduling, preparing and sending out invitations, managing registrations, preparing the facility, catering, sound equipment, handouts and/or binders for attendees, name badges and registration on the day) (50 – 100 people) • Preparing and dispatching event material and corporate gifts for all international events like the IBA (International Bar Association Conference) • Liaising with Corporate Brand Manager to ensure brochures and other collateral are updated regularly.• Updates on company website.• Assist Graphic Designer with designing CRM invitation banners, newsletter banners, website adds and roll up banners in her absence• Ordered and maintained office marketing material and corporate gift supply inventories, always being careful to adhere to budgeting practices• Stock control and distribution of promotional materials across 17 offices in 9 countries.

  • Executive Assistant

    • Jan 2010 - Dec 2015

    • Executive assistant to 3 lawyers (Partner & Senior Associates)• Managed three active email inboxes and calendars of appointments• Editing and formatting proposals, agreements, due diligences • Drafting and editing PowerPoint Presentations• Electronic & physical filing of emails, documents, and correspondence.• Ensure and maintain confidentiality of all communications and documentation• Dictaphone / Transcription typing (50 - 55 words p.m.)• Arranging conference calls and sending out calendar invites• Arranging meetings and preparing meeting packs• Travel arrangements for executives• Coordinate communications, track and follow up on requests, and identify those of importance which require immediate attention• Filed expense reports, and composed and prepared confidential correspondence• Answered and screened telephone calls in a courteous manner while taking messages with a high degree of accuracy • Recorded, transcribed, and distributed minutes of meetings• Maintained utmost discretion when dealing with sensitive topics

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  Truter James de Ridder Inc

  • Richards Bay, KwaZulu-Natal, South Africa

  • Litigation Secretary and assistant to Director

    • Sep 2006 - Dec 2010
    • Richards Bay, KwaZulu-Natal, South Africa

    • Litigation Procedure• Attend court clerks for issuing of legal documents (Summons, Warrants of Execution etc.)• Debt Collection procedure• Drafting and editing PowerPoint Presentations• Electronic & physical filing of emails, documents and correspondences• Dictaphone / Transcription typing ...