Experience

• 

  Hivos -Humanist Organisation for Social Change-

  • Netherlands
  • Non-profit Organizations
  • 400 - 500 Employee

  • Grants Officer

    • May 2019 - Present

    • Ensure timely delivery of grant targets as per Grants Selection Committee.• Contract reviews to ensure that grants awarded are in line with the stipulated funder obligations, Improved Control Framework and decisions of Grants Selection Committee.• Ensure compliance in the use of project management system (Osiris) and accounting system (Allsolutions) for Partners’ initial selection, contracting, reporting, payments, contract amendments, sanctions and close-out. Ensure that all required documentation is stored as per archiving policy• Tracking of incoming contracts, partner obligations and payments.• Participate in partner meetings and conduct field visits to grantees to understand progress and learnings • Work with Program Officers and Grants making team to prepare grant making reports for presentation to management and strategic partners.• Participate in the Induction of new staff on Improved Control Framework and grant making procedures• Organise working sessions for all staff within the Hub on grant making procedures, to address any needs arising.

  • Junior Programme Officer - Africa Biogas Partnership Programme

    • Jan 2017 - Apr 2019

    1. Administration and Logistics:• Planning, organising and coordinating board and quarterly departmental meetings i.e. calendars, agenda, minutes and action points• Coordination of Learning and Knowledge sessions during quarterly departmental meetings • Planning, organising and implementing of logistics during national and international workshops (Visas, flights, accommodation, DSAs, local transport) in Kenya, Tanzania, Uganda, Ethiopia, Cameroon, Burkina Faso, The Hague• Correspondences: Draft letters and reports for Regional Programme Managers’ signatures • Archiving: online and physical filing for reports and documents• Support expatriate staff, consultants and partners during EA visits: Visas, flights, local travel, accommodation, etc2. Financial Accounting: • Procuring services and goods according to procurement policy• Bank account management: Paying for services and goods and checking on bank balances• Updating expenditure on Osiris (ERP) and Sage Pastel to appropriate contracts and budget lines to enable budget monitoring• Member of Hub EA Procurement Committee responsible for sourcing and prequalifying consultants and service providers3. Monitoring and Evaluation Support• Project Management of Biogas Enterprise Acceleration Facility: Develop, coordinate and monitor overall work-plans and budgets• Update programme dashboards with production from country programmes in Kenya, Uganda, Ethiopia, Burkina Faso and Tanzania. Compiling monthly reports to the Management Team• Contribute to semi-annual financial reports to donors (GIZ, DFID, DGIS) as per reporting timelines, MOVs and templates• Compile success stories on thematic topics from Kenya, Uganda, Ethiopia, Burkina Faso and Tanzania and updating the same on global and regional websites

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  Hivos East Africa - Africa Biogas Partnership Programme

  • Nairobi

  • Administrative Assistant

    • Oct 2011 - Dec 2016
    • Nairobi

    1. General Administration:• store data (online / physical filing) according to archiving structure • reports received are correctly filed with the programme records • correspondence and other documents are drafted and processed • dispatch necessary documents and other items to partners and head office;• setup and coordinate local and international meetings and conferences;• manage logistics during local and international travel for the consultants and biogas teams (Kenya, Uganda, Tanzania, Ethiopia, Burkina Faso, Hague) • Run an effective bring up system on official communication, engagements, travel, personnel matters and other related issues • Manage relationship with consultants and service providers i.e. travel agents, staff meals, ICT, logistics, cleaning2. Human Resources support:• Assist in recruitment and selection processes of new staff for the programme• Orienting new staff on Policies i.e. Integrity, HR, Finance and Administration, Security, travel• Managing calendars for bi-annual performance management cycle• obtaining visas for staff and consultants during official travel• Track annual and recuperative leave days for programme staff3. Financial and accounting support: • Tracking/managing grants and contract agreements• Prepare purchase orders and payments to third parties; correctly capture receipts and payments on accounting information system, in good time • Manage Petty cash, cheque books and online transactions• Assist in budget control (monthly financial reports and other reports) 4. Stakeholder Management:• Proficient manipulation of databases to identify trends and opportunities. • Update partner contacts on relevant databases • Prompt response to emails and social media messages• Research, analysis and reporting to various stakeholders• Generate partner statements highlighting incentives paid and any issues arising• communicate targeted message to partners via Bulk SMS service within East Africa Region

• 

  Loreto College Msongari

  • Administrative Assistant

    • May 2005 - Aug 2011

    Administration duties: Arranging board meetings, trainings / workshops and special functions. Maintain an effective record and filing system for staff and students. Human Resources Support: Ensure compliance to labor laws, preparation of contracts, payment of PAYE, NHIF, NSSF, HELB, SACCO, Insurances, leave and traveling allowances, Pensions payments etc, checking on staff attendanceOperations assistance: Co-ordination of office operations to ensure smooth workflow. Liaises with the various departments for various support services as required. Supervision of support staff to include arranging of their annual leave.Communication: Ensuring that College policies are well communicated to staff and students. Marketing the courses offered through print and mass media, proper feedback documented for research and development purposesProgramme Management: Preparing project proposals, liaise with donor agencies, NGOs and other partners. Designing and undertaking advocacy on priority thematic areas.Ensuring compliance with relevant authorities eg Commission for Higher Education, Ministry of Science and Technology, Nairobi city Council, etcTravel Co-ordination: Managing all travel plans for staff and students

  • College Bursar

    • May 2001 - Apr 2005

    Computerised Accounting: Receipts, cheque and petty cash payments, banking duties, invoicing, debt collection, budgeting, and preparation of relevant reports. Maintaining the yearly schedule of events for staff and studentsProcurement assistance: Procurement of College supplies and equipment; maintaining service agreements

  • College Secretary

    • May 1997 - Apr 2001

    Co-ordination of examinations with ABE, KNEC, PITMANS, CISCO, JKUATReceiving, sorting and issuing of result slips and final certificatesSecretarial and Reception services to include filing and correspondencesManaging the Principal's diary and recruiting of studentsTyping internal examinations and managing the Reprography Department

• 

  NYUMBANI

  • Secretary

    • Jan 1994 - Apr 1997

    A Hospice for HIV+ children