Experience

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  Wayland Baptist University

  • General Accounting Administrator & Assistant Business Office Manager.School Certifying Official.

• 

  Wayland Baptist University

  • United States
  • Higher Education
  • 700 & Above Employee

  • General Accounting Administrator & Assistant Business Office Manager.School certifying official.

    • Nov 2014 - Present

    Provide administrative support to the Financial Aid and Business Office.Responsible for all accounts receivable.Document and record information through data entry, transcribing, recording, storing, or maintaining information in written or electronic form.Maintain file security and adhere to policies regarding privacy and release of sensitive information.Perform necessary support for registration and graduation.Maintain the campus operating budget under the guidance of the Campus Dean, to include keeping all necessary records, receipts, requisition coordination with various managerial staff, monitoring of budgetary amounts and forecasting expenditures; provide a weekly briefing update on budget and expenditures, process and maintain invoices, and render budget projections for future fiscal years. Prepare requisitions for campus Dean's approval for accounts payable to be forwarded to Plainview Business Office in the bi-weekly manifest.Provide monthly depository log to Plainview.Process returned checks and updates bookstore on students on cash basis only.Generate aging report letters.General bills for tuition assistance , VA Rehab, etc... and create a billing log for each term.Work closely with the manager to prepare for the yearly audit from Plainview.Upload and download all tuition assistance and billing to the Plainview campus per term.Prepare and deposit daily bank deposits.Provide a weekly manifest to Plainview on deposits and batches.Act as point of contact for billing questions, payments concerning student accounts and applicable third parties.Debits, credits, and totals accounts on computer spreadsheets.Classifies, records, and summarizes numerical and financial data to compile and keep financial records, using journals, ledgers or computers.Calculates, prepares, and issue bills, invoices, account statements, and other financial statements according to established procedures.

  • Records Secretary School of Nursing

    • Jul 2012 - Nov 2014

    Provide administrative support to the Dean of the School of Nursing. Maintain student records and upload records in the Image Now System. Maintain a student database to collect statistical data for the annual Board of Nursing survey. Track the application process and coordinate acceptance criteria. Coordinate scholarship applications. Assist staff and faculty to resolve problems. Create and maintain spreadsheets for reporting purposes. Communicate with students to provide information and offer assistance. Coordinate room and lab reservations for faculty and their classes. Function as a clinical liaison between the School of Nursing and agencies, to secure clinical placements for the students.Function as administrator for the ExamSoft software and offer technical support to faculty in exam management and analysis.

• 

  Redcats

  • Universal City, TX - El Paso, TX

  • Supervisor Customer Relations Administration

    • May 2007 - Nov 2011
    • Universal City, TX - El Paso, TX

    Manage VP's calendar and agenda's. · Arrange and coordinate business travel for senior management staff. · Coordinate department meetings and arrange the use of conference rooms. · Handle confidential materials relevant to Company operations. · Expedite communications between upper level management and general personnel. · Reconcile business expenses for senior management staff and middle management staff. · Attend meetings to assist in streamlining operations between various departments. · Create contingency plans to ensure that the department runs efficiently on an ongoing basis. · Produce daily, weekly and monthly statistical reports in a timely matter, or supervise staff to perform reporting tasks efficiently. · Manage inventory and purchases of needed office equipment, while closely monitoring budget restrictions. · Execute daily operations of Personnel records and payroll issues, or supervise staff to perform these tasks efficiently. · Compute premiums, commissions and payments, or supervise staff to perform these tasks efficiently. · Assist subordinates and supervisors in identifying and resolving problems. · Make catering arrangements and/or make reservations for business meals, for company parties and events, or for visiting executives. · Keep records of leave pay and non-taxable wages (incentives /prizes). efficiently. · Compile payroll data such as hours worked, sales and piecework, employee identification number, or supervised staff to perform these tasks efficiently.

• 

  Redcats San Antonio

  • Administrative Assistant II

    • 1901 - 1901

    · Compute premiums, commissions and payments. · Expedite communications between upper level management and general personnel. · Record orders for merchandise and service. Handle purchasing responsibilities and inventory. · Operate and troubleshoot office machines (fax, copiers, printers, scanners, etc...). · Assist subordinates and supervisors in identifying and resolving problems. · Operate computer terminal to input and retrieve data. · Reconcile errors to maintain payroll records, using computer and calculator. · Compile payroll data such as hours worked, sales and piecework, employee identification number. · Review wages computed and correct errors to ensure accuracy of payroll. · Record data concerning transfer of employees between departments. · Prepare and process over 1,000 incentive calculations each month. · Prepare periodic sales and statistical reports. · Keep records of leave pay and non-taxable wages. · Execute daily operations of Personnel records and payroll issues.

  • Administrative Assistant Security department

    • 1901 - 1901

    · Compile and maintain records of business transactions and office activities. · Complete reports. · Tabulate and post data in record books. · Expedite communication between upper level management and general personnel, as well as contractors. · Prepare, issue and send out receipts, bills, policies, statements and checks. · Resolve complaints. · Prepare and present orientation briefings for new hire employees. · Operate and troubleshoot office machines (fax, copiers, printers, scanners, etc...). · Screen incoming and outgoing mail and route as needed. · Assist in making security badges using the AMAG system, as well as maintaining and operating system.

  • Catalog Sales Assistant

    • 1901 - 1901

    know as Brylane, L.P.) U.S. · Service customers via incoming phone calls, by assisting in placing apparel orders from catalogs. · Display and demonstrate products, using catalog while emphasizing salable features. · Estimate date of delivery to customers, based on knowledge of Brylane's production and delivery schedules. · Provide personalized service to customers. · Demonstrate skillful communication and negotiating skills. · Advised management on product and customer input matters.

• 

  AAFES

  • Retail Supervisor

    • 1901 - 1901

    · Assist subordinates in identifying and resolving problems. · Issue written and oral instructions. · Consulted with customers to determine their needs and priorities. · Purchase essential military clothing and equipment, maintaining effective inventory control. · Execute daily operations of the Military Clothing Sales Store, including supervision of sales personnel. · Contribute to all aspects of running operations for the Military Clothing Sales Store.