Experience

• 

  Zeffer Cider

  • Hawke’s Bay, New Zealand

  • Administration Manager

    • Jan 2023 - Present
    • Hawke’s Bay, New Zealand

• 

  Caroline Beatson VA

  • Virtual Assistant

    • Jul 2021 - Present

• 

  Venues Ōtautahi

  • Christchurch, New Zealand

  • Personal Assistant to General Manager

    • Jun 2017 - Jun 2020
    • Christchurch, New Zealand

• 

  Christchurch City Council

  • Personal Assistant

    • Sep 2016 - Feb 2017

    Supporting the Head of Customer Services as a contractor on a temporary basis.

• 

  Land Information New Zealand

  • Wellington, New Zealand

  • Executive Assistant to Deputy Chief Executive

    • May 2014 - Jun 2016
    • Wellington, New Zealand

    Role – Providing immediate support to the Deputy Chief Executive Corporate and further support to the Executive Leadership Team and wider Corporate Group. Tasks & Responsibilities: • Critical link between DCE Corporate and rest of business• Project coordination and project management• Diary and travel management• Secretariat support• Event planning• Oversee and support Corporate Admin Network members• Short secondment as HR Recruitment Advisor

• 

  Notting Hill Housing Group

  • London, United Kingdom

  • Leasehold Team Coordinator

    • Aug 2011 - Aug 2013
    • London, United Kingdom

    Role - Providing support to the leasehold team to deliver an excellent leasehold management service to residents. Tasks & Responsibilities: • Monitor and report team performance• Team representative on company wide projects, groups and panels• Plan and administer events, training and meetings• Collate data and produce performance reports for resident scrutiny panels• Minute taking and paper preparation for both in house and resident meetings• Ensure smooth implementation of new systems and processes within the team• Oversee induction and training of new staff • Liaise with various departments, residents, suppliers and contractors

• 

  Notting Hill Housing Group

  • London, United Kingdom

  • Personal Assistant to Managing Directing of Home Ownership

    • Jul 2008 - Oct 2010
    • London, United Kingdom

    Role - Ultimately providing support to the Managing Director of Home Ownership whilst also supporting various managers and members of the Home Ownership team. Tasks & Responsibilities: • General administration support to the Managing Director and team managers• Diary Management• Expense processing• Preparation of meeting papers and presentations• Regular minute taking at head of department and team meetings• Coordination of training and events• Team representative on working groups• Coordination of recruitment and induction of new team members. • General office duties including overseeing purchase orders and signing off invoices, maintaining stationery supplies and liaising with the facilities and reception teams.

• 

  AWB Australia

  • Melbourne, Australia

  • Domestic Freight Coordinator

    • Nov 2007 - Apr 2008
    • Melbourne, Australia

    Role - Coordination of all domestic freight for grain in Victoria, Tasmania, South Australia and Western Australia Tasks & Responsibilities: • Management and reconciliation of sales and purchase contracts• Negotiation of competitive freight rates in Victoria, Tasmania, Western Australia and South Australia• Liaise with all interested parties - suppliers, transporters, storage companies and customers • Raising sales orders

• 

  Heritage Finance Pty Ltd

  • Melbourne, Australia

  • Administration Assistant & Finance Trainee

    • May 2006 - Oct 2007
    • Melbourne, Australia

    Role - I began employment at this boutique finance brokerage firm in administration supporting the directors. I progressed to the role of Settlements Officer and Finance Trainee; I thrived in the fast paced and demanding office environment.Tasks & Responsibilities: Administration Assistant/Event Management • Personal Assistant to the directors• Expense processing• Draft correspondence and reports, prepare presentations• Communicate with clients and external stakeholders• Banking, filing and general office administration • Event organisation – overall responsibility for all event management including Charity Golf Day Settlements Officer/Finance Trainee • Prepare loan documents• Source/negotiate quotes with financiers while liaising with clients• Loan applications and settlements