Experience

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  Inspecto Hout Bay

  • Hout Bay, Western Cape, South Africa

  • Administration

    • Dec 2021 - Present
    • Hout Bay, Western Cape, South Africa

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  Doss Services

  • Office Manager

    • Jun 2017 - Present

  • Office Manager

    • Jun 2017 - Present

  • Accounts Administrator

    • Feb 2015 - Present

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  DOSS ELECTRICAL AND BEETLE INSPECTION SERVICES

  • Hout Bay, Cape Town

  • Office Manager

    • Jun 2017 - Present
    • Hout Bay, Cape Town

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  Hilton Worldwide

  • Dubai

  • Legal Secretary

    • Jun 2014 - Present
    • Dubai

    Providing legal secretarial support to Hilton Worldwide’s in-house legal counsel. Handling all legal / commercial documentation. Preparation and drafting a wide range of legal agreements and documentation.Managing and administering a document management system / legal precedent database.Assisting in and tracking of external counsel engagements and invoice payment processing.Custody and direction of electronic and paper record keeping practices.Maintaining excellent and transparent filing and administration system.Compiling and maintaining conformed sets of documents for completed transactions.Coordinating and supporting the Legal department team members in other locations (eg. Singapore, India, China, UK and US). Working effectively with development, operations, finance and other functions in line with policy and best practice.Diary management.International travel arrangements.

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  Cooper Conroy Bell & Richards Incorporated

  • East London, South Africa

  • Legal Secretary

    • Jan 2012 - Apr 2014
    • East London, South Africa

    Welcome clients by greeting them in person or on the telephone; answering or directing inquiries.Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.Conserve attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports.Maintain attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements.Represents attorney by communicating and obtaining information; following-up on delegated assignments.Generate revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments.Maintain client confidence by keeping client/attorney information confidential.Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.Maintain office supplies by checking stocks; placing and expediting orders; evaluating new products.Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs.

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  Modek (Pty) Ltd

  • Executive Secretary

    • Nov 2003 - Oct 2011

    Additional duties as of July 2007 to October 2011HR Functions:Analysing skills and qualities required for each job and developing job descriptions Advertising staff vacancies, assessing applications, interviewing, selection tests Maintaining personal records of employees Analysing training needs in conjunction with departmental managers.Staff inductionProviding advice and information to management and employees on personnel policies and proceduresTaking part in enterprise bargaining talks Arranging year-end functions Overseeing Learnership and ABET programmes Overseeing operations of the clinicAssisting line managers to understand and implement policies and proceduresReviewing and updating health and safety policiesNovember 2003 to July 2007Position: Executive SecretaryProviding a secretarial service to three DirectorsMinute takingPreparation of PowerPoint presentations and organogramsArranging catering for functions and meetings as well as arranging travel, meetings and appointmentsFull accountability for the designing of Logo’s, brochures & office stationeryUpdating Price Lists Design and printing of Factory LabelsOrganising office maintenance and repair workDaily Scrap Analysis and production measurement reportsParticipating in the weekly Operations MeetingsOrdering, monitoring and controlling stationeryOverseeing and managing the operation of the clinicResponsible and accountable for all cash salesSupervision of and accountability for petty cash Dealing with mail and emailsSupervising the work of clerical staff, and monitoring their workload Liaison with members of the senior and executive management team Dealing with complex queries and complaints on the telephone, by email and in personMeeting with senior and executive management to review office performanceSupervising and ensuring the effective implementation of new office systems