Experience

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  Sands Investment Group

  • Austin, TX & Fort Collins, CO

  • Project Coordinator

    • Apr 2017 - Present
    • Austin, TX & Fort Collins, CO

    I am responsible for implementing and executing various initiatives related to licensing, new agent training, onboarding/offboarding processes, conference and event planning, and appreciation programs within SIG.

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  Austin Community College

  • Administrative Assistant III/Event Planner

    • Apr 2009 - Apr 2017

    To provide administrative support to the Director of Enrollment Management and assist with planning, strategizing, and administering division and community events.• Maintains schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes and preparing information packets.• Assist Director with coordination, implementation, and managing the entire event production process: logistics, schedule, budget, staffing, and volunteers of multiple events for the department and community.• Interview coordination and scheduling; greeting candidates; and prepping for and attending interviews on committee; reference checks.• Document management for new hire paperwork, including background checks, and system set up, maintaining all digital files, partner contracts, tracking systems, and departmental communications. • Provides administrative support to the Director of a responsible and complex nature.• Reconcile departmental budgets totaling more than $975,000. Input budget figures, prepare requisitions, maintain budget sheets; log and track expenditures or take payments, or assist in departmental procurement processes.• Designs and produces handouts, fliers, brochures, manuals or other documents; may maintain or update web pages.• Researches venue, rooms, parking, registration, maintenance, lighting, audio/visual, security, food and beverages, set-up, "take-aways", and other items as needed• Gathers, compiles and enters data, producing routine and specialized reports and documents; maintains files, records, logs, and other tracking systems.• Responsible for special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts and graphs and other projects.• Oversee the work flow of others, as appropriate• Assist Associate Vice President with projects as assigned• Perform routine administrative assistant tasks

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  Circuit of the Americas

  • Austin, Texas

  • Track Operations/Production Assistant (Contract)

    • Nov 2012 - Nov 2016
    • Austin, Texas

    • Operations Manager contact in command center during Lonestar Le Mans and F1 Grand Prix 2015/2016 races. Duties include the ability to solve problems quickly and efficiently in a fast moving environment.• Operations Manager Assistant during F1 Grand Prix 2013. Coordinated and managed ops staff, runners utilized for artists and onsite management, stage managers for Turn 11 and Bus Depot stages (3), and artist hospitality (including catering, transportation, lodging, and other needs). Created and maintained minute-by-minute for COTA, time and action utilized for Events, schedules for all staff and stage managers, stage schedule for artists stages (5), overall master F1 budget for events department, and other staffing, catering, and transportation spreadsheets. • Parking point of contact in command during 2016 concert season. • Shift supervisor to Operations Manager of contract labor during the 2013 concert season. • Oversee and complete show day task list for set up and tear down in Amphitheater. • Serve as point of contact for Amphitheater and Events Production during F1 Grand Prix 2012 in COTA Command. • Stage Manager for Turn 1 mobile stage during Moto GP 2013.

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  Chick Events

  • Owner

    • Jan 1999 - Mar 2009

    • Planned and executed fundraisers for non-profit organizations using a limited budget, securing vendors. Events raised upwards of $15,000 for non-profits with attendance of over 200 people.• Production Assistant, Volunteer and Band Coordinator for an Austin music festival:  Supervised 30-60 volunteers, merchandise, and front gate,  Secured sponsorship for week-long festival,  Managed 150-300 incoming domestic and international bands,  Secured vendors for utilities, operational needs, and staffing, and  Responsible for overseeing VIP parties (including set up for VIP tent, décor, security, and food/beverage), and festival venue for time management, venue and vendor needs. Ensured all VIP’s needs were met timely and efficiently.

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  Texas Mutual Insurance Company

  • Executive Administrative Assistant

    • May 1995 - Mar 2008

    • Performed all administrative tasks to support the SVP: phones, Microsoft Office, expenses, and calendaring.• Coordinated often complex, door-to-door travel arrangements for SVP and staff.• Interfaced with internal and external clients, including Investment Managers and Custodian Bank.• Developed confidential month-end and quarterly Board of Director investment reports and presentations using Excel, Word and PowerPoint.• Participated in and documented Board of Director meeting minutes.• Coordinated all family medical appointments, personal travel, and maintained health insurance accounts.• Planned and executed special events (company picnic), and company conferences (association sub-committee meetings), including: Preparing a budget, registration forms, conference agenda and post evaluation survey,  Acted as liaison with the hotel conference coordinator for rooming lists, A/V needs, menus, golf tournament and off-site tours,  Event participation included domestic and international guests