Experience

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  Maravai Lifesciences

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  Maravai LifeSciences

  • San Diego, California, United States

  • Executive Assistant to VPs of Marketing & Business Development

    • Feb 2023 - Mar 2024
    • San Diego, California, United States

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  Mirati Therapeutics

  • United States
  • Biotechnology Research
  • 500 - 600 Employee

  • Executive Assistant

    • Nov 2020 - Mar 2023

  • Executive Assistant (Contracted)

    • Aug 2020 - Nov 2020

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  HUYA Bioscience International

  • San Diego County, California, United States

  • Executive Assistant

    • Sep 2019 - Apr 2020
    • San Diego County, California, United States

    Provided high-level administrative support for President, Chief Commercial Officer, SVP, Head of Strategy and Business Development.• Managed executives' busy calendars, various weekly reports, and teams' goals & objectives.• Coordinated on / off-site meetings to include meeting logistics, presentations, call-in and audio visual needs, meeting space, and catering.• Coordinated all aspects of executive travel: airline, hotel, and car service.• Prepared confidential documents and PowerPoint presentations.• Compiled expense receipts, submitted expense reports via Concur and tracked reimbursement. • Assisted Senior Executive Assistant with office operations and special projects.

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  AMN Healthcare

  • San Diego, CA

  • Sr. Executive Assistant to Brian Scott, Chief Financial Officer

    • Apr 2018 - Sep 2019
    • San Diego, CA

    Provided C-Suite executive support to the Chief Financial Officer with diverse and confidential administrative duties. • Organized and managed priorities for active daily calendar of internal/external appointments and identified/resolved scheduling conflicts.• Ensured meetings, deadlines, presentations and other duties are carried out seamlessly. • Coordinated & managed mid-quarter and quarterly business unit reviews for 7 divisions as well as monthly company-wide senior leadership forum meetings. • Responsible for coordinating nine Audit Committee Board meetings a year; collaborating and compiling meeting materials via Diligent for Audit Board books to the Executive Committee and Board of Directors.• Coordinated and expedited various on/offsite events, investor meetings to include all logistics, Outlook calendaring, audio/visual needs, presentations. • Managed all aspects of travel arrangements and expense reports through Concur.

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  Orexigen Therapeutics

  • 3344 North Torrey Pines Court., La Jolla, CA 92037

  • Executive Assistant

    • Sep 2015 - Apr 2018
    • 3344 North Torrey Pines Court., La Jolla, CA 92037

    Provide executive support and assistance to several executives in Business Development, Technical Operations, Quality Assurance and Finance and Accounting.• Managed and maintained executives’ demanding calendars; identified and resolved scheduling conflicts. • Arranged all domestic/international travel, hotel and ground transportation. • Planned, coordinated and expedited all aspects of on/offsite meeting logistics.• Compiled and created expense reports via Concur; approved expense reports for their direct reports.

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  GenMark Diagnostics

  • Executive Assistant Marketing Coordinator

    • Feb 2015 - Aug 2015

    Provide administrative support to 3 SVPs in Sales & Marketing and Marketing Coordinator for the Marketing Communications (MarCom) team. Responsible for the tradeshow coordination nationally.

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  IONIS Pharmaceuticals (formerly Isis) (Sedona Staffing Services)

  • Carlsbad, CA

  • Department Adminstrator, Corporate Communications & Investor Relations

    • Mar 2014 - Aug 2014
    • Carlsbad, CA

    - Supported the Vice President of Corporate Communications & direct team members.  * Arranged all aspects of travel via Concur and post to Outlook calendars. * Managed and created expense reports for all team members weekly.- Maintained SOX process for all press releases in timely manner. - Compiled executive corporate development meeting materials and attend.- Assisted in coordinating investor relation events to include arranging event space, webcast and catering.

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  Life Technologies / Thermo Fisher Scientific

  • Senior Administrative Assistant

    • Jan 2008 - Feb 2014

    Supported multiple Vice Presidents in the Commercial Sales and Regional Marketing divisions in various time zones. - Provided diverse range of administrative support and services to ensure smooth daily operations.- Coordinated meetings and maintained heavy calendaring for multiple calendars via Microsoft Outlook - Arranged travel, both domestic and international to include transportation and lodging. - Reconciled expenditures, tracking each expense report until extracted for payment via Concur.- Responded and tracked promptly to up to 55+ e-mails daily.- Served as a valuable internal resource / go-to person for remote Genetic Analysis and BioProduction sales team – 4 region leaders, twelve (12) district managers and 150+ remote sales representatives. Responded quickly to daily needs and problems and escalated as need enabling sales district managers and their teams to work efficiently and effectively on customer needs to attain sales goals and objectives.- Assisted sales district managers to include on-boarding remote sales new hires and transfers to ensure employee had company assets and access to needed programs on Day 1 of employment. - Planned and managed all meeting aspects for both on and off-site district sales team & division meetings.- Partnered with the corporate events teams on event management software with annual sales meetings and quarterly sales force training meetings. Teamed in planning and providing on-site execution of events.- Organized and managed annual university biotech shows with two third-party vendors. Annually gauged show interest from entire sales field of 30 districts and was liaison. Tracked $91K budget and generated reports, spreadsheets and analysis.

  • Sales Force Effectiveness Specialist

    • Jan 2006 - Jan 2008

    - Created process and monitored on-boarding for North America Sales team. Interfaced with HR, hiring manager and new hire to ensure positive on-boarding experience. Increased efficiency in on-boarding process to include time reduction of company assets to new hire from two weeks from start date to Day 1 of employment. - Created the Field Sales Handbook for Americas Sales team; hard book to new hires and posted in Americas Sales site (Disco). Update documents and ensure all policies are current. - Handled all aspects for off-site sales trainings, meetings & special events from hotel selection/contract to internal and external communications for meeting logistics. - Contributed to various cross-functional projects outside of sales to achieve success for same.- Created & ran pilot program to drive analytics tools to field sales test group of two sales regions.- Maintain various reports, databases and tools that are used and valued by corporate management and field sales.- Inventory Management for field sales: Responsible to order and track remote sales laptops and provide needed assets for remote sales representatives to include computer bag, tradeshow shirt and business cards

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  Adecco Staffing, USA

  • Carlsbad, CA

  • Sales Training Coordinator @ Invitrogen Corporation

    • Oct 2004 - Feb 2005
    • Carlsbad, CA

    (Temp to Hire at Invitrogen / Life Technologies) Hired: 2/05- Developed Americas Sales site on web-accessible intranet (Disco) and managed site content for the Americas Sales team.- Assisted Sales Training Manager with all aspects of six two-week sales training programs for new remote sales new hires. - Responsible for hotel contract negotiations, food and beverage planning, logistics communications, event support; managed budget and reconciled expenses.- Assisted with on-site assistance at annual sales meeting for 550+ attendees

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  Amerian Chemistry Council / American Plastics Council

  • Arlington, VA

  • Coordinator, Plastics Industry Statistics Program

    • Oct 1999 - Jun 2004
    • Arlington, VA

    The American Plastics Council (APC) is a major trade association for the U.S. plastics industry. Through a variety of outreach efforts, APC works to promote the benefits of plastics and the plastics industry.- Managed web-based statistical report subscription program of 75+ companies.- Planned and executed all aspects of semi-annual and ad hoc meetings - site selection, negotiated hotel contracts, food and beverage planning, provided on-site event support; managed budget and reconciled expenses.- Administered and managed web-accessible Extranet for 175+ users.